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    Executive Assistant to the CEO - Washington, United States - The Choice, Inc.

    The Choice, Inc.
    The Choice, Inc. Washington, United States

    2 weeks ago

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    Description

    The Choice is partnering with a prominent trade association in their search for an Executive Assistant to support their CEO. Their office is in downtown Washington DC, walking distance from the Foggy Bottom metro stop. It's a hybrid schedule, minimum of 3 days/week but we are looking for someone with flexibility to go in more often when needed.

    The ideal candidate will have:

    • 3-5 years of experience in scheduling, preferably supporting C-level executives or individuals of comparable high-profile status
    • A Bachelor's degree
    • Previous Capitol Hill scheduling experience is a plus

    Responsibilities:

    Calendar Management:

    • Efficiently manage the CEO's complex calendar, including scheduling appointments and coordinating various commitments

    Travel Arrangement:

    • Facilitate seamless domestic and international travel arrangements, covering flights, accommodations, and ground transportation
    • Ensure all travel itineraries and briefing documents meet the CEO's preferences and requirements, maintaining a high level of organization and attention to detail

    Expense Reports and Timesheets:

    • Handle expense reports and timesheets with accuracy and timeliness

    Communication:

    • Serve as the primary point of contact for both internal and external scheduling requests, maintaining clear and effective communication channels

    Document Management:

    • Manage documents efficiently, ensuring all materials are organized and easily accessible

    Meeting Support:

    • Provide comprehensive support for meetings, including logistical arrangements and preparation of necessary materials

    Project Management:

    • Assist with various projects as assigned, demonstrating strong organizational and multitasking abilities

    We are an equal opportunity employer

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