- Provide administrative support at the executive level.
- Relieve executive of administrative detail.
- Manage executive(s) schedule / calendar.
- Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations.
- Communicate in person or via email with Board and / or committee members on behalf of the executive.
- Assure an efficiently operated, customer-focused administration department.
- May attend meetings and take minutes.
- May complete and process site license and survey applications.
- May maintain administrative or site policies and policy database.
- Provide clerical support at the executive level.
- Arrange and coordinate travel arrangements.
- Compose correspondence.
- Prepare reports.
- Conduct special projects utilizing a variety of software programs or packages.
- Manage and prioritize executive and department mail.
- Monitor and manage department supplies and equipment.
- May manage invoices and expense reports.
- May provide support for contracts work including record management.
- May be responsible for assigned projects including work direction to others and coordination of project timelines.
- May work with patients / families that call or arrive to see the executive.
- Act as intermediary or liaison for executive.
- May assist to assure that questions / concerns are seen through to resolution.
- May route questions / concerns to others.
- Other duties as assigned.
- Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
- Associate's or Vocational degree preferred
- 5 to 7 Years experience in administrative or executive support, and computer proficiency required
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Executive Assistant Senior - Coon Rapids, United States - Allina Health Systems
Description
Number of Job Openings Available:
1
Date Posted:
April 29, 2024
Department:
Administration
Shift:
Day (United States of America)
Shift Length:
8 hour shift
Hours Per Week:
40
Union Contract:
Non-Union
Weekend Rotation:
None
Job Summary:
Provide experienced administrative support at the Senior and Executive Vice President level. Duties are broad and varied, complex and confidential. Provide executive level clerical support and calendar management. Plan and coordinate meetings and conferences.
Key Position Details:
This position will support the hospital President, Vice President of Medical Affairs and Vice President of Patient Care.
Job Description:
Principle Responsibilities
Sedentary:
Lifting weight Up to 10 lbs. occasionally, negligible weight frequently
