Jobs
>
Taunton

    Business Office Manager - Taunton, United States - Wedgemere HealthCare

    Wedgemere HealthCare
    Wedgemere HealthCare Taunton, United States

    1 week ago

    Default job background
    Description
    Job Overview Summary:

    Direct the overall administrative activities and billing activities in accordance with current applicable Federal, State, and local standards, guidelines and regulations, and as directed by the Administrator, to assure that proper administrative procedures are always maintained.

    Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

    Functions:

    Administrative Functions
    • Assist in planning, developing, organizing, implementing, evaluating, and directing of the administrative office policies and procedures
    • Assure that all office personnel follow established policies and procedures
    • Interpret the facility's policies and procedures to personnel, residents, family members, visitors, etc., as directed by the Executive Director
    • Represent the facility at and participate in meetings as required by the Executive Director
    • Ensure administrative functions are carried out promptly for an efficient operation
    • Delegate administrative authority, responsibility and accountability to other responsible persons
    • Make written and oral reports/recommendations to the Executive Director concerning administrative procedures
    • Process administrative accounts payables invoices and vendor related inquires
    • Assure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained to perform required duties
    • Perform other tasks as assigned
    Payroll Functions
    • Generate Punch Exception Report in Kronos and resolve issues
    • Prepare all new hire paperwork and payroll change forms for terms and status changes
    • Enter all Paid Time Off/ Vacation/Sick/ Bereavement / Jury Duty / Personal Leave requests into Kronos
    • Email all new hire paperwork and status changes once completed to Corporate Payroll timely
    • Direct employees to register and log into Paychex directly to view their pay stubs and employee information for accuracy
    • Utilize the Supplemental Payroll Form provided each pay period to enter and maintain pick up shift Bonuses/Holiday Bonuses/ Labor Distribution between facilities
    • Follow up on any corrections still not addressed from prior pay period
    • Compare facility schedule to the pay period timecards in Kronos and determine if any employees are missing or if any employee has missing days/ hours worked (this should/could also be completed after each individual work week)
    • Audit the Pre-Payroll Register for accuracy, ensure all employees are accounted for, paid properly and all time off has been processed
    • Be available to staff members to distribute pay stubs/ live checks and answer any questions they may have regarding their pay check
    • Provide employees with Benefit Enrollment instructions and information
    • Help facilitate Benefits Open Enrollment
    • Help facilitate distribution of W2 and 1095c forms annually
    Billing and Billing Related Functions
    • Manages daily census changes (admissions, discharges, payer changes, room changes etc)
    • Deposits checks daily into depository account and process credit cards as requested
    • Manages resident trust funds and maintains confidential files, ensures compliance with all state and federal regulations
    • Ensure timely billing of resident liability by maintaining the correct liability in PCC
    • Manage outstanding Accounts Receivable by reviewing AR aging weekly to identify potential refunds, adjustments or rebilling and communicate with the appropriate biller
    • Document all collections efforts in PCC
    • Recommends accounts for outside collection Attorney
    • Managed Medicaid pending applications timely including coordinating referral to Medicaid Eligibility Specialist or activity working the Medicaid application
    • Manage annual redeterminations for Medicaid enrollments
    • Meets with, or ensures that another staff member meets with, all residents/responsible party upon admission and throughout the stay to explain financial obligations and paperwork
    • Audits new admission files to ensure completeness and accuracy
    • Meets with, or ensures that another staff member meets with, all residents/responsible party upon discharge to explain any remaining financial obligations
    • Communicates accounts at risk to the Administrator, prepares for and attends weekly A/R review meetings, documents collection Activities
    • Attend monthly triple check to ensure Medicare A, Medicare B and Managed Care claims are accurate prior to biller submitting claims
    • Attend weekly Medicare meeting and weekly MMQ meeting
    • Supervises, organizes, evaluates, and monitors business office operations and staff, including Business Office Assistant and receptionists (if reporting to Business Office Manager)
    • Perform other tasks as assigned;
    Qualifications:

    A minimum of a high school education or high school equivalency diploma. (Required). Prior experience in the long-term care environment, specifically billing regulations (Preferred).

    Knowledge and Skills:
    • Customer Service Oriented
    • Detail oriented
    • Ability to use a computer
    • Demonstrates organizational and critical thinking skills
    • Strong interpersonal skills
    • Ability to work independently, problem solve and make decisions as necessary
    • Ability to create a resident-centered environment
    • Knowledge of policies and procedures and state and federal regulations
    Required Responsibilities:

    Successful demonstration of work standards, quality work product, productivity, and job knowledge are standard expectations for all company employees.

