Jobs
>
San Francisco

    Construction Support Specialist - San Francisco, United States - Boston Properties

    Boston Properties
    Boston Properties San Francisco, United States

    1 week ago

    Default job background
    Description
    Job Description

    Essential Functions:

    Construction
    • Organize and maintain all project files and drawings, both paper and electronic.
    • Update and maintain Construction Department building standards, rules and regulations, preferred vendor lists, etc. and distribute accordingly.
    • Update and maintain agreements and contracts; track and communicate signature status.
    • Timely and accurately facilitate contract preparation, execution and distribution.
    • Timely and accurately code invoices, follow up with vendors for invoice corrections as directed by Construction Managers, and communicate deadlines to the Construction Department.
    • Serve as the point person for Certificate of Insurance (COI) and ensure all vendors are in current system.
    • Engage in frequent verbal and written communications with executive level business partners and tenants, representing the Company in a highly professional manner.
    • Prepare presentation materials and coordinate the preparation of Construction Department materials for periodic department and Regional meetings.
    • Review and approve Contractor access requests for correct building and project information, confirm approval for access to other tenant spaces, and timely distribute to appropriate departments.
    • Assist in the preparation of department proposals, Requests for Proposals (external), contracts, and notices.
    Administrative
    • Compose, edit, and type letters, memorandums, and transmittals.
    • Compile, organize, and accurately finalize documents for signature or other distribution.
    • Maintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy.
    • Schedule conference rooms and arrange catering and all details for meetings.
    • File and submit expense reports.
    • Manage invoices, billing, expenses, credit card statements and employee reimbursements for the Construction Department.
    • Pick up, sort, open, deliver or process, incoming and outgoing mail, packages, and internal correspondence.
    • Arrange for courier or overnight services.
    • Operate office equipment such as copiers/scanners/plotters, all conference room audio visual presentation equipment and telephones with voice mail capabilities.
    • Submit requests/order supplies as needed.
    Region/Building Specific Functions:
    • Provide relief to the Receptionist(s) as part of the Administrative team.
    • Special projects or assignments as requested by departmental staff.
    • Perform other duties as assigned by Manager.
    Requirements and Qualifications:
    • High school diploma or equivalent educational certificate required; a BA/BS Degree preferred.
    • Minimum of 5 years of progressively responsible administrative support experience and special projects experience required.
    • Related business/industry experience desirable.
    • Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
    • Demonstrates ability to determine needs and achieve results without close supervision.
    • Demonstrates ability to take initiative and lead projects.
    • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
    • Ability to work under pressure and within time constraints.
    • Superior verbal and written communication skills.
    • Excellent analytical skills.
    • Excellent attention to detail.
    • Ability to work independently and as part of a team.
    • Exhibit and champion excellence in work and willingness to embrace change.
    • Flexibility with work schedule to include working overtime on a periodic basis.
    • Proficiency with Microsoft Office Applications.
    • Knowledge of additional software including Angus, Nexus, and Procore desirable.
    Physical Requirements:
    • Involves work of a general office nature usually performed sitting such as operation of a computer and telephone.
    • Involves work of a general office nature usually performed standing such as operation of a fax, printer, and copier machine.
    • Involves movement between departments to facilitate work.
    Internal and External Contacts:
    • External: As a member of the Construction Department, the Support Specialist will support communications regularly, interacting with representatives of public agencies, architects and design professionals, prospective tenants, and contractors.
    • Internal: All members of the BXP organization.
    Reporting Structure:
    • Directly supports the Construction Department and reports to the Construction Department Head who provides guidance, coordinates, evaluates, and monitors work performance.
    Salary Range:

    $56,700 - $78,800. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more. Additional details will be provided during the hiring process.

    BXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.
  • McGee Air Services

    Ground Support Equipment Specialist

    2 days ago

    McGee Air Services San Francisco, United States

    **McGee Air Services is looking for a **Ground Support Equipment Specialist** **to join our SFO team Are you hard working, dedicated, and looking to make an impact on our organization devoted to becoming an Employer of Choice.** · **Job Title**: · Ground Support Equipment Special ...

  • McGee Air Services

    Ground Support Equipment Specialist

    3 days ago

    McGee Air Services San Francisco, United States

    **McGee Air Services is looking for a **Ground Support Equipment Specialist** **to join our SFO team Are you hard working, dedicated, and looking to make an impact on our organization devoted to becoming an Employer of Choice.** · **Job Title**: · Ground Support Equipment Special ...

  • Oakland Unified School District

    Instructional Support Specialist

    6 days ago

    Oakland Unified School District Oakland, United States

    **_Ref: PCN2898_** · *** · **This position is 0.8 FTE.** · *** · *** · *** · **TITLE**: · *** · **Instructional Support Specialist, Special Education** · *** · **REPORTS TO**: · *** · **Assigned Supervisor** · *** · *** · **DEPARTMENT**: · *** · **As Assigned** · *** · **CLASSIFI ...

  • Penn State University

    IT Support Specialist

    3 days ago

    Penn State University University Park, United States

    **JOB DESCRIPTION AND POSITION REQUIREMENTS**: · **Level: Support** · **Shift: 3rd Shift (Monday - Friday 11PM - 7:30AM, Eastern Standard Time)** · **Salary: $42,000 - $46,000** · **Application Requirements: To be considered applicants must submit both resume and cover letter at ...

