Senior Grant Compliance Manager - Denver, United States - State of Colorado

Description

Salary:
$80, $98,000.00 Annually


Location :
Denver, CO


Job Type:
Full Time


Job Number:
EDA-SrGrCompMgr-05/16/24


Department:
Office of Economic Development and International Trade

Opening Date:

05/16/2024

Closing Date:

6/3/2024 11:59 PM Mountain


FLSA:
Determined by Position

Primary Physical Work Address:

1600 Broadway, Suite 2500, Denver CO 80222


FLSA Status:
Exempt; position is not eligible for overtime compensation.


Department Contact Information:

Type of Announcement:
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.


How To Apply:

Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions.

Failure to submit a complete and timely application may result in the rejection of your application.

Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department Information

The Office of Economic Development and International Trade ("OEDIT") was created to foster a positive business climate that encourages quality economic development through the support of local and regional economic development activities in the State of Colorado.

A comprehensive slate of programs within OEDIT's divisions works together to offer economic development services for all Colorado businesses - new and expanding, traditional and emerging, small and large - including retention programs to ensure the continued competitiveness of Colorado's economic base, and job training to keep Colorado's workforce the best in the nation.

Description of Job


NOTE:

The position offers full-time term-limited employment as an exempt, at-will State of Colorado Employee with an anticipated duration through December 2026, with the possibility of extension based on available funding.

The following provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee's direct supervisor.

OEDIT is in the process of developing a consistent grants and compliance culture. The OEDIT Senior Grant Compliance Manager would lead creation, implementation, and management of an agency-wide grants process. This role will assist with both pre- and post-award grant management as well as external-facing grant programs.

The Senior Grant Compliance Manager will be responsible for embedding robust compliance and monitoring processes throughout OEDIT's grant portfolio with a particular focus on federal American Rescue Plan Act (ARPA) and State Small Business Credit Initiative (SSBCI) funds, ensuring programs comply with relevant federal and state regulations, and managing third-party compliance monitoring efforts.

The role reports to the Operations Director.


Duties and Responsibilities:
OEDIT Grant Program Development & Management
Create OEDIT agency-wide grant strategy, procedure, and process documents (i.e. grantee facing materials, rubrics, budget templates, report templates)

Facilitate and create technical assistance materials for multiple external stakeholders (grant applicants, and grant recipients)

Maintain a database of all OEDIT's grant programs

Review pre-RFP documentation to ensure new grant programs are following agency procedures and have rubrics

Create and administer intake process for awarded grant funds in collaboration with OEDIT Accounting & Budget teams

Assist with award management, allowable cost reconciliation, compliance, budgeting, reporting, and closeout of externally funded projects

Management of grant appeals process and remedies

Conduct financial reviews, desk audits, and site visits as necessary for each program

Develop resolutions related to findings or concerns identified within programs or grantee organizations

Facilitate an office-wide grants managers group which provides ongoing training to grant managers and provides a forum for financial and program grant managers to share and collaborate on best practices in grant management

OEDIT Federal Funds Management

State and Fiscal Recovery Funds (SLFRF) Management
Serve as a subject matter expert on the requirements of:
American Rescue Plan Act (ARPA)

US Treasury Coronavirus State and Local Fiscal Recovery Fund Final Rule (SLFRF)

Title 2, Part 200 of the Code of Federal Regulations (2 CFR Part 200)

Establish and maintain effective compliance monitoring of active projects across the project lifecycle, embedding compliance processes in program selection, design, implementation, and evaluation

Provide technical assistance and support across OEDIT divisions and to external sub-recipients in understanding and complying with the federal funding requirements including analyzing programs utilizing multiple funding sources to inform a duplication of benefits procedure

Assist the Accounting and Budget teams in preparing U.S. Treasury regulatory reporting and ensure submission deadlines are met

Work closely with OEDIT program and accounting staff and the Governor's Office in the close-out of SLFRF programs
State Small Business Credit Initiative (SSBCI)

Partner with OEDIT's Venture Capital Authority (VCA) and Colorado Housing and Finance Authority (CHFA) to ensure federal and state compliance with the implementation of the State Small Business Credit Initiative (SSBCI) program.