    Core Competencies:
    • Caring/Compassion
    • Accountability
    • Dependability
    • Adaptability/Flexibility
    • Effective Communication
    • Confidentiality
    • Team Player
    • Dedication
    Physical Demands

    Shoe the amount of time on-the-job in the following physical activities by checking the appropriate boxes below.

    Amount of Time

    NoneOccasionally up to 1/3Frequently 1/3 to 2/3Constantly 2/3 or more

    Stand x

    Walk x

    Sit x

    Talk or hear x

    Finger, handle or feet x

    Push/pull x

    Stop, kneel, crouch or crawl x

    Reach with hands and arms x

    Taste or smellx

    This job requires that force be exerted by weight being lifted, carried, pushed, or pulled. Show how much and how often by checking the appropriate boxes below.

    NoneOccasionally up to 1/3Frequently 1/3 to 2/3Constantly 2/3 or more

    Up to 10 lbs x

    Up to 20 lbs x

    Up to 50 lbs x

    Up to 100 lbsx

    > 100 lbsx

    This job has special vision requirements.
    • Close Vision (clear vision at 20 inches or less)
    • Distance Vision (clear vision at 20 feet or more)
    • Color Vision (ability to identify and distinguish colors)
    • Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
    • Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)
    • Ability to Adjust Focus (ability to adjust eye to bring an object into sharp focus)
    • No Special Vision Requirements
    This job has special hearing requirements.
    • Ability to hear alarms on equipment
    • Ability to hear client call
    • Ability to hear instructions from physician/department staff
  • Natick Family Dental

    Office Manager

    1 week ago

    Natick Family Dental Natick, United States

    We are a multi-speciality private dental office that is looking for an Office Manager to join our team. This is a full-time position that we expect to grow into leadership of daily operations at the practice. · We offer a competitive salary and benefits, including health insuranc ...

  • ChangePoint Integrated Health

    Office Manager

    4 days ago

    ChangePoint Integrated Health Holbrook, United States

    **Office Manager** · **Status** · - Non-Exempt_ · **Lines of Authority** · - This position is supervised by the Program Director. This position supervises all Ancillary staff assigned to them. _ · **Position Summary** · The Outpatient Office Manager's purpose is to organize, dire ...

  • Service Corporation International

    Office Manager

    3 days ago

    Service Corporation International Scituate, United States

    **Our associates celebrate lives. We celebrate our associates.** · **Consider the possibilities of joining a Great Place to Work** · Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and ...

  • Roessel Joy

    Bookkeeper/Office Manager

    5 days ago

    Roessel Joy East Freetown, United States

    A retail store is seeking to hire a Bookkeeper/Office Manager. In this seat, you will act as the standalone accountant for the company. Additionally, you will be responsible for processing payroll for 25 employees using ADP WFN. The ideal candidate has a bachelor's degree in busi ...

  • Skyline Solutions

    Project Coordinator Project Management Office

    2 weeks ago

    Skyline Solutions Norton Center, MA, United States Freelance

    Are you looking for an employer who will make the most of your expertise? Do you want to continue developing and learning? Do you need support in the application process and career planning? Then we are looking for you Competent, personal, and proactive - that's top itservices AG ...

  • Stella Center

    Medical Office Manager

    1 week ago

    Stella Center Brookline, United States

    Are you passionate about enhancing patient experiences and playing a pivotal role in a mission-driven company? If so, Stella Center may be the perfect place for you · **Stella Center** is a leading provider of breakthrough mental health treatments for stress, anxiety, depression, ...

  • Brooks & Associates CPAs Inc

    Office Manager/bookkeeper

    1 week ago

    Brooks & Associates CPAs Inc Bedford, United States

    Established in 1994, Brooks & Associates, CPAs, Inc. provides professional and knowledgeable tax and accounting services to Bedford, Burlington, Billerica, and the surrounding communities. We bring the benefits of the experience we have gained from helping companies within variou ...

  • Peak Physical Therapy and Sports Performance

    Office Manager(Healthcare)

    1 week ago

    Peak Physical Therapy and Sports Performance Braintree, United States

    Peak Physical Therapy and Sports Performance is looking for a full-time Office Manager for our pelvic health office. · Duties include managing administrative team, working closely with Clinical Manager, and various administrative duties that include but are not limited to schedul ...

