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Executive Assistant Investment Banking Division - Dallas, United States - ASCEND HIRE INC
Description
Job Description
Job DescriptionOur client a Global Investment Banking firm is seeking an Executive Assistant supporting Managing Directors and a team of bankers.
Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
Prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinate frequent travel arrangements - both international and domestic, prepare, reconcile and track expense reports through Oracle (T&E system), Organize and secure highly confidential company and employee information
Assist in ad-hoc reports special projects as needed
Serve as back-up support for other managers/bankers and administrative staff when required
Maintain and order supplies, paper and binding supplies,
Non-Technical Skills
5+ prior experience in administrative position, IBD experience mus bet out of Investment Banking
College degree preferred
Expert in multi-tasking, organizing and prioritizing a must
Strong written and verbal communication skills
Detail oriented with ability to work independently and prioritize workload
Demonstrates a high level of integrity and professionalism
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
Handle incoming calls, respond to inquiries and clarify company policies and procedures
Maintain frequently changing calendars through Outlook Qualifications
Technical Skills
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems (Oracle - Travel & Expense, Reporting System)
Immediate Hire
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