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    Executive Assistant - St Paul, United States - CitiStaffing

    CitiStaffing
    CitiStaffing St Paul, United States

    3 weeks ago

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    Description

    Executive Assistant

    Prestigious global top rated Tech firm is looking to hire a remote executive assistant in the Saint Paul/Wisconsin area. This position is largely remote, but some in-office work will be required.

    Responsibilities Include:

    • Manage detailed calendars for both business and personal engagements
    • Schedule meetings with internal and external stakeholders and coordinate all aspects of said meetings.
    • Organize extensive Domestic and International travel, including Visas if required, ground transportation, hotel reservations, meals, etc.
    • Complete and track monthly expense reports for reimbursement
    • Manage all incoming communication by prioritizing messages and emails and ensure timely communication regarding time-sensitive and priority matters.
    • Act as a true gatekeeper for the Principal by prioritizing meetings and ensuring Principal's time is protected.
    • Coordinate and monitoring ad hoc projects and programs.

    Qualifications Include:

    • Bachelor's degree preferred
    • Advanced knowledge of Microsoft Office suite
    • Minimum of 5 years of Administrative experience
    • Must have experience dealing with trust and estate attorneys
    • Experience in managing multiple priorities, administrative coordination, and logistics
    • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
    • Strong written and verbal communication skills
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