  • Wedgemere HealthCare

    Business Office Manager

    5 days ago

    Wedgemere HealthCare Taunton, United States

    Job Overview Summary: · Direct the overall administrative activities and billing activities in accordance with current applicable Federal, State, and local standards, guidelines and regulations, and as directed by the Administrator, to assure that proper administrative procedure ...

  • SilverWorks

    Employee Office Management

    1 week ago

    SilverWorks Curlew, United States

    Planning, Consulting, Service: With these services, the Rhein-Main-Verkehrsverbund Servicegesellschaft mbH / rms GmbH supports its customers as a powerful consulting company in shaping the mobility of tomorrow. · The rms GmbH was founded in 1997 as a subsidiary of Rhein-Main-Verk ...

  • Infinity Systems

    Businesswoman for Office Management

    2 weeks ago

    Infinity Systems Franklin, NH, United States Freelance

    **It's 2023, it's time for the roof in Franklin, NH** · We are looking for YOU for 10-15 hours, 2-3 days a week (preferably Mon/Wed/Fri) · **For WHAT?** · - for preparatory bookkeeping and coordination with the tax advisor · **What else?** · - communication with the payroll offic ...

  • Spectrum Dynamics

    Office management clerk

    1 week ago

    Spectrum Dynamics Paragon, United States

    Are you ready to take the first step towards a successful career? With a strong company that values continuous development, this is our top priority at Paragon. Super support, super benefits, super entry. We offer: * Varied tasks and independent work * Attractive work environment ...

  • Cape Yachts

    Assistant Business Office Manager

    1 week ago

    Cape Yachts South Dartmouth, United States

    We have an opportunity for a talented Assistant Business Office Manager to join our Team at Cape Yachts. · We are a Privately Owned Best-in-class boat sales and service company established in 1986. Setting us apart from the Box Stores and Mom & Pops of the industry is that we are ...

  • Coaching4Change Inc.

    Advancement Associate

    1 week ago

    Coaching4Change Inc. Taunton, United States

    **About us** · We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · - Work-from-home days · - Growth opportunities · **Advancement Associate** · **Coaching4Change Overview** · Coachin ...

  • Excel Recycling, LLC

    Logistics Manager

    1 week ago

    Excel Recycling, LLC Assonet, United States

    **JOB DESCRIPTION** · TITLE: Logistics Manager · LOCATION: Freetown, MA Shredder Department: Traffic / Trans · **Purpose/Basic Function**: · To facilitate the movement of scrap metal and associated materials for the purpose of processing or delivery to a consuming facility. This ...

  • LAKEVIEW FARMS LLC

    Continuous Improvement Specialist

    3 days ago

    LAKEVIEW FARMS LLC Taunton, United States

    **Summary** · The Continuous Improvement Specialist is highly competent as a process manager and uses a variety of skills such as project design, leadership, and management in order to ensure performance and process development. The person in this position is responsible for usin ...

  • The Robert E. Morris

    Associate Capital Sales Account Manager

    4 days ago

    The Robert E. Morris Taunton, United States

    Requisition ID #: 829A · **Join a USA Today Top Workplace** · Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufactures of precision machined parts in the United S ...

  • Active Day

    Transportation Coordinator

    1 week ago

    Active Day Taunton, United States

    Overview: · **Active Day has an available opportunity for a **Transportation Coordinator** to join our team.** · **APPLY TODAY** · **Our Mission and You** · At Active Day, we provide the highest quality personalized care to seniors and adults with special needs through fun and en ...

  • PONTEMLA

    Lead Fire Protection Designer

    3 days ago

    PONTEMLA Taunton, United States

    **Overview** · **Essential Qualifications** · - Knowledge of NFPA and IBC codes · - Experienced and proficient with SprinkCAD software · - Ability to identify commodity, construction, and hazard types and classifications relative to sprinkler design · - Ability to travel up to 10 ...

  • Prime Storage Group

    General Manager- Csr Storage Ma26

    1 week ago

    Prime Storage Group Taunton, United States

    The **General Manager **is a team player who is energetic and professional but doesn't mind getting their hands dirty to keep the property well maintained and secure. · - **General Responsibilities and Duties**:_ · - Provides great customer interactions both in-person and over th ...