Launch Coordinator - San Francisco, United States - World Learning

Description

Job Description

Reports to: Program Director
Anticipated Start Date: July 2024
Term of Employment: 2-3 Months
Base of Designation/Remote Eligible: Remote during the preparation phase, and on-site during the launch.

Conditional on Enrollment

Instructions to Applicants:
Please submit a resume, cover letter, and information of three references by May 5, 2024, to ensure consideration. The posting will stay open until the position is filled.

Conditional on Enrollment

Job Summary

School for International Training seeks a Launch Coordinator for IHP Climate Change: The Politics of Land, Water, & Energy Justice to be responsible for the development and delivery of a 10-12-day program launch where students will receive orientation and begin attending lectures and engaging in various program activities. The Launch Coordinator will develop experiential programming and curriculum, coordinate logistics of the program launch in an organized and timely manner, develop and manage a cost-effective budget prior to the start of the program launch, and maintain accurate expense records.

RESPONSIBILITIES

• Curriculum and Program Development
o Work closely with the IHP Program Director (PD) to develop experiential programming and curriculum for the IHP program launch.
o Design a well-conceived schedule consisting of site visits, guest lectures, and field-based activities in the US launch city/region and actualize that schedule by confirming guest speakers, site visits, and other activities as agreed upon with the Program Director.
o Compose and compile the 'Launch Country Guide' a booklet that includes the program schedule, speaker backgrounds and site visit details, background articles related to educational activities, local sites of interest, and logistics of the launch city necessary to ensure student safety and well-being.


• Logistical Coordination
o Coordinate logistics of the program launch in an organized and timely manner.
o Pre-launch: secure accommodations for the students and faculty, reserve classroom space, plan for group meals by making restaurant reservations, arrange for group transportation, purchase instructional materials, prepare welcome packets, assist with optional activities, serve as a local expert and guide for questions about the area, etc.
o Ensure all students and faculty arrive at the airport in time for the official group flight.
o During launch: Must be available full-time to coordinate all logistics on site with students and IHP staff team and troubleshoot any unforeseen issues that arise.

• Budget/Finance
o Work with the Program Director to develop an accurate and cost-effective budget prior to the start of the program launch.
o Coordinate program expenses and make payments to all guest speakers, host organizations, and vendors utilized during the program launch.
o Collect all receipts and pay stubs for all expenses incurred during the launch.
o Within two weeks of the end of the launch, complete expense reports that organize and compile all expenses and receipts in an organized manner according to World Learning financial policies and
guidelines.

• Facilitation of Educational Content
o Attend all educational activities during the program launch.
o Facilitate and lead debriefing sessions, group conversations, and reflection activities along with program staff designed to support the academic and learning objectives of the program launch.
o Conduct a final program evaluation at the end of the launch designed to draw feedback from students to be utilized in future programmatic planning.

• Student Support
o Work with the Program Director and SIT staff to ensure that any administrative and student issues associated with the launch are resolved.
o Take appropriate measures to protect the health and safety of students in partnership with SIT staff and provide health related support as needed.

REQUIREMENTS
Required Experience/Education:
The ideal candidates should have:

• Lived in San Francisco for at least 2 years.

• At least 4 years of professional experience relating to the themes of the program.

• Demonstrated experience and local knowledge of the launch location expressed through diverse relationships with an array of practitioners, academics, and/or activists.

• Demonstrated understanding of field-based, experiential, or popular education programs and pedagogy, with knowledge of study abroad preferred.

• Master's or professional degree in the thematic area of the program or educational management preferred but not required.

• An organized and detail-oriented demeanor with demonstrated experience in logistics coordination or event planning.

• Experience with budgeting and financial reporting.

• Articulate in use of oral and written English.

• Demonstrated support for diversity and inclusion.

• Excellent interpersonal and cross-cultural communication skills.

• Minimum education requirement: bachelor's degree, master's preferred. Minimum number of years of experience required: 4 years.

o Equivalent education/experience can substitute for all required qualifications except where there are specific constraints noted, such as a license/certification/registration or eligibility requirements stipulated by a U.S. Government contract.

Applicants must be authorized to work in the location where this position is offered: United States

Vaccination is strongly recommended for all employees in our U.S. offices except for those receiving medical or religious exemptions. If boosters are subsequently recommended by the Centers for Disease Control and Prevention (CDC) then employees and faculty will be recommended to receive the booster within thirty (30) days of their eligibility.

Benefits

World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.

For more than 90 years, World Learning Inc. is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.

World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions that form the backbone of a democratic society, and build relationships across cultures. With World Learning's support, these emerging leaders tackle critical global issues like poverty, conflict, and inequality.

The Experiment in International Living is the nation's most experienced provider of international education through exchanges for high school students. For more than 90 years, The Experiment has empowered young people to step off the beaten path, experience the world as a classroom, immerse themselves fully in another culture, and build the knowledge and skills needed to confront critical global issues.

School for International Training (SIT) was founded in the early 1960s as a training center for the first Peace Corps volunteers. For nearly 60 years, SIT has prepared students to be effective changemakers and global citizens through experiential education focused on the world's most critical global issues. SIT Study Abroad offers accredited summer and semester undergraduate programs in Africa, Asia and the Pacific, Europe, Latin America, and the Middle East, as well as comparative programs on multiple continents. SIT Graduate Institute offers global and hybrid certificates, master's, and doctoral degrees.

We are a globally diverse community of staff, faculty, board members, alumni, students, and participants who believe that inclusive and equitable practices are at the heart of a peaceful and just world. Each of us strives to honor diverse voices and lived experiences, examine our own biases and privileges, actively work to address inequities in our structures, and foster a community of open dialogue. We are committed to acting with accountability, transparency, reciprocity, authenticity, and empathy.

World Learning is an equal employment opportunity/affirmative action/veterans/ADA employer, committed to increasing the diversity of its workforce.