Business Manager to the Parks Department - Hayward, United States - CALIFORNIA PARK & REC SOCIETY

Description

Business Manager to the Parks Department


Location:
Hayward, CA

Closing Date:
May 13, 2024

Description:
Hayward Area Recreation & Park District
Business Manager to the Parks Department
($135,547.56/year - $164,758.80/year)

Are you a Business Manager with experience working within Parks and Facilities Maintenance? Are you seeking an opportunity to do work that makes a difference and improves our local communities? H.A.R.D.

has an opening for an administratively oriented, driven, customer service focused Business Manager to join our Parks and Maintenance Department

The Hayward Area Recreation and Park District, known locally as "H.A.R.D.," is an independent special use district created to provide park and recreation services for over 309,000 residents.

Our boundaries encompass a 100 square-mile area, which includes the City of Hayward and the unincorporated communities of Castro Valley, San Lorenzo, Ashland, Cherryland and Fairview and Hayward Acres.

The District operates over 110 parks and 25 facilities.
About the District's Park and

Maintenance Division:
The Park and Maintenance Division is responsible for the maintenance, repair, construction, and cleaning for the entire District. The mission of the Department is to maintain parks and facilities to be safe, clean, and green.

The Department is broken into the following divisions:
Grounds, Maintenance, Custodial, and a Turf and Water Management Division.

The Business Manager to the Parks Department is a new position that has been added this year and will provide critical guidance to the Parks Department on business functions and project planning for current and proposed Park initiatives.

The position reports directly to the Parks & Facilities Maintenance Director.

Here are the details about the positions:
Available Positions: 1


Annual Salary:
$135,547.56/year - $164,758.80/year

• Full Time, Benefits eligible position

Work Schedule: 8-hour shifts, 40 hour per week.

Work hours: 8:30AM – 5:00PM and must be able to work on days, evenings, weekdays, and weekends as needed

Filing Deadline:
May 13, 2024

Anticipated Start Date:
June 2024
This posting may close at any time.

DEFINITION

Under general direction, manages various business functions for the Parks and Facilities Maintenance Department such as creating, executing, and managing policies, procedures, budgets, contracts, and department standards and metrics.

Responsibilities will also include implementing new department-wide initiatives, grant administration, developing, managing, and evaluating Park Maintenance Standards, budget management and analysis, writing and managing contracts, including Request for Proposals (RFPs) and Request for Qualifications (RFQs) and fleet management.

This position will also serve as a member of the Department's leadership team.

DISTINGUISHING FEATURES

Reports to the Parks and Facilities Maintenance Director while working in a collaborative manner with other departments, the Leadership Team, supervisors, foreman and the public.

Exercises direct and indirect supervision of full-time and part-time staff, temporary employees, and volunteers.

EXAMPLES OF DUTIES

• Provides complex administrative support to the Parks and Facilities Maintenance Director.
• Develops and implements goals, objectives, policies, and procedures in areas of responsibility and assists in assessing progress.
• Determines need for contractual services, equipment and supplies and makes recommendations to the Director.
• Oversees the District's fleet of vehicles and equipment, including: overseeing fleet lease contracts, purchase and surplus of large equipment, working collaboratively with all departments to identify needs and procurement, overseeing the collection of usage data and cost allocations, and overseeing fleet maintenance.
• Develops, manages, and monitors division budgets; prepares budget-related reports; prepares cost estimates for budget recommendations; forecasts revenues and available resources relative to department's needs.
• Evaluates available grant funding sources, coordinates grant applications, monitors grant expenditures and reimbursement requests and submits requisite reporting to granting agencies. Recruits, trains, schedules, and evaluates staff and volunteers; works with employees to establish goals and correct deficiencies; implements discipline procedures.
• Cultivates community and local agency partnerships to maximize community benefit and leverage District resources.
• Handles procurement for major department initiatives, including drafting RFPs and managing the RFP process; negotiates terms for service agreements and rental agreements; administers agreements, including invoicing oversight and collections monitoring .
• Manages risk by developing and implementing safety training and practices for the department.
• Prepares and reviews plans, construction documents and specifications.
• Monitors and ensures maintenance standards are being met for all parks and recreation facilities and grounds; collaborates with other department employees in planning for maintenance and program needs; plans and manages athletic field maintenance.
• Represents the department on interdepartmental teams, intra-agency committees, and with the public; serves on committees and task forces. Prepares reports, documentation, and correspondence; coordinates, analyzes and assembles a variety of financial and statistical information for inclusion in reports and presentations.
• Prepares Board reports and makes presentations to various commissions, committees, and community groups; serves as a liaison to community groups, school districts, outside agencies, developers, contractors, and other departments.
• Monitors trends, issues, and the impact of local, state, and federal legislation on services and facilities, and the impact on the community; attends professional workshops, trainings and conferences as resources allow.
• Maintains public relations, makes public appearances, provides information, promotes, coordinates, and serves as a liaison for program activities with the media, schools, community organizations, local groups, government agencies, and other park organizations; provides information for press releases; collaborates in the production of marketing collateral.
• Makes recommendations regarding the implementation of annual and long-range Capital Improvement Programs; assists in the preparation for and provides oversight of capital improvement projects.
• Acts as liaison between the department and external contacts; addresses citizen complaints and inquiries.
• Maintains and supervises the maintenance of records needed to comply with local, State, and Federal laws and regulations; prepares reports; makes recommendations concerning program activities; conducts staff planning and implementation meetings to ensure maintenance of health, safety, and service standards.
• Plans, directs and coordinates high-level grounds maintenance, horticultural, arboricultural, landscape, building maintenance, turf maintenance, and custodial activities within the park and recreation district.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