Participate in SSBCI meetings with OEDIT, VCA, and CHFA staff

Analyze and audit data from OEDIT's SSBCI-funded programs in compliance with SSBCI requirements

Observe the specific internal controls and policies for the VCA and CHFA programs and ensure these controls and policies are incorporated into their work any regular reports required by SSBCI

Prepare memos and policies for use of SSBCI funds

Provide guidance to OEDIT program staff on implementing compliance programs

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

REQUIRED KNOWLEDGE, SKILLS &


ABILITIES:

Experience should demonstrate expertise in the following areas:
BA/BS in Economics, Business, Public Administration, Political Science, Finance, or similar degree or other BA/BS with equivalent work experience.

Degree substitution - professional level experience in Economics, Business, Public Administration, Political Science, Finance will substitute a bachelor's degree on a year-for-year basis.

At least five years of relevant grant management, project management, public program support, and/or fiscal management experience.

Prior experience with federal and state grant management, sub-recipient fiscal monitoring, and compliance.

Experience with managing, monitoring, and reporting requirements for a grant program in compliance with State and/or federal regulations, program policies, and internal controls.

Financial and business analysis skills.

Strong Microsoft Office and Google Suite skills are required. Ability to quickly adapt to and work with Salesforce and other grant/funding management tools.

Highly ethical and focused on achieving fair and transparent process execution in the face of potential public pressure and scrutiny.

Ability to understand, design, and manage complex process flows and continually streamline and refine business requirements and workflows.

Strong collaborator who builds relationships and partnerships.

Ability to work with a wide variety of people while exercising confidentiality and discretion as appropriate.

Highly developed oral and written communication skills that include the demonstrated ability to communicate in a clear, concise manner.
Conditions of Employment

Applicants must pass a thorough background check prior to employment.

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position.

Supplemental Information


Salary Range:
$80,000 - $98,000 Annually

This position is considered non-classified, which means the position is not part of the Colorado State Personnel System.

Therefore, the individual appointed to this position is considered at-will, and is not covered by the State Personnel Rules or the State Classification System.

However, this position does come with the same benefits (retirement, insurance, etc.) as every other State employee, and with the same opportunities, pride and passion that comes with working for the great State of Colorado.

Even though employment is at-will, non-classified positions have protections against discrimination and retaliation in state and federal employment laws.

"At-will" employment means that either the employee or the State may terminate the employment relationship at any time for any reason or no reason, with or without notice or cause, as long as no federal or state law is violated.

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act.

The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work.

While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

Benefits

The State of Colorado/Office of the Governor offers generous benefits to full-time employees including:

Annual leave accrued at 13.33 hours per month

Sick leave accrued at 6.66 hours a month

11 paid holidays per year

Medical plans - choice of Cigna or Kaiser; several plan options (including High Deductible Health Plan with HSA); most plans offered with significant state contribution towards premium

Dental and vision plans

Flexible spending accounts

State-paid life insurance policy of $50,000

Choice of 2 retirement plans (defined contribution or defined benefit) with generous state contribution

Optional 401(k) and 457 plans for additional retirement savings

State-paid short-term disability coverage

Additional optional life and disability plans

Access to the Colorado State Employee Assistance Program

Membership opportunity with the Credit Union of Colorado

RTD (transit) EcoPass

Training and professional development

To learn more about State of Colorado benefits, please visit:

Equity, Diversity and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

To learn more about the "State of Colorado For All", visit our Equity, Diversity, and Inclusion website.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator, the Director of Human Resources:


Application

Your application must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

Due to the large volume of resumes we receive, we do not acknowledge receipt of each application and are unable to give status updates.

If a strong match is found between your qualifications and the requirements of the position, a member of the recruiting staff will contact you to further discuss the career opportunity.

Please note that each agency's contact information is different; therefore, we encourage all applicants to

view the full, official job announcement

which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

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