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    budget analyst ii - Columbus, United States - Abacus

    Abacus
    Abacus Columbus, United States

    3 weeks ago

    Default job background
    Description
    The Franklin County Common Pleas Court - General Division is seeking temporary assistance in our finance department. The hours of the position are Monday - Friday, 8:00 AM - 5:00 PM. We require a background check, including a criminal background check to be completed for potential candidates.


    COMMON PLEAS COURT OF FRANKLIN COUNTY

    POSITION DESCRIPTION

    POSITION TITLE:

    BUDGET ANALYST II

    PAY GRADE:
    7


    REPORTS TO:

    DIRECTOR OF FINANCE AND PURCHASING

    FLSA STATUS:
    NON-


    EXEMPT

    CLASSIFICATION STATUS:

    CLASSIFIED

    Purpose of Position:

    The purpose of this position is to oversee the daily financial activities related to the Common Pleas Court - General Division, including: preparing and conducting audits on all fiscal activities, maintaining inventory requirements, completing payment processing, invoice posting and accounts receivable; coordinating the receipt of materials, services and equipment; addressing staff inquiries; providing coverage within the finance department; assisting with the development of the annual budget.


    Essential Job Functions:

    • Maintains monthly and annual inventory, including furniture; records storage; personal protection equipment supplies; and, departmental supplies
    • Obtains quotes and places orders for furniture, supplies, paper, and other items as needed
    • Monitors and accurately maintains grant equipment inventory perpetually.
    • Reviews assigned counsel monthly, quarterly, and annual yearend reporting
    • Conducts audits of fiscal activity, including assigned counsel, probation, and court expenditures
    • Prepares the Small and Emerging Business Enterprises report
    • Prepares monthly reports, as well as statistical and trend analyses
    • Prepares monthly and quarterly surplus analysis
    • Assists with out of county travel requests and employee reimbursements
    • Provides coverage when finance staff is absent
    • Prepares each Judge's quarterly expenditure report
    • Provides quality assurance for reports, grants, and budget review
    • Assist with the development and creation of fiscal policies and procedures
    • Complete and submit account closures, check voids, and check reissues using the County's financial software
    Common Pleas Court of Franklin County

    • Budget Analyst II
    • Process and reconcile accounts payable and receivable expenditures
    • Prepares and reviews requests for purchases
    • Retrieves invoices, determines accuracy and appropriate funding source
    • Updates general ledgers, invoice logs and Judges' expense accounts
    • Communicates with vendor representatives
    • Opens purchase orders for the departments
    • Distributes legal publications to Court staff
    • Responds to financial related inquiries made by Court staff
    • Trains staff on all fiscal forms, processes and procedures
    • Assists the Director of Finance and Purchasing in developing the Court budgets and
    non-general fund grants


    • Serves as member of the Court's Finance Department Team
    • Performs other related duties as required
    The aforementioned duties are normal for this position. These are not to be
    construed as exclusive or all-inclusive. Other duties may be required and assigned.
    Knowledge, Skills & Abilities Required to Perform

    Essential Job Functions:

    • Ability to evaluate, audit, deduce, and/or assess data using established criteria,
    including exercising discretion in determining actual or probable consequences and in
    referencing such evaluation to identify and select alternatives.


    • Ability to act as a first-line supervisor, including instructing, reviewing work,
    maintaining standards, and coordinating activities.


    • Ability to operate, maneuver and/or control the actions of equipment, machinery, tools,
    nd/or materials used in performing essential functions.


    • Ability to utilize a wide variety of reference, descriptive, and/or advisory data and
    information.


    • Ability to perform addition, subtraction, multiplication, and division; the ability to
    calculate decimals and percentages; the ability to utilize principles of fractions; and
    the ability to interpret graphs.


    • Ability to apply principles of rational systems; to interpret instructions furnished in
    written, oral, diagrammatic, or schedule form; and to exercise independent judgment
    to adopt or modify methods and standards to meet variations in assigned objectives.


