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    Executive Administrative Assistant to CEO - Knoxville, United States - Siemens Corporation

    Siemens Corporation
    Siemens Corporation Knoxville, United States

    3 weeks ago

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    Description
    Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

    Our inspiring and caring environment forms a global community that celebrates diversity and individuality.

    We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

    PETNET Solutions Inc, A Siemens Healthineers Company, reliably delivers PET radiopharmaceuticals via the largest network of cyclotron-equipped radiopharmacies globally.

    Supported by experts averaging more than 20 years of industry experience, PETNET customers unlock access to a wide array of tracers, customized data analytics, and educational resources to drive growth.


    The Executive Administrative Assistant is a highly visible position responsible for supporting the CEO and CFO of PETNET Solutions, Inc.

    Duties will primarily include calendar management, travel, expense management, presentation creation support and other duties as needed.

    This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups.

    This role will predominantly work in-office located in our Knoxville, Tennessee, which is located in the Eastern Time Zone. Additionally, there may be limited travel requirements to business-related conferences 1-2 times per year.


    Your role:

    • You will provide high-level executive administrative support.
    • You will be responsible for producing, proofing, and editing complex correspondence.
    • You will compile and analyze complex information for inclusion in reports and preparing presentations.
    • You will process highly confidential and critical information.
    • You will be responsible for maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.
    • You will be responsible for processing forms, making copies, preparing faxes, and maintaining and ordering office supplies.
    • You will provide assistance with departmental budget tracking and resolving discrepancies through research and investigation. May assist with specialized departmental tasks.
    • You will act as a point of contact for facilities and IT helpdesk issues.
    • You will process expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.
    • You will maintain calendars, set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages.
    • You will organize meetings, reserve conference rooms and equipment, and coordinating catering service.
    • You will act as an information resource on organization policies and procedures.
    • You will coordinate special projects and department activities.
    • You will assist with timecard support as needed.
    • You will complete contract and PMD signoffs after email approvals.
    • You will assist with customer visits at the corporate office and coordinate pharmacy tours coordination with the Operations Dept.
    • You will maintain email distribution lists for the PETNET organization.
    • You will assist Contract Manufacturing Organization (CMO) partner meetings.

    Required Skills, Education and Experience for this position:

    • Previous executive administrative assistant experience, 7+ years.
    • Ability to thrive in a fast paced, changing environment with multiple priorities.
    • Senior knowledge in Microsoft Office programs, calendar management of expense reporting.
    • Highly organized and detail oriented with ability to interface with personnel at all levels.
    • Ability to perform with only general instruction on new assignments and with minimal direction.
    • HS diploma or equivalent required, 1-2 years of vocation/technical training or an Associate's degree required. Bachelor's degree preferred.
    To find out more about the specific business, please have a look at PETNET Solutions, Inc.


    Who we are:
    We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries.

    As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing.

    Our portfolio is crucial for clinical decision-making and treatment pathways.


    How we work:


    When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas.

    We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose:
    to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

    Check our Careers Site at https:
    //jobs.siemens-Beware of Job Scams


    Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees.

    These scammers may attempt to collect your confidential personal or financial information.

    If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site.

    "Successful candidate must be able to work with controlled technology in accordance with US export control law." "It is Siemens Healthineers' policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations."

    As an equal opportunity employer, we welcome applications from individuals with disabilities.

    Equal Employment Opportunity Statement

    Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace.

    All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

    Reasonable Accommodations


    If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accomodation for disablity form If you're unable to complete the form, you can reach out to our AskHR team for support at Please note our AskHR representatives do not have visibility of application or interview status.

    EEO is the Law

    Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

    Pay Transparency Non-Discrimination Provision

    Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

    California Privacy Notice

    California residents have the right to receive additional notices about their personal information. To learn more, click here.
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