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San Francisco

    Accounting Operations Manager - San Francisco, United States - City and County of San Francisco

    City and County of San Francisco
    City and County of San Francisco San Francisco, United States

    1 week ago

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    Description
    Job Description


    ABOUT THE FINANCIAL SERVICES BUREAU


    Financial Services consists of the following divisions co-led by two Deputy Chief Financial Officers (DCFOs): Accounting Services, Financial Reporting and Analysis, Budget, Capital Finance, and Fleet Management.

    These critical high-performing divisions support SFPUC's three enterprises (Water, Wastewater, and Hetch Hetchy Water & Power & CleanPowerSF) and bureaus (Business Services, Infrastructure, External Affairs, and Office of the General Manager).

    Position Summary

    The Accounting Operations Manager reports to the Accounting Services Director and leads the Accounting Operations (AO) Group.

    The AO Group is a large-size accounting operations team comprised of over 20 staff supporting broad responsibilities in accounting areas of enterprise fund accounting, cash disbursements (accounts payable); and cash management (banking, cash receipts, revenues).

    In the course of work, the group performs complex budgetary, financial and legislative analysis; researches and responds to internal and external informational requests; prepares and reviews complex governmental accounting records, financial reports and statements; and importantly – develops, communicates and enforces the application of new and revised accounting policies and procedures for the SFPUC organization enterprises and bureaus.

    The Accounting Operations Manager, along with the team, supports SFPUC's accounting and procurement processes. They establish, maintain and foster harmonious working relationships on a regular basis each day of operations.

    The manager plans and directs staff assignments and performance; manages the pressure of last-minute projects in a fast-paced environment effectively and efficiently so others are not negatively impacted; analyzes operational needs related to accounting and financially-oriented computer systems; and serves as a liaison between accounting operations and internal/external stakeholders and managers.


    The ideal candidate will have demonstrated experience of successful leadership and oversight of a large complex accounting operations function, making impactful and beneficial contributions to a large, diverse and dynamic agency or corporation – often driven by objectives with short timelines and competing priorities in a high-pressure business environment, and is a "working manager" alongside direct reports.

    The AO Manager must possess excellent verbal/written communication and decision-making skills, demonstrate technical proficiency, and exceptional diplomacy and a strong business acumen working across all levels of an organization.

    The essential job functions include, but are not limited to, the following:

    Administration


    Develop and implement goals, objectives, policies, and priorities, and determine appropriate levels of service and resources necessary to achieve successful project outcomes for the Accounting Operations Group.

    Identify and assess negative and positive risks affecting the Accounting Operations Group. Develop and present mitigation plans to senior management. Implement action plans to reduce negative risk and enhance positive risks.


    Represent Accounting Operations and serve as liaison to SFPUC divisional stakeholders, the Controller's Office, the Office of Contracts Administration, citywide stakeholders, auditors and other external parties.

    Accounting Operations


    Supervise, review and approve finance ledger transactions for invoice payments, cash disbursements, enterprise fund accounting, purchase orders, surplus budget transfers, employee travel expense, lease payments, and cash management.


    Implement, adhere to and enforce organizational compliance with the Controller's Office Accounting Guidelines and Procedures to ensure proper accounting and reporting of financial transactions in accordance with generally accepted accounting principles (GAAP) and required disclosures.


    Lead and support SFPUC and citywide financial system upgrades and enhancements, inclusive of the financial system of record – Peoplesoft Financial & Supply Chain Management.

    Ensure best outcomes for the SFPUC, and citywide and internal/external stakeholders.


    Monitor custom work transactions, interdepartmental services (IDS) work order cost recovery reports, and related schedules to ensure cost recovery and proper project close out.


    Prepare and present reports to senior management - inclusive of operating and financial plans, program descriptions, operating procedures and policy recommendations.

    Prepare schedules/supporting documentation, as requested by visiting auditors, oversight agencies and public records requests.


    Serve as a technical resource to internal stakeholders with respect to financial systems, accounting principles, City rules and regulations, and SFPUC policies and procedures.

    Internal Control, Policies & Procedures, Compliance


    Develop, recommend and/or implement policies and procedures to enhance process improvement and efficiencies; mitigate negative risks and enhance positive outcomes; and improve financial performance.

    Ensure timely review and update of all Process Narratives in advance of audits.


    Develop and present frequent training sessions for SFPUC divisional personnel in the areas of purchasing, document processing, adhering to policies and procedures, and internal controls – to safeguard financial and operational assets, and maintain financial integrity.

    Personnel Management

    Supervise, mentor and performance-manage staff. Monitor overall work performance, mentor and coach staff for professional development and overall career growth.

    Supervise and lead the 1649 Accounting Intern Program. Utilize work programs, performance management and mentoring to promote professional growth and positive program experience.


    Build a culture of excellence by encouraging staff to develop and share new insights and innovations to accomplish goals and objectives.

    Question conventional approaches and encourage innovation/efficiency.

    Promote a productive, positive and respectful workplace.

    Develop and maintain strong business partnerships with colleagues, including CCSF departments, outside agencies and the general public regarding department-related matters.

    Performs related duties as required within the scope of the classification 0923 Manager II.
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