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    Property Manager - San Jose, United States - MidPen Housing

    MidPen Housing
    MidPen Housing San Jose, United States

    2 weeks ago

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    Description

    ESSENTIAL DUTIES

  • Collaborates with Asset Management, Property Controller's, Facilities Management and Human Resources Serve as strategic MidPen liaison with local government agencies
  • Achieves financial objectives for portfolio
  • Approves expenses, monitors accounts receivables, individual property cash flow and spending according to company policy
  • Monitors incoming rent schedules, rent increases and renewals on an ongoing basis
  • Develops annual budgets for each property in liaison with Asset Management, Accounting and Community Managers
  • Submits monthly variance reports on a timely basis
  • Manages the property tax for each property - timing of reassessments, abatement requests and accuracy/completion of annual Welfare Exemption documents
  • Completes Replacement Reserve Draws on a quarterly basis according to MidPen's policies and procedures
  • Maintains timely security deposit reimbursements
  • Completes periodic reports to lenders, investors and regulatory agencies
  • Facilitates and supports completion of annual financial audits and assures completion of all audits
  • Ensures strict adherence to compliance requirements for all properties in the portfolio; establishes monitoring and tracking plans accordingly
  • Monitors property recertification process for completeness, accuracy and timeliness
  • Stays current with compliance and regulatory requirements (Fair Housing, HUD, TCAC, COS and ensure that property portfolio and staff comply)
  • Ensures completion of annual and interim re-certifications are on schedule and property files are maintained
  • Achieves satisfactory on MOR, TCAC and other regulatory reviews
  • Maintains current Certified Occupancy Specialist and Tax Credit Specialist certifications
  • Ensures a preventive maintenance plan is established, executes and maintains each property in liaison with Facilities
  • Remains current on capital project master schedule for property grouping
  • Ensures all properties are free of safety hazards and adhere to MidPen's policy and guidelines
  • Ensures sites follow company's preferred vendor policy
  • Ensures all work orders are documented and completed in a timely manner and all vacant units are turned in three to six days
  • Ensures all properties meet curb appeal standards and maintains satisfactory performance on grading form
  • Ensures each property has an updated map of the location of all utility routings and cut offs including water, gas, sewer, electrical, telephone and TV
  • Develops and executes a security plan for each property with each Community Manager - emergency preparedness, safety rules and work principles and authority and accountability
  • Adheres to MidPen's business ethics, identifies and resolves site security issues
  • Conducts required monthly safety meetings and documents attendance in accordance with OSHSA and MidPen's policies
  • Assures Community Managers are reporting incidents and accidents within 24 hours to Human Resources with appropriate documentation
  • Assures site staff follows all procedures in the safety manual and goals and objectives are met
  • Ensures each property has established, executes and continues to monitor a resident retention plan, including orientation of new residents to building site, policies and procedures
  • Ensures tenant complaints are handled diplomatically with timely resolution
  • Ensures evictions are processed in compliance with regulatory guidelines, court orders and in adherence to MidPen policy guidelines
  • Supports Community Manager enforces resident lease and house rules, as needed
  • Monitors the resident retention rate at each property
  • Hires, trains and coaches Community Managers to achieve higher performance
  • Conducts annual performance review and monitors staff performance; mentors and supports staff career development plans
  • Plans, organizes, leads and directs Community Managers
  • Ensures understanding of new policies and procedures information
  • Supports MidPen's problem solving policy and process for resolving employee issues and works closely with Property Managers, Executive Team and Human Resources, as needed
  • Develops and executes marketing plan in liaison with Development team
  • Ensures units are advertised in accordance with approved marketing plan
  • Ensures site software is used to enter all relevant transactions in a timely manner and required documentation is obtained and complete certifications
  • Ensures waiting list guidelines are adhered to and screen applicants accordingly
  • Perform other duties as required

    • QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required.

    Education and Experience

  • Associate degree and three years of multi-family residential management experience with a Bachelor's degree and five or more years of relevant experience or an equivalent combination of education and experience
  • Tax Credit Specialist and Certified Occupancy Specialist certification is required
  • Must have four (4) or more years of multi-family property management experience and a minimum of two years of affordable housing experience
  • Must have at least four years of supervisory experience
  • Must have Permanent Supportive Housing experience

    • Knowledge, Skills, and Abilities

  • Proficient using Microsoft Word, Excel, Outlook and property management software such as MRI, Yardi, RealPage or Boston Post
  • Knowledge and understanding of basic accounting skills
  • Working knowledge of required building maintenance
  • Ability to perform business math calculations
  • Ability to think strategically and tactically
  • Strong employee coaching and mentoring skills
  • Excellent written and verbal communication skills
  • Read, analyze and interpret financial reports and legal documents
  • Respond to common inquiries or complaints from regulatory agencies or members of the business community. Effectively present information to management and public groups
  • Analyze complex situations while making sound decisions and balancing competing priorities under a deadline
  • Take proactive measures to prevent problems from occurring or re-emergin
  • Possess a strong attention to detail
  • Must possess a valid California Driver's License, auto insurance, and reliable transportation
  • Commitment to the Mission and Values of MidPen Services and MidPen Housing

    • Physical Requirements

  • Constantly perform desk-based computer tasks, frequently sitting
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds
  • Rarely twist/bend/stoop/squat, kneel/crawl

    • Working Conditions

  • Ability to travel between properties

    • This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

    EQUAL OPPORTUNITY EMPLOYER

    MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. MidPen believes that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

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