    • Ability to exercise judgment, decisiveness and creativity in situations involving
    evaluation of information against measurable or verifiable criteria.


    • Ability to exert light physical effort in sedentary to light work, but which may involve
    some lifting, carrying, pushing and/or pulling of objects and materials of light weight
    (5-10 pounds). Tasks may involve extended periods of time at a keyboard or
    workstation.


    • Essential functions are regularly performed without exposure to adverse environmental
    conditions.
    Common Pleas Court of Franklin County

    • Budget Analyst II
    Minimum Qualifications


    • Bachelor's degree in accounting, business administration or related field or equivalent experience (applicant may substitute 2 years of related experience for each year of required education)
    • Three years' experience in financial accounting
    • Proficiency in Microsoft Office applications
    Preferred Qualifications


    • Five years' experience in financial accounting
    In addition to the Essential Job Functions and Knowledge, Skills, and Abilities identified, the following competencies are considered during the hiring process and are integral to the position:

    Knowledge, Skills, and Abilities:
    Possesses, acquires, and maintains the technical/ professional expertise required to do the job effectively and to create solutions. Technical/professional expertise is demonstrated through problem solving, applying professional judgment, and competent performance

    Decision Making/Problem Solving:
    Makes sound, well-informed, and objective decisions in a timely manner.

    Compares data, information, and input from a variety of sources to draw conclusions; takes action that is consistent with available facts, constraints, and probable consequences.

    Applies both rational and creative processes to identify unknown root causes of problems.

    Based on the situation, decides the best course of action, implements the solution, and follows-up to see how it's working.

    Calculates and evaluates the long-term consequences of a decision.

    Stress Tolerance:

    Maintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organization.

    Stays calm and even-tempered when handling crises, stressful situations, continuous change, or unexpected developments. Is able to recover from difficult situations. Is seen as a settling influence in a crisis.

    Teamwork:
    Works effectively in a team environment to accomplish organizational goals. Builds constructive working relationships with interested stakeholders to identify and meet mutual goals and objectives. Participates as an active and contributing member of teams with a focus on improving offender outcomes and department goals. Shares information as appropriate and credit for team accomplishments. Helps create and maintain strong morale and a feeling of belonging in his/her team. Acts as if "true success " is the success of the whole team.
    Common Pleas Court of Franklin County

    • Budget Analyst II

    Conflict Management:

    Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people; able to size up situations quickly; able to identify common interests; facilitates resolution.

    Steps up to conflicts and sees them as opportunities. Finds common ground and achieves cooperation without disruption to work flows or interpersonal relationships.

    Cultural Competence:

    Values an inclusive organization where the differences of all people are respected, valued and utilized towards achieving common goals.

    Respects and relates well to people from varied backgrounds, understands diverse worldviews, and is sensitive to group differences; sees diversity as an opportunity, respectfully challenges bias and intolerance.

    Supports equal and fair treatment.

    Communication:

    Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message and invites response and feedback.

    Keeps others informed as appropriate. Demonstrates effective written, verbal and listening skills.

    Collaboration:

    Develops and maintains effective working relationships with coworkers and stakeholders through the use of strong interpersonal skills to meet mutual goals and objectives.

    Obtains cooperation from others; seeks and encourages win-win alternatives.

    Influence:
    Uses appropriate interpersonal skills and techniques to gain support and acceptance for ideas or solutions.

    Uses influencing strategies to gain mutually beneficial agreements; Seeks to persuade rather than force solutions or impose decisions or regulations; and recognizes personal autonomy of others.


    Dependability and Reliability:

    Personally responsible; completes work in a timely, consistent manner; is committed to being available during business hours to further organizational goals; demonstrates regular and punctual attendance; arrives prepared for work; is committed to doing the best job possible; diligently follows through on commitments and consistently meets deadlines.

    The Common Pleas Court of Franklin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Court will provide reasonable accommodation to qualified individuals with disabilities.
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