- Abstract all new leases entering information into Yardi accounting system. Enter and manage lease notes, maintaining critical dates and follow up files. Follow up as required to ensure and property management and leasing are aware of any approaching option dates and action.
- Review and prepare for execution and distribution, leases and exhibits to proper parties.
- Create and maintain system of tracking expiration dates of leases. Tracking of all changes or adjustments necessary to lease documents received. (Amendments, Addendums, etc.)
- Serve as liaison between Landlord and Tenant with regard to each party's compliance with provisions of the lease.
- Work with property management to ensure certificates of insurance are current, exhibits are executed, security deposit/LOC and operating expense is correctly entered in Yardi.
- Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items. Perform lease file audits.
- Manage the commission calculation and payment process. Calculate all commissions in with the listing agreement or commission agreement. Process all invoices for upon obtaining the approval from Director.
- Oversee and track Tenant Improvement allowances and ensure that improvement is being properly and within lease guidelines.
- Maintain soft copy files for all floor plans, BOMA calculations and tenant as-builts as requested.
- Participate in the due diligence process as it relates to lease documents both for acquisitions and dispositions.
- Prepare and update option exposure information to maintain awareness when granting for new tenants.
- Assist in preparing and maintaining information for market surveys, occupancy reports/rent lease expiration reports, rollover reports, space availability reports, stacking plans and other reports as requested or necessary for the portfolio.
- Review rental increases and communicate or send any notices that need to be sent to tenants.
- Coordinate monthly AR meetings and work with property management to ensure rent and income are collected in a timely fashion and proper follow up is taken.
- Work with accounting to ensure other income (billboard, parking, storage, etc.) is collected in timely fashion and review lease for compliance.
- Work with property management to ensure preparation of delinquency notices and initiation appropriate action in the event of monetary default.
- Review the tenant move-ins and move-out procedures and ensure lease provisions are followed.
- Work with accounting and property management to audit operating expense billing both prepayments and reconciliation to ensure accuracy.
- Maintain hard copy and electronic Master Lease files.
- All other duties as assigned and associated with the day-to-day operation of a commercial estate portfolio
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Lease Administrator - Farmington Hills, United States - UHY LLP, Certified Public Accountants
Description
A great UHY client is seeking a Lease Administrator to join their team. The ideal candidate will have commercial real estate experience, paralegal type work experience (managing a number of corporate office locations i.e. leases, etc.) , and will be excited to add to the culture of the team.
The Lease Administrator role is an onsite position. This is a client direct hire position.
Lease Administrator Responsibilities:
UHY Advisors' Resource Solutions Group provides clients with accomplished professionals to support finance, accounting, internal audit and tax teams. Whether it is permanent placement, project work, loaned staff support or business process outsourcing–we are ready to meet your needs.
Our team has extensive experience with a wide range of clients from middle market, closely held organizations to large Fortune 500 companies. We focus on finance and accounting, internal audit, IT audit and tax. We offer direct, personal involvement from senior practitioners and strive to meet clients' needs rapidly.
