- Delivers impeccable customer service as the initial point of contact for the office. Greet and direct visitors, guests, and fellow employees in a professional and friendly manner.
- Function as corporate receptionist by providing coverage for the reception desk and ensuring efficient operation of the reception area responsibilities and processes.
- Provide administrative support for all departments throughout the company as requested.
- Ensure that the reception area, meeting rooms and kitchens are always neat, clean, and well-stocked with supplies.
- Order and purchase office and kitchen supplies within established guidelines.
- Monitor and maintain the central office supply room to ensure it is well-stocked, neat and organized.
- Create and/or maintain data in MS Office programs, to include Excel spreadsheets, and various third-party and company-proprietary systems.
- Assist with set-up, clean-up and coordinating internal and external company events.
- Direct inquiries and telephone calls to the appropriate departments or staff members.
- Issue and administers visitor and consultant badges.
- Responsible for issuing office badges to new & current employees, coordinating access with IT.
- Maintain corporate security sign-in and sign-out logs.
- Accept and log in incoming and outgoing mail, parcels, and packages.
- Assist with Travel Expenses for management and team
- Reconciling travel expenses at the end of the month.
- And other duties as assigned.
- Minimum two-years (2) relevant experience in an office setting as a receptionist or Administrative Assistant
- Exceptional customer service skills
- Experience with data entry
- Proficiency in MS Office (e.g., Excel, Word and PowerPoint), and ability to learn and use new computer applications.
- Strong oral and written communication skills and great phone dialogue. Strong conversation ability and good listener.
- Ability to handle multiple projects simultaneously while prioritizing along strict timelines.
- An Associates Degree or higher
- Demonstrates professionalism internally and externally and maintain positive working relationships.
- Uses good judgment, makes sound recommendations and decisions.
- Work collaboratively, assist team, encourage mutual accountability.
- Exudes self-motivation; pursue goals persistently despite obstacles.
- Seeks to advance personal skills, performance, and abilities.
- Utilizes time and resources effectively.
- Exhibit excellent communication and interpersonal skills.
- Display outstanding organizational and coordination abilities.
- Self-starter who is results-oriented, resourceful, analytical, innovative, intellectually curious and who takes initiative and risks.
- Paid training, fun, talented and driven teammates
- Knowledgeable, encouraging, and present leadership
- A diverse and community-minded organization
- Career growth and learning opportunities for aspiring minds.
- Standing/Walking/Mobility: Must have mobility to attend meetings with other managers and employees.
- Climbing/Stooping/Kneeling: 0% - 10% of the time.
- Lifting/Pulling/Pushing: 0% - 10% of the time.
- Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time.
- Sitting: Sitting for prolonged and extended periods of time.
- A Favorable credit check for all cleared positions
- Must be a U.S. Citizen
- Successfully passing a background investigation
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Corporate Receptionist/Administrative Assistant - Doral, United States - KACE
Description
TITLE: CORPORATE RECEPTIONIST/ADMINISTRATIVE ASSISTANTLOCATION: DORAL, FLORIDA - ONSITE
What You will Get to Do
The receptionist provides administrative support to all departments throughout the company, provides full coverage for the reception desk during the company hours of operation and administers policies and procedures based on established guidelines.
Key functions you will perform
KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.
Corporate Receptionist/Administrative Assistant professionals in Doral
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Stephany Diaz
Logistics Executive
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Hugo Rodriguez
Finance & Accounting Executive