Office Assistant - Nashville, United States - PrideStaff

PrideStaff Nashville, United States

1 week ago

Description

Job Description
Looking for a versatile Office Assistant to join our team in the Nashville area, contributing to a welcoming and inclusive workplace environment. This hands-on role encompasses a diverse range of responsibilities aimed at ensuring the smooth operation of our office and providing exceptional hospitality services to our visitors and employees.
Key Responsibilities

Reception & guest services
- Efficiently manning the reception desk, serving as the first point of contact for visitors and callers.
- Warmly welcoming and assisting visitors, ensuring their experience aligns with our standards.
- Managing visitor sign-in procedures, adhering to security protocols while maintaining a friendly atmosphere.
- Handling incoming mail and deliveries promptly and accurately.
- Managing the main phone line with a high level of professionalism, ensuring all calls are handled with care and efficiency.
- Promptly addressing inquiries from clients and employees, fostering a culture of open communication and support.
- Providing hospitality services for client meetings, including refreshments, snacks, and catering.
- Maintaining the cleanliness and presentation of our workplace to create an environment that is inviting and accessible to all.
Conference room management
- Efficiently managing meeting room calendars and scheduling appointments with attention to detail and accuracy.
- Communicating with colleagues to confirm meeting details, address special requests, and coordinate logistics, including catering, audiovisual equipment setup, and room configuration.
- Maintaining organized records of meeting room bookings and client appointments.
Operations
- Collaborating with Head of Operations to address any reception or office-related issues or concerns.
- Opening and closing the office with attention to security and safety protocols.
- Proactively identifying and reporting any health, safety, or security concerns to Operations.
- Flexibly handling additional tasks as assigned by Operations & HR to support the overall functioning of the office.

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