Supervisor, Human Resource Administration - Minneapolis, United States - Metroairports

Description

The Metropolitan Airports Commission (MAC) is seeking a skilled Human Resource Administration Supervisor who is passionate about finding efficiencies, learning new technologies and tenaciously supporting their teammates.

This position is a pivotal part of our team and ensures the office operates efficiently and our HR practices support a productive and customer-oriented workplace.

This position supports the entire HR & LR team as well as the Vice President of Human Resources and Labor Relations.

This position has responsibility for maintaining Human Resource records, the department's online presence, the new employee orientation program, the departmental budget, purchasing, oversight of the front desk function, as well as supporting the recruiting and hiring processes.

To apply:
Click the "Apply" link located above the position description, log-in and follow the instructions provided.

Questions regarding this position can be directed to

or

Applications will be accepted until

3:00 p.m. on Thursday, May 9, 2024.
MAC complies with the Americans with Disabilities Act. If an accommodation is required for you to participate in the application process because of a disability, please contact Tekia Jefferson at or

.

MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, gender, age, nationality, or disability.

HR Support and Administration
Serve as the primary administrative support person for the HR&LR department.
Take the lead in recommending and initiating process improvements between the various areas of the department.

Provide direct administrative support for the VP, Human Resources & Labor Relations as needed, to include assistance with scheduling, managing the administrative pieces of the CEO performance review process, assisting with preparation of presentations and other support assistance as needed.

Provide direct administrative support to the Labor & Employee Relations Manager.
Assist with scheduling meetings related to labor-management committees, strategy meetings and negotiation meetings, as requested.
Develop office procedures and ensure supplies, equipment, and resources are available to ensure the department's ability to meet its administrative support needs
HR Reporting and Record Maintenance
Prepare, maintain and distribute various weekly, monthly, quarterly and annual reports using MAC human resources information systems
Update, create and maintain various documents such as labor contracts, agendas, minutes, forms, organizational charts, and other print materials.
Reconcile headcount reports and distribute to appropriate groups via email.
Responsible for required reporting to labor organizations.
Serve as the SharePoint administrator for the HR Department by updating and maintaining MACPoint content, forms, mandatory labor posters, labor contracts, anniversaries, new hire photos and bios, terms, HR Policy Management program and job descriptions, in coordination with HRBP's
File employee information in employee personnel files and all labor documents in labor files
Initiate, maintain and update electronic document storage of all employee personnel files, including terminated employee e-files and labor relations documents
Assist with employee events - making name tags and years of service labels
Record exit interviews into the Access database and summarize trends for the HR team
Support Diversity, Equity and Inclusion with data requests
New Employee Orientation
Coordinate, maintain and facilitate the new employee orientation (NEO) program.
Schedule presenters and new employees.
Coordinate and schedule new employee headshots.
Distribute materials to new employees and their managers.
Present HR policies, guidelines and rules
Collect onboarding forms, signatures and file as appropriate.

Survey new employees for the first year of their onboarding and distribute results back to the HR team for possible adjustments.

Coordinate and schedule new Manager & Supervisor orientation
Budget and Purchasing
Place employment advertisements for job postings
Order and maintain office supplies and office equipment
Serve as the HR

Budget Specialist:

Assist with the preparation and analysis of the department budget; assemble data and compile budget estimates; write narrative section for budget request; process budget related paperwork and maintain accounts; monitor expenditures to ensure the department can make appropriate adjustments to stay within budget and recommend changes for future budgets.

Pay and process HR department invoices with check requisitions or P-card; reconcile with USBank monthly statements
Process documents for new and continuing Professional Services Authorizations for the department
Work with Facilities Admin to procure necessary office equipment
Evaluate and process tuition reimbursement requests for all MAC participants
Serve as the MERSC representative for MAC
Order retirement plaques, gift cards, cakes, and lunches for trainings.
Purchase gift cards for Peer-to-Peer recognition program
Front Desk and HR Assistant Supervision
Supervise the Front Desk operation and exercise full supervisory duties for the Front Desk Representative/ HR Assistant
Ensure proper coverage at all times, handle emergencies, and conducting training for front desk/HR Assistant staff as necessary.
Maintain safety and security procedures impacting front desk operations, as necessary
Maintain the professional appearance of the front desk area
Other
Complete special project work and other tasks, as assigned
Maintain confidentiality of all HR matters
Promote a diverse, culturally competent, and respectful workplace.
First Level Leader or Supervisor (FLL) Competencies
Customer Focus

• Building strong customer relationships and delivering customercentric solutions

Action Oriented

Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm
Directs Work -

Providing direction, delegating and removing obstacles to get work done
Ensures Accountability

• Holding self and others accountable to meet commitments

Drives Results

• Consistently achieving results, even under tough circumstances

Collaborates -

Building partnerships and working collaboratively with others to meet shared objectives
Manages Conflict -

Handling conflict situations effectively, with a minimum of noise
Values Differences -

Recognizing the value that different perspectives and cultures bring to an organization
Builds Effective Teams -

Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals
Communicates Effectively -

Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences
Drives Engagement -

Creating a climate where people are motivated to do their best to help the organization achieve its objectives
Courage -

Stepping up to address difficult issues, saying what needs to be said
Instills Trust -

Gaining the confidence and trust of others through honesty, integrity and authenticity
Minimum Requirements
High school diploma or GED
Four years of experience providing administrative support to multiple people
Intermediate skill level using Microsoft Word, Excel, PowerPoint and Outlook
Excellent composition, spelling, grammatical and proofreading skills
Exceptional organizational skills
Ability to manage conflict to a positive resolution, including influencing change without authority.
Ability to handle confidential information with discretion and in accordance with the MN Data Practices Act.
Excellent communication skills with people at all levels
Ability to prioritize multiple tasks under pressure and to meet deadlines from a variety of stakeholders with competing needs.
Experience maintaining a filing system
Desirable Requirements
Two years post-secondary education, with emphasis in Human Resources or a related field
Administrative support experience in Human Resources
Experience retrieving and reporting data from a Human Resource Information System
Experience creating org charts
Previous supervisory experience
Experience using NEOGOV applicant tracking system
Experience serving as a SharePoint administrator
Professional in Human Resources (PHR) certification
Experience implementing or maintaining an electronic record filing system
Advanced skill level using Adobe products
Experience maintaining and reporting a departmental budget
This position provides an opportunity for on-site and remote work. MAC's remote work policy requires employees to be on-site three days of the week. Among the three on-site days, one of them must be either a Monday or a Friday.
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