- Facilitate document creation (weld procedures, ITP, etc.) required for approval
- Update build sheet and order verification (OV) document, as needed, for the duration of the order
- Advise production control to create job in firm status so the job shows up on reports
- Advise production control if any stock material items identified during bid phase need to be allocated to the job
- Review customer orders entered into the system for accuracy prior to release to the project team
- Maintain metric on engineering/drawing turn-around times (track start/end, etc.)
- Maintain engineering schedule (release, GAs received, GAs sent to customer, customer approved, production drawing released, etc.)
- Submit GA drawings to customer for approval
- Follow up with customer during approval phase to maintain schedule
- Upon receipt of approved drawings, release to Engineering to create production drawings
- Release production drawings to production control once Engineering completes them
- Ensure part numbers in Syteline on customer order match drawing, as needed
- Release job order to the project execution team
- Provide bill of material (BOM) to the purchasing team
- Answer questions from buyers regarding whether a specification required
- Maintain procurement tracking spreadsheet for purchase orders
- Assist project manager in make/buy decisions needed to create outsourced item purchase orders
- Follow-up with purchasing regarding status of purchase orders (i.e. POs to be placed, past due POs, etc.)
- Maintain due dates on customer order lines in the ERP system (Syteline)
- Facilitate sending equipment to paint
- Facilitate equipment testing
- Liaise with necessary departments regarding issues and any necessary re-work
- Fields customer questions regarding quality (documentation, procedures, etc.)
- Tracks down documentation required to be submitted (weld procedures, NDE procedures, etc.)
- Facilitates material testing above and beyond normal (i.e. HIC)
- Handles issues that come up during third party inspections
- Coordinate in-process inspection witness/hold points with the quality department
- Facilitate engineering evaluation of requested change if required
- Prepare change order document to be sent to the customer
- Facilitate customer approval of change order
- Update project order documentation maintained by PM as needed after change order is approved (OV, Sales Force Order, Syteline Customer Order Lines)
- Facilitate updates to remaining project order documentation as applicable (i.e. job order lines, ITP, GA/production drawings)
- Notify accounting of change order to trigger invoicing as needed
- Ensure ship to address is correct in system
- Schedule shipment with customer (FA)
- Work with customer's logistics group for larger shipments handled by customer
- Ensure all documentation is secured for international shipments
- Provide customer requested shipment particulars (weights, dims, etc.)
- Field customer questions and requests after shipment
- Trigger/notify Accounting on milestone invoicing timing
- Maintain milestone invoice schedule for applicable orders
- Coordinate with internal groups for back-up documentation required for invoicing milestones
- Administrative and clerical duties as needed by manager.
- Communicate project status to the customer as required
- Assist project manager with project related communications to customers as necessary.
- Request and submit approval documentation to customer prior to production and communicate customer comments to the applicable project team members
- Create and maintain required internal tracking schedules using appropriate tools and methods.
- Monitor critical path components and subcontract processes within the project schedule. Escalate items to management as necessary.
- Assist the project manager in developing project schedules as required
- Generate and maintain a list of open actions from each production / status meeting and distribute to the project team.
- Follow-up on open actions directly with team members. Escalate items to management as necessary.
- Create project status reports for management and project stakeholders
- Prepare project meeting materials
- Communicate project status to project stakeholders using appropriate tools
- 3-years of prior experience in similar job
- Able to sit and type for long periods of time
- College Degree or equivalent experience in the Oil and Gas industry
- Prior experience with a pipeline products manufacturing environment is a plus
- Ability to Multi-task
- Oral Communication Skills
- Written Communication Skills
- Interpersonal Communication Skills
- Customer Service
- Time Management
- Professionalism
- Microsoft Excel
-
Project Coordinator
14 hours ago
PBK Architects Houston, United StatesThe Project Coordinator is a creative, self-motivated team player who is detail oriented, possesses strong communication and problem-solving skills, and who enjoys working in a fast-paced, deadline-oriented environment. The Project Coordinator requires excellent organizational sk ...
-
Project Coordinator
4 days ago
Ezee Fiber Houston, United States**Project Coordinator** · EZEE Fiber is seeking a **Project Coordinator** with relevant fiber optic construction, networking, and project management experience. You will assist the EZEE Fiber Project Management team with tracking, reporting, and key metrics to deliver 100's of co ...
-
Project Coordinator
4 days ago
Headworks, Inc. Houston, United States**Position Summary** · The Project Coordinator offers assistance to the Aftermarket department throughout the sales, launch, implementation, and conclusion of projects. The Project Coordinator collaborates both autonomously and with a small team to guarantee the efficient and tim ...
-
Project Coordinator
4 days ago
Workrise Houston, United States**Role**:Project Coordinator · **Our Vision**: Workrise is where the best workers power the world's most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard ...
-
Project Coordinator
4 days ago
Odyssey Information Services (Houston) Houston, United States**NO 3RD PARTIES... WE CAN NOT WORK WITH 3RD PARTIES....W2 ONLY** · A client in downtown Houston is seeking a Project Coordinator II · - **Knowledge of Project Management, Artificial Lift, and Upstream Equipment is a must.**_ · **MUST LIVE IN HOUSTON, TEXAS** · This is a 12-month ...