  • SmartBiz Loans

    Specialist / it support specialist

    1 week ago

    SmartBiz Loans San Francisco, CA, United States

    Senior IT Support Specialist - San Francisco or Austin** · San Francisco, CA / Information Technology / Full-Time **No sponsorship available for this role, now or in the future.** This role is a combination of on-prem and remote so proof of vaccination is required. Also, Python o ...

  • Hays Recruitment

    IT Support Specialist

    4 days ago

    Hays Recruitment San Francisco, United States

    Hays Investor · Work for Hays · About Us · Find Us · For Job Seekers · For Organizations · Australia · Austria · Belgium · Brazil · Canada · Chile · China · Colombia · Czech Republic · Denmark · France · Germany · Hong Kong SAR · Hungary · Italy · Japan · Lu ...

  • Diligente Technologies

    IT Support Specialist

    4 hours ago

    Diligente Technologies San Francisco, United States

    Title- IT Support Specialist · Duration: 6+ Months · Location- San Francisco, CA · Day-to-day responsibilities will involve · Responsibilities: · Primary point of contact interfacing directly with executive-level staff to deliver outstanding customer service. · Have strong analyt ...

  • Financial Services IT

    IT Support Specialist

    3 days ago

    Financial Services IT San Francisco, United States

    Job Description · Job DescriptionDo you enjoy working with a variety of people and technologies each day? · Do you excel at providing technology and business solutions to smart, driven individuals? · If you answered yes to these questions then we have an exciting opportunity that ...

  • Tradeshift

    IT Support Specialist

    4 days ago

    Tradeshift San Francisco, United States

    **IT Support Specialist** · San Francisco, CA, USA · Full-time · Department: IT · **Company Description** · Tradeshift is a unicorn in the fintech industry. We are disrupting a typically stagnant environment by connecting companies of all sizes and providing them with the pl ...

  • Databricks

    IT Support Specialist

    1 week ago

    Databricks San Francisco, United States

    GAQ125R65 · Location : San Francisco, CA · At Databricks Information Technology, we are a product led organization transforming the way we work from how easy it is to use our IT services to the applications we develop that help us scale seamlessly in face of incredible growth. ...

  • Stellar Enterprises

    Sales support specialist

    1 week ago

    Stellar Enterprises New Baden, United States

    Are you looking for a work environment that promotes teamwork every day? Do you value versatility and variety over routine? As a (Junior) Sales Administrator (m/f/d) at Erhardt & Fischer, you will represent our successful service company. We are passionate about implementing our ...

  • Varsity Technologies

    IT Support Specialist

    3 days ago

    Varsity Technologies San Francisco, United States

    Job Description · Job DescriptionAbout the Field Services Team · The Field Services team is a group of dedicated professionals who have a single purpose to deliver the highest level of customer experience to clients. The Field Services team works in partnership with their clients ...

  • Varsity Technologies

    IT Support Specialist

    3 days ago

    Varsity Technologies San Francisco, United States

    About The Field Services Team · The Field Services team is a group of dedicated professionals who have a single purpose to deliver the highest level of customer experience to clients. The Field Services team works in partnership with their clients to ensure that their technology ...

  • Infinity Ventures

    IT Support Specialist

    1 week ago

    Infinity Ventures Atherton, United States

    About the Company · With a true passion for providing excellent IT services, we have been successfully implementing complex IT projects for our clients for over 20 years. Whether it's IT infrastructure, cloud services, or managed services, we are strategic and digitalization part ...

  • Nevro Corp.

    Sales Support Specialist

    1 week ago

    Nevro Corp. Redwood City, United States

    About Nevro: · Nevro (NYSE: NVRO) is a global medical device company headquartered in Redwood City, California. The company is focused on delivering comprehensive, life-changing solutions that continue to set the standard for enduring patient outcomes in chronic pain treatment. · ...

  • AVER INFORMATION INC

    Technical Support Specialist

    1 day ago

    AVER INFORMATION INC Fremont, United States

    **About AVer Information** · **Position Overview** · AVer is seeking an Audio/Video Technical Support Specialist in a Call Center environment that will be responsible for building and managing the people, process, infrastructure, and environment necessary to support a world-class ...

  • Boston Properties, Inc.

    Construction Support Specialist

    1 week ago

    Boston Properties, Inc. San Francisco, United States

    Provide administrative support to the Construction Department. Essential Functions: Construction Organize and maintain all project files and drawings, both paper and electronic. Partner with Property Management to maintain Plan Rooms throughout the r Support Specialist, Construct ...

  • Service Champions Heating & Air Conditioning

    Client Support Specialist

    1 week ago

    Service Champions Heating & Air Conditioning Pleasanton, United States

    Overview: · Service Champions is currently seeking a Client Support Specialist to join our Call Center Team comprised of creative and energetic employees, who are dedicated to delivering the best customer service experience every day. Our call center agents receive high volume in ...

  • BrightBee LLC

    School Support Specialist

    12 hours ago

    BrightBee LLC East Palo Alto, United States

    **About Us**: · BrightBee is an educational technology startup revolutionizing how K-12 schools engage with paraprofessionals and classified staff. Our mission is to create a future where schools thrive, and workers have the support they need to prosper and grow. If you have expe ...

  • Roo

    Client Support Specialist

    5 days ago

    Roo San Francisco, United States Part time

    Roo is looking for a fantastic Client Support Specialist who will facilitate positive user experiences for all veterinarians, hospitals and technicians on our innovative veterinary staffing platform. · NOTE - This position is part time, requires working during peak client suppor ...