Sr. Project Manager - White Plains, United States - White Plains Hospital

Description

White Plains Hospital Job Description

Title:

Senior Project Manager

Job Code:

100368

Department/Location:

Planning, Project Management & Real Estate

FLSA Status:

Exempt

Reports to:

Associate VP, Planning, Project Management & Real Estate

Position Summary:

Reporting to the Associate VP of Construction within the Department of Planning, Project Management & Real Estate, the Senior Project Manager is responsible for the overall execution of design and construction projects which includes renovations, additions, and new construction in the healthcare environment.

Essential Functions and Responsibilities Includes the Following:

Functions

1. Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
2. Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within their department and hospital wide.
3. Responsible manager to the OPM for the development and execution of all assigned project execution including the development, approval, and execution of proposed project management plans.
4. Supports hospital initiatives and projects and functions as a positive change agent.
5. Attends meetings as scheduled/required and communicates hospital policies, performance improvement initiatives and all other required information to their staff.
6. Participates in committees, task forces, projects, etc. as required.
7. Promotes a positive and professional image and is a role model, coach, mentor and resource for staff and peers.
8. Assures the delivery of quality department /clinical services in accordance with established hospital and regulatory/accreditation agency standards.
9. Assures compliance with hospital and Human Resources policies and procedures
10. As required, participates in the Performance Improvement Program as defined by the organization.
11. Assures the provision of a safe employee/patient environment.
12. Maintains knowledge related to the operations of their department.
13. Demonstrates positive customer service and fosters positive employee relations.

Responsibilities

1. Develops, in collaboration with end users and department leadership, projects goals and success criteria
2. Establishes rapport and relationships with end users as the primary contact throughout the design and construction of each assigned project
3. Creates accountability for all project team members, whether contract vendors or Hospital staff, to financial, schedule, and quality requirements
4. Participates and develops all project budgets, schedules, and logistics plans in conjunction with the portfolio of Project Management and its responsibilities.
5. Manages all aspects of Healthcare construction projects in compliance with the WPH process including regulatory submissions, budgets, schedules, the design process, construction process, quality control, and adherence to project specifications and drawings.
6. Develops and submits capital budgets and reports variances as required
7. Manages the purchasing process including development of RFP/RFQ documents for; design services, construction services, materials purchasing and other services
8. Reviews and approves all project invoices
9. Maintains, or causes to be maintained, project records including design drawings, submittals, as built, correspondence, regulatory submissions, financial statements, and all other project information.
10. Assures compliance with Federal, State, and Local regulations and accreditation standards. Including: The Joint Commission (or other similar authority), New York State Building and Health Departments, City of White Plains Building and Public Safety Departments, United States Department of Housing and Urban Development, National Fire Protection Association standards, AIA Guidelines for the Design & Construction of Healthcare Facilities, and others as required by individual projects.
11. Develops end user programs by directly overseeing design meetings with facility employees and design consultants.
12. Develops project equipment lists and requirements by directly overseeing design meetings with facility employees and design consultants. Including Department Managers, Biomedical Engineering, Telecommunications, Information Technologies, Building Services, and Plant operations.
13. Develops project budgets to be presented to Facility administration and regulatory agencies and used for overall project design parameters.
14. Develops regulatory review packages. Including submissions to New York State Health Department, City of White Plains Building Department, United States Department of Housing and Urban Development, and others project depending.
15. Provides direct supervision of design consultants as required by ongoing projects. Including review of design documents for compliance with end user programs, facility standards and needs, regulatory agency requirements and codes.
16. Provides direct supervision of contractors working on facility grounds including scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance.
17. Work with the facility staff on facility construction projects. Including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance.
18. Responsible for the oversight of project completion and occupancy with emphasis on construction closeout, commissioning of mechanical equipment and systems, scheduling of equipment deliveries and startups, coordinating and working with all regulatory agencies, development and implementation of staff orientation and education and financial closet out.
19. Submits all other work reports as required/requested by the Division Administrator.
20. Assures completion of staff orientation, annual and ongoing competency, and education requirements.
21. Attends and participates in educational programs or activities to maintain current level of knowledge or expertise to manage direct reports.
22. Participates in and assures staff involvement in ongoing Performance Improvement initiative as required. Submits reports as required.
23. Utilizes multiple methodologies to ensure effective communication of information.
24. Adheres to safety standards for employees and patients.
25. Participates in committees, task forces, projects, etc. as required.
26. May provide direct supervision of department staff including scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance.

General:

1. Submits all other work reports as required/requested by supervisor
2. Performs all other related duties as assigned
3. Ability to make presentations to Hospital leadership and regulatory commissions

Education & Experience Requirements:

• Bachelor's degree in engineering or architecture or equivalent industry experience required
• 7 to 10 years of project management experience required - principally in the Healthcare market sector, including experience in major addition, renovations and ground up construction
• Excellent verbal and written skills.
• Excellent technical, conceptual, and financial skills.
• Ability to motivate team efforts to accomplish goals.
• Experience in computer software including Microsoft Word and Excel (required); Microsoft Access, MS Project, Auto CADD, Revit (preferred)

Core Competencies:

• Demonstrates ability to establish two-way communication by clearly defining expectations, communicating utilizing a variety of methods, actively listening to ideas and concerns, and responding in an appropriate manner.
• Demonstrates ability to delegate responsibilities appropriately.
• Demonstrates ability to retain composure under stress.
• Highly organized with strong analytical skills
• Strong interpersonal skills including the ability to work/interact effectively with executive-level leaders both internally and externally
• Strong working knowledge of all construction documents

Physical/Mental Demands/Requirements & Work Environment:

• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital's SDS (Safety Data Sheet) database and may be accessed through the hospital's Intranet site (Employee Tools/SDS Access). A copy of the SDS database can also be found at the hospital switchboard, saved on a disc.

Primary Population Served

Check appropriate box(s) below:

•Neonatal (birth - 28 days)

•Patients with exceptional communication needs

•Infant (29 days - less than 1 year)

•Patients with developmental delays

•Pediatric years)

•Patients at end of life

•Adolescent years)

•Patients under isolation precautions

•Adult years)

•Patients with cultural needs

•Geriatric (> 65 years)

•All populations

•Bariatric Patients with weight related comorbidities

•Non-patient care population

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.