Administrative Clerk Iv - West Haven, United States - University of New Haven

University of New Haven

Verified Company

West Haven, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

UNIVERSITY OF NEW HAVEN
2024 Position Description

Clerical Unit

DEPARTMENT:
Office of the University Registrar

OFFICIAL TITLE:
Administrative Clerk IV

LEVEL:
E

SUPERVISION RECEIVED:
Associate Registrar for Operations and Scheduling

GENERAL STATEMENT OF DUTIES:

Perform complex, time sensitive, administrative and general clerical work, in addition to specialized clerical and administrative assignments that are unique to the assigned department

ESSENTIAL DUTIES:

Receive, classify and process time sensitive information such as student records, faculty schedules changes and assignments, purchase orders, invoices, correspondence, reports, and catalogues for filing
Update and maintain information in EMS, Acalog, ERP, (Banner, Datatel, etc.) and other systems associated with the department
Gather information needed to process university forms by interfacing with administrative offices, students, parents and faculty.
Make appointments and maintain schedules are required by respective departments
Data entry and retrieval in ERP system and other systems
Gather and collate statistical information for departmental reports.
Develops and maintains filing systems as needed
Develop and maintain vendor lists and appropriate data bases
Answer phones and greets visitors
Typing, Photo Copying, Faxing, and Scanning
Maintain departmental schedules
Operate office equipment
Open, sort and distribute mail
Inventory office supplies
Prepare requisitions for materials and supplies
Specific job duties will be developed by the hiring department

SECONDARY DUTIES:
As assigned by supervisor

EDUCATIONAL REQUIREMENTS:
High school degree
required

QUALIFICATIONS, KNOWLEDGE, SKILLS, ABILITIES:

A minimum of three (3) years of clerical office experience with data entry experience, preferably in a higher education environment
Ability to type with accuracy
Knowledge and skills in Microsoft Word, Excel and Outlook and an ERP system (i.e. Banner, Datatel, etc.)
Strong interpersonal and customer service skills; ability to maintain a positive attitude and approachable demeanor when dealing with administrative staff, faculty, students, preferred vendors and the public
Ability to work independently as well as a member of a team and adhere to deadlines
Ability to communicate in a professional, clear and concise manner both verbally and in writing
Ability to work in a collaborative manner with peers and colleagues
Basic math skills
Ability to operate office equipment and to adapt to new data processing skills,
Professional appearance and demeanor
Ability to maintain strict confidentiality of sensitive and private information.

Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.

Employees will be assigned specific job-related duties through the individual hiring departments. Duties may vary from incumbent to incumbent in this job title.