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    Office Assistant - Denver, United States - The Mold Pros Inc.

    The Mold Pros Inc.
    The Mold Pros Inc. Denver, United States

    3 weeks ago

    Default job background
    Description

    The Mold Pros has a career opportunity for an Office Assistant at our Denver location.

    The Office Manager performs a variety of sales and administrative tasks in direct support of the smooth operation of their assigned office or branch. The Office Assistant reports directly to the General Manager.

    Required Education and Experience


    • A high school diploma or GED, college preferred.


    • Proven experience as an office manager or office assistant. Must have sales and customer service background.

    Essential Functions of the Office Assistnat position include but are not limited to:

    • Organize office and assist associates in ways that optimize procedures, processes, and performance
    • Business Development - Maintains existing relationships and develops new business relationships with local healthcare providers, tradesmen, realtors, property managers, etc. via outbound calls. Expect 6+ hours on the phone each day.
    • Manages day to day operations and procedures; preparing payroll; performs accounts payable and receivable; performs accounting reconciliations; controlling correspondence and clerical functions
    • Follows up on existing clients and business opportunities
    • Review, sort and distribute communications in a timely manner
    • Create and update records within company systems (i.e. NetSuite, Encircle, Dropbox, etc.) ensuring accuracy and validity of information
    • Schedule and plan client appointments
    • Monitor level of supplies and handle shortages
    • Coordinate with other departments to ensure compliance with established policies
    • Organize travel by booking accommodation and reservation needs as required
    • Answer phones, direct calls to appropriate individuals, make outbound calls
    • Prepare contracts, forms, and reports according to written or verbal instructions
    • Manage calendars and schedule appointments
    • Schedule hourly employees and manage time entries.
    • Perform other related duties as assigned

    Competencies / Proficiencies:

    • Experience as an office manager or office assistant
    • Use of NetSuite or similar accounting / CRM software
    • Phone sales &/or phone customer service
    • Knowledge of "back-office" computer systems (ERP software)
    • Working knowledge of office equipment
    • Thorough understanding of office management procedures
    • Excellent interpersonal and customer service skills
    • Excellent organizational skills and attention to detail
    • Excellent time management skills with a proven ability to meet deadlines
    • Analytical abilities and aptitude in problem-solving
    • Warm personality with excellent written and verbal communication skills
    • Valid driver's license

    Other Duties

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Position Type/Expected Hours of Work

    This is an hourly position. Standard days and hours of work are Monday through Friday, 9:00 a.m. to 5 p.m. Alternate work schedules will be required on an as-needed basis.

    Travel

    Limited travel (<25%) is expected with this position

    Compensation Range

    $19.00 to $25.00 per hour based upon experience.

    Work Environment

    Office setting

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


    • Prolonged periods sitting at a desk and working on a computer


    • Must be able to lift up to 15 pounds at times

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