Director of Purchasing Services - Oakland, United States - Peralta Community College District

Description

Posting Details

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title
Director of Purchasing Services

Time Base
40 Hrs/Week 12 Months/Year

Compensation
$154,047 - $182,056/Annually. The maximum initial placement is Step 3 depending on experience.

Position Type
Management

Department
Purchasing Dept. (165)

City
Oakland

State
CA

Job Description Summary

Under direction of the Vice Chancellor, Finance and Administration, plan, organize, coordinate, direct and evaluate a variety of purchasing services for the District including contract administration, development and coordination of the District's construction bids, and projects of Small Local Business Enterprise (SLBE) and Small Emerging Local Business Enterprise (SELBE), and train, supervise and evaluate the performance of purchasing staff.

Duties & Responsibilities

• Directs the purchase, inventory control and storage of District equipment, services, supplies and material according to established guidelines and legal requirements; serves as administrator for a variety of District contracts; ensures that contractors meet the terms and conditions of the contract as agreed.
• Writes contracts and purchase orders for services and supplies; provide information and assistance to District personnel regarding contract administration and compliance, purchasing needs, procedures and problems.
• Interviews and negotiates with vendors for construction, purchases, contracts and agreements; recommend awarding of contracts assuring consistency with State and Board policies and requirements; prepares written recommendations for the Governing Board.
• Provides technical direction on procurement, negotiation and contract bidding procedures to ensure compliance with all contract requirements and problem resolution.
• Oversees the management of the vendor database system and provides appropriate action and corrective action to ensure completeness and accuracy of data on vendors, suppliers and contractors.
• Negotiates contracts and determines allocation to proper department funds; prepares analysis of bid results and recommends a course of action to the Board of Trustees, and prepares all documents with vendors and contractors.
• Facilitates planning sessions with District executives and staff, college faculty and staff members in serving their purchasing needs continuously evolving the purchasing system by ensuring the vendors, suppliers and contractors are meeting the expectations of end users.
• Interfaces with consultants and contractors for District facilities programs.
• Supervises and oversees the District's Purchasing, Mailroom and Warehouse Department staff.
  Manages and supervises the surplus and asset management process.
• Coordinates the implementation of SLBE and SELBE outreach efforts with local associations, organizations, and agencies (local and state) through identification of sources, dissemination of information and follow-up. Participates in related fairs, symposia and other committee meetings.
• Maintains approved vendor's listing for SLBE/SELBE through review of applications and research into vendors qualifications.
• Assist with SLBE/SELBE goal setting for construction projects, promoting District's policy and programs relating to equal opportunity and non-discrimination objectives.
• Enforces the District's SLBE/SELBE policy through implementation of the program, engaging small and local businesses in District contracting opportunities.
• Provides assistance to campuses and other District employees in facilitating vendor outreach efforts.
• Proposes changes to and maintains policy and procedure manuals for department systems.
• Responsible for the training of department personnel in the use of computerized systems and other equipment as necessary.
• Develop and manage budgets for Purchasing.
• Acts as primary contact for the District with local businesses interested in contracting opportunities; assists these entities in completing the vendor application process, and advising on potential contact opportunities; and coordinates the publishing of routine announcements of future contract opportunities.
• May be required to attend local conferences.
• Performs other duties as assigned.

Minimum Qualifications

1. Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, or related field and three (3) years of increasingly responsible experience at the supervisory or management level; or an equivalent combination of education and qualifying experience that would likely provide the knowledge and abilities to perform the duties of the position.
2. Knowledge of bidding, procurement and construction contracts.
3. Demonstrated ability to plan and organize computerized databases.
4. Possession of a current valid California Department of Motor Vehicles Driver's License; must be insurable under the Peralta Community College District's current automobile policy.
5. Knowledge and proficiency in the operation and use of personal computers and various software applications (i.e., word processing, spreadsheet and database management software) including the Internet.
6. Knowledge and proficiency in managing warehouse operations.
7. Knowledge and experience overseeing a surplus and asset management process.
8. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications
Master's Degree in Business Administration or Public Administration.
Knowledge of Public Contract Codes, Education Codes, and other governmental contracting principles and practices.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to maintain awareness of new and changing techniques and technology in facility systems.
A background in computer databases, contracting, communication, and construction management/business administration is highly desirable.
Ability to develop and manage department budgets.
Experience using ERP systems such as People Soft or Banner.

Environmental Demands

Occasional work performed alone. Constant work around and with other people

Other Requirements

PHYSICAL REQUIREMENTS

The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. Also, the position requires grasping, repetitive hand movement and fine coordination in keeping records and preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents and acute hearing is required when providing phone and personal service.

MENTAL REQUIREMENTS
Ability to work and cooperate with faculty, students, managers, the public and employees at all levels in order to exchange ideas, information and opinions.
This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and skills as needed. It is not intended to serve as a complete list of job duties, responsibilities and/or essential functions.

Tools & Equipment Used

Application Deadline Date
OPEN UNTIL FILLED

Open Date
06/28/2022

First Review Date

Special Instructions to Applicants

APPLICATION PROCEDURES

1. Required documents will include:
Current resume of experience, formal education/training and qualifications.
Copies of supporting credentials, if applicable.
Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

MISSION STATEMENT

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling

The Peralta Community College District reserves the right to close or not fill any advertised position.