- High School Graduate
- Friendly personality
- Computer experience, including word processing and use of spreadsheet programs
- Perform those clerical tasks which are required to support the work of the Assistant Superintendent for Support Services.
- Organize and maintain all files for the Assistant Superintendent for Support Services.
- Update the budget and reports for personnel services.
- Maintain Worker's Compensation File:
- Process all worker's compensation forms within the required timeframes.
- Monitor and inform insurance carrier of job-related absences.
- Maintain a file of, and check quarterly reports.
- Annually chart the locations and nature of job-related injuries.
- Maintain unemployment records
- Keep file of separated/terminated employees who file an unemployment claim.
- File a protest of the granting of separated employees benefits as directed by the Assistant Superintendent for Support Services.
- Notify Assistant Superintendent for Support Services of scheduled dates for referee's hearing.
- Handle telephone calls and schedule appointments for the Assistant Superintendent for Support Services
- Receive and review mail for the Assistant Superintendent for Support Services and route to appropriate Central Office personnel.
- Prepare requisitions for payment through MUNIS system for Assistant Superintendent for Support Services and the Personnel Department.
- Oversee the purchasing of office supplies for Assistant Superintendent for Support Services and the Personnel Department.
- Maintain fingerprint account, correspondence and coordinate with Kentucky State Police for the Personnel Department.
- Gather and distribute information/data to and from central office and schools including but not limited to:
- Additional Insured insurance certificates
- Facility Rentals
- MVR paperwork
- SBDM (annual verification spreadsheet to KDE)
- Sick Banks (certified and classified)
- Surplus spreadsheets
- In lieu of District Safety Director-Maintain accurate records as required by OSHA Recordkeeping and send annual reports. Coordinate required OSHA reports postings with central office and school.
- Coordinate updating and posting of annual notice of non-discrimination as directed by Director of Academic Support.
- Other duties as assigned by the Assistant Superintendent for Support Services.
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OCS - Administrative Assistant to the Assistant Superintendent for Support Services - Crestwood, United States - Oldham County Schools
Description
OLDHAM COUNTY BOARD OF EDUCATION
ADMINISTRATIVE REGULATION
JOB DESCRIPTION:
ADMINISTRATIVE ASSISTANT TO
ASSISTANT SUPERINTENDENT FOR SUPPORT SERVICES AR
MINIMUM QUALIFICATIONS:
REPORTS TO:
Assistant Superintendent for Support Services for Administrative Support Services
JOB GOAL:
Provide administrative services to the Assistant Superintendent for Support Services for Administrative Support Services; to maintain records and files for Assistant of Support Services.
PERFORMANCE RESPONSIBILITIES:
TERMS OF EMPLOYMENT:
Compensation will be determined based on 260 contract days on the board approved 109 salary schedule. This position requires an 8-hour workday.
Adopted Oldham County Board of Education September 1, 1986
Revised:
July 11, 1988, July 27, 1992, July 19, 1998, June 8, 1999, May 3, 2007, June 8, 2011, September 5, 2012, October 30,2014, June 19,
2017, July 1, 2021
