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    Senior Office Assistant - Lancaster, United States - CIty of Lancaster, CA

    CIty of Lancaster, CA
    CIty of Lancaster, CA Lancaster, United States

    1 week ago

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    Description

    Closing Date:
    May 10th, 2024, 9:00 PM [PST]

    Position:
    Sr. Office Assistant

    Department:
    PARCS/ LPAC Foundation

    Classification:
    Temporary

    Salary Range:
    $ $30.70 Hourly

    Non - Exempt – Overtime Eligible


    Position to be filled pending Council approval

    Summary:

    Under general supervision, provide administrative support for the Lancaster Performing Arts Center

    Foundation's (LPACF) Board of Directors.


    Supervisory Responsibilities:


    • None

    Example of Duties & Responsibilities:

    Duties may include, but are not limited to, the following:


    • Prepare meeting materials, including financial reports, agendas and meeting minutes.
    • Manage various LPACF donor and service programs.
    • Manage LPACF website and social media accounts.
    • Prepare content for various publications, press releases, event speaking points, messaging, etc.
    • Coordinate all aspects of fundraising events, including concept proposals, caterers, entertainment,
    sponsors, vendors, décor, timelines, marketing, sales, auctions, etc.


    • Manage various policies, registrations, reconciliations, financial reports, tax submissions, etc.
    • Perform general office duties and errands.
    • Handle incoming calls and other communications.
    • Perform other related duties as assigned.

    Required Skills:


    • Understand and follow written and oral instructions.
    • Strong communication and writing skills.
    • Deal tactfully and effectively with staff, participants, and the public.
    • Time management.
    • Professional representation.
    • Ability to establish collaborative relationships with LPACF Board of Directors, community partners and
    donors.


    • Proficiency in Microsoft Office Suite, QuickBooks, social media platforms, and email marketing; web
    design/maintenance is preferred, but not required.


    Education and Experience:


    • Any equivalent combination of education and experience that provides the knowledge, skills, and
    abilities necessary for acceptable job performance.


    • Currently enrolled in a college or university majoring in Business or a related field is desirable

    Core Competencies:


    • Problem Solving – Analytically and logically evaluating information.
    • Learning Agility – Seeking learning opportunities and applying the lessons to work.
    • Handling Stress – Maintaining emotional stability and self-control under pressure,
    challenge, or adversity.


    • Professional Integrity & Ethics – Displaying honesty, adherence to principles, and
    personal accountability.


    • Safety Focus – Showing vigilance and care in identifying and addressing health risks and
    safety hazards.


    • Customer Focus – Attending to the needs and expectations of customers.
    • Informing – Proactively obtaining and sharing information.
    • Teamwork – Collaborating with others to achieve shared goals.
    • Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the
    workplace.


    • Allocating Resources – Prioritizing the use of fiscal and material resources to
    maximize organizational effectiveness.


    Guiding Principles


    • Put people first.
    • Be visionary.
    • Be an ambassador for Lancaster.
    • Be Fiscally Responsible.
    • Be Creative.
    • Always Improving.
    • Be Adaptable and Resilient.

    Essential Physical Requirements:


    • Ascend/Descend stairs/ladders/balance (infrequent)
    • Position self to bend or twist (frequent)
    • To move, transport, position items up to 15 lbs. (frequent)
    • Exposed to outdoor weather conditions (infrequent)
    • Operate Equipment (none)
    • Stationary or squatting position (frequent)

    Environmental Factors:


    • Work under time pressure (moderate to frequent)
    • Interruptions (frequent)

    Essential Cognitive Functions:


    • Analyze (continuous)
    • Computations (frequent)
    • Generate Written Work Product (frequent)
    • Independent Problem Solving (continuous)
    • Interruptions (frequent)
    • Maintain Positive Public Relations (continuous)
    • Organize (frequent)
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

    functions of the job.

    Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to

    this job at any time;

    The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair

    Chance Act. You do not need to disclose your criminal history or participate in a background check until a

    conditional job offer is made to you. After making a conditional offer and running a background check, if the

    City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance

    to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the

    accuracy of the background report. Find out more about the Fair Chance Act by visiting
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