Electronic Document Management Tech - Kendallville, United States - ICONMA

ICONMA Kendallville, United States

3 weeks ago

Description

Prepping:

This includes sorting what needs to be in the record, removing staples, dividers, paper clips, smoothing and separating pages, ensuring documents are in order.

Indexing:

This place the documents into the proper patient record in the EMR and sorts them by document type so that the information can be easily found.

Scanning:

This includes the actual physical process of scanning the documents into the EMR making sure the quality of the document is legible and clean. It also involves that the equipment being used to scan is cleaned, rollers work and are maintained economically. At this stage, the EDMT verifies by initialing the paper document and then boxing the paper for 30 days in case of need.

Quality Review:

This process is either performed by other coworkers or management based on percentage of volume and determines that the work of prepping, indexing, and scanning was done accurately.
When errors are found, they are reported monthly within the respective areas and re-education, or actions are taken to improve the work function.
The entire job function collectively allows for the transfer of data from hard copy to a digital database in the patient's EMR.
The additional duties of the job include physical obtainment of paper from the nursing units and other ancillary departments, copying of documents that are too poor to scan as is, completion of QA daily, storage of scanned documents with purge of documents over 30 days stored, and shredding as needed to preserve space.
Equipment maintenance and troubleshooting are required by EDMT prior to placing a service call. Routine change of expendables (rollers) is expected. Completion of daily productivity and progress logs is required.
Standard computer programs used in the department: Basic Microsoft applications (i.e., Word, Excel, Outlook, Teams), OnBase Unity, Epic

Requirements:

Previous experience in a hospital Medical Records / Health Information Management Department or medical office preferred.
Previous experience with a document imaging system preferred.
Must be proficient in literacy and numeracy skills.
Must have good verbal, written, and computer communication skills. Must demonstrate the ability to be detail-oriented and perform tasks at a high rate of accuracy.
Must be able to type at or above the rate of 25 wpm.
Must be able to push or lift 30 lbs. Demonstrates proficiency using technology as an integral part of the work process.

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

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