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Associate Registrar - New Haven, United States - Yale University
Description
Essential Duties
Bachelor's degree in Art History, Anthropology, Archeology, Museum Studies, or related field and three years of collection management and/or registration experience or the equivalent combination of education and experience.
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Supervises and assists in a broad range of museum registrar duties including: collection management, insurance, handling, security, transportation, inventory and storage to ensure the safety and long-term preservation of the permanent collection and incoming and outgoing loans for the museum.
The Associate Registrar is responsible for assisting in the implementation of all policies and procedures relating to the care of the art collections of the Yale Center for British Art (YCBA), as well as works of art from other collections on loan.
Reporting to the Chief Registrar, and working closely with the Senior Associate Registrar, the position is responsible for record-keeping and documentation of the collections, arrangements for acquisitions, incoming and outgoing loans, exhibitions, deaccessions, storage, packing and shipping, security of objects in transit, insurance policies, and risk management.
The position works closely with stakeholders across the institution, including Installation, Conservation, and Curatorial, to coordinate movement of works for projects.
This position takes primary responsibility for campus loans and shipping of art to and from YCBA's offsite storage facilities. In addition, the position assists with incoming loan coordination for an active exhibitions program.
All members of the Registrar's Office are responsible for the overall security and well-being of the collections, including monitoring and practicing proper handling and transport; being present and alert in collection areas; knowing and following museum policy and procedures regarding security of the premises and collections; and being available for after-hours emergencies.
Assist in managing all aspects of exhibition related lender negotiations; arranging packing, shipping, insurance, security, and handling for incoming loans; managing loan documentation.
Advise curators and preparators of handling, mounting, environmental, and security requirements for loans; assist with exhibition installation and deinstallation. Liaise with other Yale collections to coordinate shipping and logistical planning for shared storage areas. Update and maintain records in the records management system (TMS). Work with IT to maintain and update TMS. Assist with on-going barcoding and inventory of the collection. Assist in managing risk for the collections. Occasionally travel as courier and museum representative.Preferred Education, Experience and Skills:
Previous experience using The Museum System (TMS) database.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.
