- 1+ years of relevant administrative experience required
- Experience with calendar management, team events, travel arrangements, scheduling large meetings etc
- Excellent communication skills required
- Good interpersonal skills and the ability to work as part of a team
- High level of professionalism and discretion is critical
- Knowledge of and experience with working with MS Word, MS Excel and MS Powerpoint
- Scheduling Meetings
- Assisting in the booking of meeting rooms for management meetings or department events
- Calendar management for VP - R&D
- Placing purchase orders (POs) for R&D materials from vendors as directed by the engineering teams
- Working with the engineering teams to resolve purchasing queries with suppliers as they may arise
- Creating and maintaining minutes from R&D management meetings
- Expense reports for the R&D management team
- Agendas for internal/external visitors to the site
- Arrange travel for the R&D management team
- Support the compilation of management updates
- Scheduling and development of content for group all-employee meetings
- Coordinating with site facilities and IT departments to escalate and resolve issues affecting the R&D department as they arise
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Administrative Assistant II - St Paul, United States - Planet Pharma
Description
$25 - $30 hr - may have some slight flexibility
1 year extendable contract
Onsite - Mounds View, MN
Qualifications and Skills Required:
We seek an outgoing, positive individual to fulfill the role of Administrative Assistant/Office Coordinator. This role will work as part of the Research and Development (R&D) Department in supporting day to day administrative duties in the department. This is a great opportunity for someone to help support life changing work and be part of the R&D team
The individual sought will be responsible for performing general duties in support of the department. Duties will vary overt time but will include some or all of the following:
This role will be one which works under general supervision and will report to one of the R&D management team.
