Front Office Coordinator - Tracy, United States - Balance Staffing - Salinas

Balance Staffing - Salinas Tracy, United States

2 weeks ago

Description

Job Description

Position Summary:

The Front Office Coordinator plays a vital role in assisting the Human Resources Director to ensure the smooth and efficient operation of all office functions. This position is responsible for maintaining consistent front desk coverage, managing visitor and vendor access, and providing administrative support to the executive team. The ideal candidate should exhibit initiative, sound judgment, and strong organizational skills.

Key Responsibilities:

Screen and direct incoming calls.
Welcome and direct visitors and vendors.
Prioritize tasks independently and identify situations requiring immediate attention.
Manage vendor relationships.
Handle timekeeping in ADP.
Review and approve daily timesheets for staffing agency employees.
Provide translation services for various communications.
Coordinate and set up conference rooms for meetings, including managing lunch orders.
Maintain various database spreadsheets, including daily labor reports and employee purchases.
Offer general office administrative support, including handling mail, scanning documents, and managing office supplies.
Assist in organizing employee appreciation events.
Support the executive team with various projects and administrative duties.

General Competencies:

Demonstrate timely decision-making and sound judgment.
Lead by example and exhibit accuracy and thoroughness.
Strive to increase productivity and promote quality.
Remain open to feedback and suggestions, fostering a positive team spirit.
Work ethically with integrity and maintain a positive attitude.
Observe safety and security procedures.
Exhibit consistency, reliability, and confidentiality.

Minimum Qualifications:

High School Diploma or GED.
Proficiency in English and Spanish, both orally and in writing.
Availability to work Monday to Friday, 7:00 AM to 4:00 PM.
Ability to perform primary responsibilities satisfactorily.
Associate degree in business administration or related discipline. - preferred
Two to Three years of relevant administration experience.

Physical Demands:

Ability to perform various tasks such as sitting, standing, talking, and hearing.
Capability to handle repetitive motions, keyboard, and ten-key tasks.
Physical ability to lift and relocate objects up to 25 lbs.

Balance Staffing is proud to be an equal-opportunity workplace. We are committed to opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity Veteran status, or any other characteristic protected by federal or state law.

Company DescriptionBalance Staffing is a full-service staffing agency that aims to unite talented and hardworking people with excellent workplaces, while building lasting relationships with our employees and our clients. To us, job seekers are more than a resume; they are unique individuals working to achieve their career dreams and companies aren't clients, but partners striving for business success. Our goal is connecting top talent with exceptional employers. Since 1997, that's been our guiding purpose, inspiring us to always be at our best, so we can be there for you.

Company Description

Balance Staffing is a full-service staffing agency that aims to unite talented and hardworking people with excellent workplaces, while building lasting relationships with our employees and our clients. To us, job seekers are more than a resume; they are unique individuals working to achieve their career dreams and companies aren't clients, but partners striving for business success. Our goal is connecting top talent with exceptional employers. Since 1997, that's been our guiding purpose, inspiring us to always be at our best, so we can be there for you.

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