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    Executive Assistant - Denver, United States - Civitas Resources, Inc.

    Civitas Resources, Inc.
    Civitas Resources, Inc. Denver, United States

    1 week ago

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    Description

    Summary of Position:
    The Executive Assistant will provide executive-level administrative support to multiple assigned Chief Officers within the operations department. This position will require a detailed knowledge of executive level management, corporate, department and general business operations.

    The Executive Assistant exercises independent judgment and employs advanced reasoning and project management skills, as well as makes independent decisions regarding planning, organizing and scheduling work within established guidelines.

    This position requires complete confidentiality, sharing job content and specifics only with the departments supported and, when appropriate, other members of senior management.


    Primary Job Responsibilities:

    • Relieves the executive and their departments of administrative functions in order to increase their time available for operations/management level responsibilities.
    • Answers phones, proactively screens calls and takes messages.
    • Manages all assigned executive and team member schedules and calendars by planning and scheduling meetings, conferences and teleconferences; proactively reminds executives of scheduled events/meetings.
    • Manages sensitive and confidential interactions between senior executives and key constituents, including board members.
    • Acts as liaison between visitors and department executives.
    • Conserves executives' time by reading, researching and routing correspondence; drafting letters; collecting and analyzing information; initiating telecommunications.
    • Coordinates meetings and ensures the necessary facilities and equipment are reserved and set up.
    • Makes travel arrangements and creates itineraries.
    • Assists with the prioritization of the executives' daily activities, and coordinates schedules with other administrative assistants.
    • Create/complete monthly credit card allocations and expense reports.
    • Composes, proofreads and edits memos, letters and emails.
    • Performs data-entry, copying, faxing, printing, binding, mail distribution and supply ordering as needed for the executives' departments.
    • Facilitates with the signing of contracts and other important documents, creates and maintains appropriate files.
    • Assists with/creates audio/visual presentations and assembles presentations for distribution.
    Knowledge/Skills/Competencies


    • Excellent interpersonal and written communication, and organizational skills.
    • Ability to meet deadlines and advance multiple projects concurrently.
    • Strong organizational and multitasking skills as well as attention to detail.
    • Ability to handle sensitive information with confidentiality.
    • Ability to work within a team environment and support multiple people.

    Education & Experience:

    • High School Diploma required; Bachelor's Degree in Business Administration or related field of study preferred.
    • At least 6 years of prior advanced experience as an Administrative Assistant required and/or prior support of an Executive or C-Level Officer preferred.
    • Prior oil and gas experience a plus.
    • Strong computer software skills with MS Office required.

    Travel Requirements:

    • Work is performed at a CIVI location Tues-Thurs with an option to work remotely on Mondays and Fridays.
    • Schedule: traditional 40-hour workweek or alternative schedule of 9 hour works days M-Thurs and 4-hour workdays Friday.
    • Travel required to the Civitas field locations.

    Benefits:

    • Comprehensive healthcare coverage including medical, dental, and vision insurance.
    • Dental and Vision insurance premiums are at no cost to employees.
    • Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment.
    • Company paid Life & AD&D insurance.
    • Voluntary Life, AD&D, Accident, and Critical Illness plans.
    • Vacation, sick, volunteer, and holiday pay.
    • Health Saving Accounts (with an employer contribution) and Flexible Spending Accounts.
    • Fitness and tuition reimbursements.
    • Opportunity for Short Term and Long-Term Incentives.
    • Company paid short-term and long-term disability programs.
    • Paid parental leave.
    • Volunteer opportunities through The Civitas Community Foundation.
    • Employee assistance program.
    • Your choice of paid parking or an RTD EcoPass for Denver-based employees.
    Please note that the following job posting does not guarantee or promise specific benefits offerings to potential employees.

    While we strive to provide competitive compensation and benefits packages, the availability and details of these offerings are subject to change and are ultimately determined by company policies and budgetary considerations.

    We encourage all applicants to review our official employee benefits documentation and engage in discussions with our HR representatives during the interview process to gain a comprehensive understanding of the benefits package available for the position.


    Physical Requirements:


    The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    AMOUNT OF TIME
    None

    Under 1/3

    1/3 to 2/3

    Over 2/3

    Stand

    ☐

    ☐

    ☒

    ☐

    Walk

    ☐

    ☐

    ☒

    ☐

    Sit

    ☐

    ☐

    ☒

    ☐

    Use hands & fingers

    ☐

    ☐

    ☐

    ☒

    Reach with hands & arms

    ☐

    ☐

    ☒

    ☐

    Climb or balance (includes ladders)

    ☐

    ☒

    ☐

    ☐

    Bending, kneel, squatting or crawling

    ☐

    ☒

    ☐

    ☐

    Talk or hear

    ☐

    ☐

    ☐

    ☒

    Wear personal protective equipment.

    (e.g. respirator, fire resistant clothing)

    ☒

    ☐

    ☐

    ☐

    Weight Lifted

    ☐ Up to 10 lbs.

    ☒ Up to 25 lbs.

    ☐ Up to 50 lbs.

    ☐ Up to 100 lbs.

    ☐ More than 100 lbs.


    Work Environment:


    The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    AMOUNT OF TIME
    None

    Under 1/3

    1/3 to 2/3

    Over 2/3

    Work near moving mechanical parts

    ☒

    ☐

    ☐

    ☐

    Work in high, precarious places

    ☒

    ☐

    ☐

    ☐

    Fumes or airborne particles

    ☒

    ☐

    ☐

    ☐

    Toxic or caustic chemicals

    ☒

    ☐

    ☐

    ☐

    Outdoor weather conditions (heat & cold)

    ☒

    ☐

    ☐

    ☐

    Loud Noise (conveyor systems, mechanical equip, etc.)

    ☒

    ☐

    ☐

    ☐

    Note:

    This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.

    However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.


    Civitas Resources offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.


    Base Pay Range:
    $85,000 - $100,000

    Civitas Resources is an equal opportunity employer.

    We value and encourage diversity in our workforce and provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws.

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