Jobs
>
Houston

    Legal Assistant - Houston, United States - Allura USA

    Allura USA
    Allura USA Houston, United States

    1 day ago

    Default job background
    Description
    DIVISION/


    LOCATION:
    Elementia USA - Houston,

    TX


    POSITION TITLE:
    Legal Assistant


    REPORTS TO TITLE:
    VP of Legal Affairs and General Counsel


    CLASSIFICATION:
    Non-exempt


    GENERAL FUNCTION
    As a Legal Assistant, you play a critical role in supporting the seamless operation of our Legal Department. Your responsibilities include performing a diverse range of administrative tasks, with a focus on contract and document review. In our fast-paced corporate environment, you will skillfully manage competing priorities, ensuring that the legal team operates efficiently.


    ESSENTIAL FUNCTIONS
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    • Provide administrative support to the legal department, including managing calendars, scheduling meetings, and handling correspondence.
    • Assist in drafting, reviewing, and editing legal documents, contracts, and agreements.
    • Conduct legal research and gather relevant information to assist attorneys in case preparations.
    • Maintain and organize legal files, documents, and databases.
    • Assist in the preparation of reports, presentations, and other materials for legal meetings and presentations.
    • Coordinate and communicate with internal departments and external stakeholders on legal matters.
    • Track and manage deadlines, ensuring timely completion of legal tasks and projects.
    • Assist in the preparation and submission of regulatory compliance documentation.
    • Manage other administrative tasks and projects as assigned by the legal team.
    • Respond to routine contract administration issues and requests; coordinate timely responses from the Legal Department, or others as required.
    • Maintain inventory and repository of all master agreements, templates, and related supporting documentation including the distribution of new and/or the retirement of old documentation with other departments within the company.
    • Processes Certificates of Insurance requests.
    • Draft and implement litigation legal holds.
    • Assist with reviewing and processing invoices.
    • Any other task requested by the Legal Team.
    Work Environment

    This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Physical Demands


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to talk or hear.

    The employee is frequently required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

    This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.


    SKILLS AND EXPERIENCE

    • 5+ years' experience as a legal assistant or in a similar administrative role.
    • Bachelor's degree in legal studies, Paralegal Studies, or a related field.
    • Proficient in Microsoft Office (Word, Excel, PowerPoint).
    • Strong organizational and multitasking skills with exceptional attention to detail.
    • Ethical and discreet, with the ability to handle confidential information with professionalism.
    • Excellent communication skills, both written and verbal.
    • Proficient command of the English language in both oral and written format.

    COMPETENTICIES

    • Flexibility.
    • Communication Proficiency.
    • Collaboration Skills.
    • Customer/Client Focus.
    • Technical Capacity.
    • Ethical Conduct.
    • Initiative.
    • Time Management.

    COMMENTS


    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

    Duties, responsibilities, and activities may change at any time with or without notice.
  • Reddy Neumann Brown P.C.

    Legal Assistant

    2 weeks ago

    Reddy Neumann Brown P.C. Houston, United States

    We are looking for a self motivated Legal Assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. · **Responsibilities** · - Provide administrative support to lawyer ...

  • S&A Legal Management Services, Inc.

    Legal Assistant

    2 weeks ago

    S&A Legal Management Services, Inc. Houston, United States

    Multi-state legal recoveries firm is seeking a full-time Legal Assistant to join our fast-paced Litigation Team. · **Litigation Job Responsibilities** · - Prepare, review, and assemble all legal documents · - Assist with docket management · - Communicate with courts, opposing cou ...

  • Cynthia Tracy, Attorney at Law, P.C.

    Legal Assistant

    2 days ago

    Cynthia Tracy, Attorney at Law, P.C. Houston, United States

    **Responsibilities** · - Provide administrative support to lawyer and enhance office effectiveness · - Handle communication with clients, witnesses, and district clerks · - Prepare cases and exhibits for hearings and trial · - Type up and file basic legal documents and correspond ...

  • S&A Legal Management Services, Inc.

    Legal Assistant

    5 days ago

    S&A Legal Management Services, Inc. Houston, United States

    Multi-state legal recoveries firm is seeking a full-time Legal Assistant to join our fast-paced Litigation Team. · **Litigation Job Responsibilities** · - Prepare, review, and assemble all legal documents · - Assist with docket management · - Communicate with courts, opposing cou ...

  • Nathan Sommers Gibson Dillon PC

    Legal Assistant

    1 week ago

    Nathan Sommers Gibson Dillon PC Houston, United States

    General Summary: · Under the supervision of the shareholder, department attorneys and administrator, the legal assistant is responsible for assisting attorneys as needed, including, but not limited to: · a. Preparing, revising, formatting, converting, and producing legal document ...

  • Arthur Lawrence

    Legal Assistant

    2 weeks ago

    Arthur Lawrence Houston, United States

    Arthur Lawrence is urgently looking for a **Legal Assistant **for our clientto join our team in Houston. · **Must-Have** · - **2 -3 years of experience as a Legal Assistant inmedical records for a litigation department**: · - Reviewing medical and billing record affidavits for co ...