-
Project Coordinator
4 days ago
Space City Construction, Inc Houston, United StatesImportant Note: · **Job Description**: · - Order placement, pricing information · - Provide General Contractor, Owners with submittals, product data and spec sheets · - Conduct site safety visits · - Conduct site inspections to ensure compliance with design specifications and con ...
-
Project Coordinator
14 hours ago
Danos Houston, United States**Job Title**:Project Coordinator · **Schedule**:9/80 · **Location**:Houston, TX · **Pay**:DOE · - Safety Awareness · - Work Ethic · - Technical Skill · - Customer Focus · - Open Communication · - Implementing Vision and Values **_. _** · **_Our purpose, values and high-performan ...
-
Project Coordinator
14 hours ago
Crown Castle USA Inc. Houston, United States**Position Title**: Project Coordinator (S2) · **Company Summary** · Crown Castle is the nation's largest provider of shared communications infrastructure: towers, small cells and fiber. It all works together to meet unprecedented demand—connecting people and communities and tran ...
-
Project Coordinator
1 day ago
My Flooring Texas, LLC Houston, United States**Summary** · We believe people are our most important asset. We want people on our team who want to be a positive contributor to the overall success of the team. At MFA, you will get the tools and training you need to succeed, and we are proud to deliver the benefits and rewards ...
-
Project Coordinator
4 days ago
Encore Global Houston, United StatesPosition Overview · The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore's Production Process and Technical Standard ...
-
Project Coordinator
1 week ago
South Central Electric LLC Houston, United StatesJob Purpose: · Manage and supervise multi-family construction administrative operations by preparing and completing projects through miscellaneous documentation. · **Duties**: · - Create workflow documents with all construction materials to aide in the smooth transition of projec ...
-
Project Coordinator
14 hours ago
Danos Houston, United States**Job Title**: Project Coordinator · **Schedule**: 9/80 · **Location**: Houston, TX · **Pay**: DOE · - Safety Awareness · - Work Ethic · - Technical Skill · - Customer Focus · - Open Communication · - Implementing Vision and Values_**.**_ · - **Our purpose, values and high-perfor ...
-
Project Coordinator
4 days ago
Intertek The Woodlands, United StatesCome grow your career with Intertek · Intertek is looking for a dynamic **Project Coordinator (Hybrid) **to join our Technical Inspection Services (TIS) team based in our office in The Woodlands, TX. This position works a hybrid role, working on a rotation in the office and from ...
-
Project Coordinator
1 day ago
HCSC Houston, United StatesAt HCSC, we consider our employees the cornerstone of our business and the foundation to our success. We enable employees to craft their career with curated development plans that set their learning path to a rewarding and fulfilling career. · Come join us and be part of a purpos ...
-
Upstream Project Coordinator
5 days ago
PPI Quality & Engineering Houston, United States**Roles & Responsibilities** · - The primary point of contact for the Customer interface · - Ensure the accuracy of and provide all requested deliverables to the Customer at their respective frequencies · - Ensure the operations schedule is accurate and current · - Ensure that QC ...
-
Construction Project Coordinator
5 days ago
Roomi Group Corporation Houston, United StatesWe are seeking a highly skilled and motivated Construction Project Coordinator to join our dynamic team. As a Construction Project Coordinator, you will play a crucial role in the successful execution of construction projects from start to finish. Your strong communication skills ...
-
Inside Sales/project Coordinator
1 day ago
The Reynolds Company Houston, United StatesJoin the premier distributor of Pipe, Valves, Fittings, Instrumentation, Controls and Measurement equipment for the Upstream, Midstream and Downstream Markets in Texas, New Mexico, and Colorado and become an employee owner through our Employee Stock Ownership Plan (ESOP). As an e ...
-
Project Management Coordinator Ii
4 days ago
WCL Group Houston, United States**CLIENT HIGHLIGHT** · The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest comp ...
-
Career Services Project Coordinator
14 hours ago
University of St. Thomas Houston, United States**Career Services Project Coordinator** · **Career Services Center · Career Services Project Coordinator is a critical position in the Career Services Center and will spearhead the activities and administration of the career center, beginning with being the first point of contact ...
-
Project Safety Coordinator Needed
6 days ago
Code Red Safety Houston, United States6** **years of the past recent 7 years of work history must have been dedicated solely to building construction safety. · - Must have a valid OSHA 500 or 502 Train the Trainer in Occupational Safety and Health for Construction Industry · - Must have a valid FA/CPR Card · - Must h ...
Senior Project Coordinator - Houston, United States - WeldFit
Description
The Senior Project Coordinator will track and distribute key information needed to execute projects effectively and efficiently. The successful candidate will support the project manager by overseeing administrative tasks, communicating with project stakeholders, and ensuring resource availability. The person in this role will collaborate with customers, suppliers, and internal teams to deliver expected results.
Duties/Expectations:
Order Receipt
Engineering Phase
Production Control
Procurement Phase
Manufacturing Phase
Quality
Change Orders
Pre and Post Shipment
Accounting
Project Communication and Administration
Experience Levels:
Physical Requirements:
Education/Experience Requirements:
Required Skills: