Management Analyst Ii - Oakland, United States - East Bay Municipal Utility District (EBMUD)

East Bay Municipal Utility District (EBMUD)

Verified Company

Oakland, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Position:

The East Bay Municipal Utility District's (EBMUD's) Information Systems Department (ISD) is seeking a Management Analyst II who is a professional, highly organized, resourceful, and motivated team player with experience in financial analysis, information systems, contracts analysis and coordination, and operational and administrative issue investigation and analysis, all involving exercising independent judgment and working with general guidance and direction.

Typical responsibilities of the Management Analyst II position in the following areas will include:

Contracts

Partnering with inhouse legal, risk management, purchasing, contract equity, IT security and other staff as needed regarding the language and interpretation of specification and contract documents; serving as a liaison between the District and current/potential vendors to support the contract revision process.
Creating, revising, and maintaining policies, procedures, and standards related to IT purchasing, contracts, and budgets.
Providing training and support to District stakeholders with contracts related to IT services, software, materials, and supplies.

Budgets

Planning, organizing, and preparing departmental budgets; reviewing budget requests for appropriateness, accuracy, and cost justifications.
Creating and analyzing budget and expenditure data to support financial analysis, planning, and forecasting.
Discussing budget findings and recommendations with managers, supervisors, and other personnel; presenting recommendations; preparing reports on the basis of analyses.

Operations

Performing studies on ISD administrative and operational procedures and practices;
Making recommendations to management on options for achieving improvements, increased efficiency, cost savings, etc.

Administration

Preparing a variety of clear and concise written materials such as correspondence, specifications, bid documents, and reports.
Performing analytical and statistical operation studies.
Utilizing information systems to conduct daily business and process large amounts of data.
Creating customized reports to minimize manual processes.

Other duties include:

Collecting, compiling, and analyzing information and data in the preparation of reports, memoranda, presentations, and other documents.
Coordinating and undertaking projects, studies, and other activities with various EBMUD staff and other agencies.
Planning, organizing, developing, and conducting analyses using various quantitative methods such as cost analyses, systems analyses, statistical analyses, etc.
Proven ability to work independently, prioritize and meet deadlines.
Extensive experience analyzing and coordinating contract terms, requirements, schedules, and costs.
Experience analyzing complex contract issues and problems, then make sound recommendations.
Knowledge of proposal and specification writing and the formal bidding process.
Proven experience with the budget lifecycle, including but not limited to budget preparation, planning, analysis, forecasting, and tracking.
Experience preparing clear and concise written materials including proposals, specifications, correspondence, and reports.
General knowledge of purchasing principles, practices, and procedures, particularly as applied to the public sector.

Flexible/hybrid work from home schedule may be available for some positions in this job classification.

The salary range is $10,937 per month increasing to $11,484, $12,058, and $12,661 after 6, 18, and 30 months, respectively.

Requirements:

A bachelor's degree with major work in business or public administration or directly related field such as finance or accounting.
Two years of professional experience primarily in administrative, management, budgetary, or systems analyses. Experience with contracts analysis and coordination is desirable.
A master's degree in business or public administration or a closely related field may be substituted for one year of experience.
Must possess the physical requirements to perform the important and critical duties of the job, including utilizing computers and maintaining a physical condition necessary for sitting for prolonged periods of time.
Must be willing to work overtime as needed.

The Selection Process:

The probation period for this position is 12 months. For those holding civil service status the probation period is 6 months.
All employment offers are conditional, pending the results of a Live Scan background screening. All selected finalists must participate in the Live Scan background screening process to remain in consideration for EBMUD employment.

Supplemental Information:

Our excellent benefits package includes:
Eligibility for annual merit-based bonus pay program;
12 days paid vacation; 16 holidays; 7 days paid administrative leave; 13 days paid sick leave;
Family health insurance (choice of Kaiser ful