Manager, Graduate Medical Education - Oakland, United States - Sutter Health

Sutter Health

Verified Company

Oakland, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Organization:

ABSMC-Summit Campus

Position Overview:

We pursue our mission by providing and promoting effective health care services and by fostering an integrated system of care in partnership with physicians, other health care providers, and payers.

We provide access to a full continuum of care, built upon a core of sophisticated hospital-based services.

Supports and oversees the day-to-day operations of the Graduate Medical Education programs across the East Bay market. Oversees and manages team of program supervisors, coordinators and other non-clinical GME staff across the East Bay market.

Supports the development of new Graduate Medical Education programs and is responsible for compliance and maintenance of accreditation for existing programs.

Establishes protocols and practices, ensuring compliance with department, affiliate, operating unit, and/or system standards, policies and procedures and applicable laws and regulations.

Takes a strategic and tactical approach in identifying best practices and standardizing workflows/processes and developing plans of action to implement changes.

Creates and manages capital and operational budgets to achieve financial targets via effective utilization of personnel, resources and supplies. Provides guidance and/or direct intervention in resolving challenging or complex situations.

ACCOUNTABILITIES:
Manages day-to-day operations of the ACGME-accredited residency and fellowship programs in the East Bay market.

Manages program supervisors and coordinators, overseeing all GME activities pertinent to each program.

Trains new program supervisors and coordinators on organizational best practices and processes for GME activities

Provides management support for Program Directors, Associate Program Directors, Core Faculty and residents / fellows.

Collaborates with Program Directors and Associate Program Directors in setting programs' and short
- and long-term goals.

Collaborates with the East Bay GME Physician Champion and Program Directors in designing and implementing specialty specific and general GME faculty development activities and opportunities.

Tracks attendance and leadership of faculty development sessions to provide objective feedback for the Program Directors' use in evaluating faculty.

Oversees, ensures, and signs off on all programs' timely creation, submission and implementation of Annual Program Evaluations (APEs)

Aggregates and synthesizes all programs' APEs as a single submission to the system GME office for use in the Annual Institutional Review, including preparing a written plan of action for the East Bay market, as is required, that delineates specific initiatives to improve performance as well as how to measure/monitor performance.

Oversees, ensures, and signs off on all programs' timely and accurate Annual Updates via ACGME Web ADS.

Manage, organize, and process files on all current residents/fellows and retains alumna files to provide credentialing information, including fellowship and job opportunity files.

Markets and promotes new and existing programs and services to internal and external students and residents.

Oversees all programs' recruiting processes, interview schedules, marketing materials and rank order list preparation and submission.

Organizes and coordinates open house events for all programs in the East Bay.

Oversees all programs' annual specialty-specific orientations in partnership with Program Directors, Associate Program Directors, program supervisors and program coordinators.

Monitors programs' timely and effective completion of the new resident/fellow onboarding checklist and assists programs as needed.

Oversees and monitors all Visiting Student Learning Opportunities (VSLO), including reviewing the quality of the clinical working environment, submitting annual program updates to the VSLO system and collaborating with the Sutter Health Undergraduate Medical Education department.

Responsible for and monitors all visiting learners at all East Bay market hospitals (i.e., medical students, residents/fellows from a non-Sutter Health institution or program, residents/fellows from a Sutter-affiliated institution or program)

Maintains records of all programs' current master affiliation agreements (MAAs) and program letters of agreement (PLAs) with all external hospitals and sites where Sutter Health residents/fellows rotate

Manages programs' budgets across the East Bay market, estimates budgetary requirements for special projects and oversees purchases and inventory.

Authorizes the purchase and implementation of new technology, resources and equipment for East Bay market programs.

Processes program-specific procurements and resident/fellow procurements using their education and travel funds.

Administrators' meetings for all programs' committees (program evaluation committee, clinical competency committee, etc.)

Updates program-specific policies as needed to be compliant with the s