EEO/ADA
The Hayward Area Recreation and Park District is an Equal Opportunity Employer.

In compliance with the Americans with Disabilities Act, the Hayward Area Recreation and Park District will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

Qualifications:

MINIMUM QUALIFICATIONS
Any combination equivalent to education and experience is likely to provide the required knowledge and abilities.

A typical way to obtain the knowledge and abilities would be:


Education:
A Bachelor's degree from an accredited college or university in public administration, business administration, horticulture, landscape, or architecture. or a related field. Master's Degree Desirable.

Experience:
Four years of supervisory experience in the field of Parks and Facilities maintenance services. Municipal work experience preferred.

License:
Valid California Motor Vehicle operator's license and a good driving record.

Age Requirement:
Must be at least 18 years of age at time of hire.
KNOWLEDGE & ABILITIES

Knowledge of:

• Principles and practices of parks and building maintenance management.
• Principles and practices of supervision, training, and performance evaluations.
• Principles and practices of budget development and monitoring.
• Equipment and methods used to operate and maintain community parks and facilities.
• Principles and practices of risk and safety management.
• Pertinent local, State, and Federal laws, ordinances and rules.
• Office methods, procedures, software and equipment.
• Needs assessment and program evaluation practices and techniques.
• The goals, objectives, principles, procedures, implementation, promotion, resources, facilities, equipment, and related maintenance.
• Principles, practices, and methods of supervision and program administration, development, implementation, promotion, and grant writing.
• The hazards and related safety precautions necessary for protection of employees and the general public in parks and facilities operations.

Ability to:

• Organize, implement and direct parks and facility maintenance operations.
• Interpret and explain pertinent District and department policies and procedures.
• Develop and administer program budgets, negotiate contracts, prepare and analyze complex reports, analyze, interpret and explain department policies and procedures.
• Develop and recommend policies and procedures related to assigned operations.
• Prepare and present clear and concise correspondence, reports and documentation.
• Operate a computer using word processing and business software and other office equipment.
• Communicate effectively, both orally and in writing.
• Establish, maintain and promote positive and effective working relationships with employees, other agencies, elected/appointed officials, schools, social organizations, and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Observe safety principles, manage risk and work in a safe manner.
• Analyze data, problems, evaluate alternative solutions, and make sound recommendations.
• Organize and maintain records.
• Work in a multi-task environment and coordinate multiple assignments simultaneously.
• Prioritize assignments and workload appropriately and respond to deadlines effectively.
• Plan and execute appropriate training programs.
• Prepare professional correspondence, memoranda, reports, and literature.
• Determine and implement the appropriate course of action in emergency and/or stressful situations.
• Effectively supervise, train, evaluate, develop and motivate staff.
• Make effective presentations and represent the District with outside agencies, the media and the public.
• Exercise independent judgment and effectively respond to issues and concerns from the community.
• Work with the Director to establish a long-term plan and vision for the parks and facilities maintenance function that involves input from staff and others in the community.
• Plan, organize, coordinate, supervise, and direct the activities of personnel and volunteers involved in conducting parks and facility maintenance functions.
• Perform the full range of supervisory tasks required to manage all parks departments, including planning, directing, training, supervising, and evaluating employee performance.
• Interpret and explain District and Department policies to employees and the public.
• Effectively utilize computer applications and technology related to the work.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and/or park setting and use standard office and/or recreation equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Must possess the physical stamina to lift and move tables and chairs, arrange facilities for community events and/or meetings.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve supplies and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment and in the field. When in the office, incumbents work in an environment with moderate noise levels, and controlled temperature conditions.

When in the field, employees are occasionally exposed to loud noise levels, cold and/or hot temperatures, toxic/hazardous chemicals, mechanical and/or electrical hazards.

Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays, at a variety of District facilities.

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