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Administrative Assistant- Lehigh Valley Meal Service Center - Allentown, United States - Whitsons Culinary Group
Description
Job Description
SUMMARY:
Provide all clerical service for School Nutrition Department
ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:
• Notify manager of any difficulties or issues with the staff and problem solve as they occur.
• Receive and handle all telephone calls, when possible resolve any calls and minor problems
dealing with food service operations and any parent concerns especially for the Nutri-Kids POS system questions.
• Maintain and prepare all attendance logs and process payroll weekly in ADP Rapid Pay System
• Oversee data entry in the computer system for lunch accounts including all POS systems and Dine Central Accounting Systems
• Reconcile the amount of cash collected each day and close out all registers in the POS systems daily at High School
• Prepare all Deposits for High School, catering, and vending. Verify deposit log so that there is a direct line of responsibility
• Maintain records for the school lunch program including daily meal counts and revenue, entering into the Dine Central Revenue System.
• Knowledge of POS Systems for all schools and ability to process all reports as needed and any training to staff as required or needed.
• Maintain and oversee Nutri-Kids POS system keeping in constant contact w/ all persons in charge at all schools.
• Process and mail (email) low balances reports accounts in Nutri-Kids POS system as needed. This includes parents and administration.
• Perform all functions for closing out each week and month, using Whitsons Standard closing checklist.
• Assist Manager with monthly inventory of all food, paper, cleaning and USDA commodity.
• Ability to understand and read menus for all schools.
• Place food and paper orders as needed or required as per ordering calendar
• Receive all calls from satellite schools for daily lunch counts and forward to cooking staff to process daily
• Check menus for all satellite schools and set up daily all food, paper, etc needed to be delivered each day with the lunch of the day.
• Complete printing of all marketing materials, daily signage, monthly promotions for each school building.
• Read, understand and implement all Whitsons Company policies effectively
• Help to train and cross train team members as needed. Work with Manager to conduct in –servicing classes for all team members on sanitation, safety, Haz-com and customer focus and all other trainings as needed.
• Assist Manager in completing on site cashier audits, safety audits, and Quality Assurance Audits for all schools.
• Complete all tasks assigned for Sales force as designated by Manager
• Perform the following functions in the Dine Central Menu Program
o Print and distribute all production order records for each school weekly
o Gather and enter all finished production records into Dine Central Daily
• Assist Manager in holding meeting with entire staff including tool box topics
• Assist Manager in managing the team members daily including coordinating and assigning of all substitute workers
• Attend all mandatory in-service programs
• Work as a positive, productive member of the food service team. Assume a leadership role in a supportive and positive manner
• Help create a harmonious working relationship w/staff including the Manager
• Create positive working relationship with client and administrative personnel
• Possess basic cooking skills
• Maintain confidentiality
• Assist where needed throughout the District, including substituting at schools if necessary
• Support the goals, objective and mission statement set forth by Whitsons
• Other duties as requested by the Manager.
Requirements
REQUIRED QUALIFICATIONS AND COMPETENCIES:
Education:
• High School Diploma or Associates Degree
Computer Skills:
• Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel, word)
Other Qualifications, Experience and Competencies:
• Business Acumen
• Good phone skills
• Ability to work successfully with others.