  • CGI Group, Inc.

    Legal Assistant

    5 days ago

    CGI Group, Inc. Houston, United States

    Legal Assistant (Management Analyst I) · Position Description · CGI is one of the largest global IT companies, spread across 40 countries with endless opportunities to expand and grow. As a CGI Federal member, you have the opportunity to be a shareholder at CGI and join a family ...

  • Pagel, Davis, & Hill, PC

    Legal Assistant

    5 days ago

    Pagel, Davis, & Hill, PC Houston, United States

    **Primary duties**: Docketing and scheduling (calendaring deadlines, hearings, mediations, depositions, and conference calls); e-filing; initial drafting of basic pleadings from firm forms (petitions, answers, motions, responses, hearing notices, deposition notices, etc.); creati ...

  • HWA

    Legal Assistant

    6 days ago

    HWA Houston, United States

    HWA is looking for a Legal Assistant for our Collections/Sequestration Department. · **Responsibilities**: · - Data entry from multiple sources into Firm's management system · - Verify data entered · - Ensure client worklist is updated daily · - Draft letters and other written co ...

  • Randle & Associates

    Legal Assistant

    1 day ago

    Randle & Associates Houston, United States

    A new Legal Assistant position with both pre-lit and litigation duties has been created and is available for immediate full-time employment with a busy Galleria area small personal injury law firm. At least one year PERSONAL INJURY LITIGATION experience a must. · **Responsibiliti ...

  • IES Residential, Inc.

    Legal Assistant

    9 hours ago

    IES Residential, Inc. Sugar Land, United States

    General Job Description: · IES Residential is looking for a full-time Entry-Level Legal Assistant to handle and maintain contracts, documents, and other matters as assigned to help mitigate loss and legal risk for the company. · **Job Duties**: · The Entry-Level Legal Assistant w ...

  • Crady Jewett McCulley & Houren LLP

    Legal Assistant

    6 days ago

    Crady Jewett McCulley & Houren LLP Houston, United States

    **Requirements**: · - Ability to follow documented processes and procedures to assist attorneys with case management · - Ability to prioritize, multitask and problem solve · - Critical thinking skills · - A high level of professionalism and a strong work ethic · - Excellent writt ...

  • Feldman Lee, PLLC

    Legal Assistant

    1 day ago

    Feldman Lee, PLLC Houston, United States

    Job Overview: · Pre-Litigation Tasks · - **Create New Files in CLIO**: · - Open CLIO. · - Create a new case file for each new case. · - **Log New Cases in Spreadsheet**: · - Open the Google Sheets document for case tracking. · - Enter the details of each new case in the appropria ...

  • ZephyrTech

    Legal Assistant

    1 week ago

    ZephyrTech Sugar City, United States

    The social association VdK Hessen-Thüringen is looking for a · legal assistant / office assistant (m/f/d) · full-time or part-time · As the largest social association in Germany, VdK strengthens social cohesion and provides valuable assistance in all matters related to retirement ...

  • Bailey Cowan Heckaman PLLC

    Legal Administrative Assistant

    1 week ago

    Bailey Cowan Heckaman PLLC Houston, United States

    **Legal Administrative Assistant** · Bailey Cowan Heckaman PLLC (BCH), a well-established national plaintiff law practice, is seeking an entry-level Legal Administrative Assistant to join our winning team located in Uptown Houston. BCH is dedicated to the fundamental idea of help ...

  • Reddy Neumann Brown P.C.

    Legal Administrative Assistant

    2 weeks ago

    Reddy Neumann Brown P.C. Houston, United States

    We are looking for a self motivated Legal Administrative Assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. · **Responsibilities** · - Provide administrative sup ...

  • John K. Zaid & Associates

    Legal Assistant Needed

    6 days ago

    John K. Zaid & Associates Houston, United States

    **Duties and responsibilities include (but not limited to)**: · - Providing exceptional customer service, communicating with clients, and case management with attorneys · - Communicating with Insurance companies · - Setting up insurance claims · - Answers heavy phone calls · - Fi ...

  • Clark Hill

    Legal Administrative Assistant

    2 weeks ago

    Clark Hill Houston, United States

    secretarial and administrative support (clerical) needs of their assigned attorneys. This is a hybrid position with an in-office requirement of 3 days/week. · RESPONSIBILITIES/JOB DUTIES: · - Prepare/assist in preparation of pleadings and discovery. · - Assist in law and motion p ...

  • Your Legacy Legal Care

    Legal Administrative Assistant

    5 days ago

    Your Legacy Legal Care Houston, United States

    We are currently searching for an organized and detailed-oriented Legal Administrative Assistant to join our team at Your Legacy Legal Care in our Clear Lake office. In this position, you will be responsible for providing quality administrative support to attorneys and staff in a ...

  • McGuireWoods LLP

    Legal Practice Assistant

    4 days ago

    McGuireWoods LLP Houston, United States

    Overview: · **Responsibilities**: · - Manage attorneys' calendars, coordinate meetings, schedule conference rooms, and makes travel arrangements as required. · - Assist with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and ...