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    Administrative Assistant - Minneapolis, United States - Randstad Engineering US

    Randstad Engineering US
    Randstad Engineering US Minneapolis, United States

    2 weeks ago

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    Description

    Contract-to-hire opportunity.

    DESCRIPTION

    This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

    RESPONSIBILITIES

    • General administrative support for company projects.
    • Organize and maintain project files, filing system, and project communications.
    • Provide data entry for projects.
    • Track the status of projects and produce monthly progress reports.
    • Maintain tracking system for projects.
    • Update record copies, engineering project documentation, and changes.
    • Provide information to facilitate questions regarding projects and prepare research information.
    • Record minutes from Project Manager/team meetings.
    • Answer phones and direct calls.
    • Sort incoming mail.
    • Collect and distribute client bills and invoices.
    • Type memos, correspondence, reports, and other documents as requested.
    • Coordinate travel arrangements and any other internal services for various project needs.
    • Prepare outgoing mailings and labels, including e-mail and fax.
    • Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
    • Schedule and set up client interviews, presentations, and other meetings as requested.
    • Order and maintain supplies.
    • Update the project calendar and roster.
    • Assist in clerical needs on projects.
    • Maintain data entry of project contact list and project execution plans.
    • All other duties as assigned.

    REQUIREMENTS

    • High school diploma or equivalent. A minimum of one year of applicable office/clerical experience is preferred.
    • Proficient in Microsoft Word, Excel, Access, and PowerPoint.
    • Applicable experience may be substituted for education requirements.
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