Research Program Assistant II - Baltimore, United States - Johns Hopkins University

Description

Job Req ID: 109630

Research Program Assistant II

We are seeking a Research Program Assistant II who will be involved with assisting in coordination of multiple inpatient research protocols, writing protocols for research staff tasks, data collection, entry and management functions in clinical research.

Specific Duties & Responsibilities

• Collect data via abstraction from paper and electronic medical records.
• Data entry, management and calculations using a computerized database, word processing and spreadsheet software; review data input for accuracy and completeness.
• Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
• Assist the coordinator in screening patient eligibility for studies. Identifies study participants and is involved in their recruitment process on various clinical trials.
• Assist in the coordination of studies, including facilitating the administration of study interventions, coordinating with hospital clinicians/personnel.
• Assist coordinator in orienting new staff on study procedures.
• Assist coordinator in collecting and maintaining staff records, including certificates of completion of mandatory IRB classes.
• Assist co-workers and students/trainees in prioritizing workflow when necessary for optimizing efficiency and productivity.
• Have initiative in anticipating and responding to program needs based on awareness of routine and repeated job functions.
• Actively communicate and update supervising clinical coordinators, collaborators, administrators, clinicians and/or program leaders on patient enrollment/treatment/eligibility and data collection status via verbal and written communication.
• Identify appropriate patients for clinical program.
• Maintain a high level of motivation for job functions with a positive attitude.
• Communicate with program sponsors, coordinators and collaborators.
• Maintain a filing system for electronic and paper-based patient records.
• Maintain compliance with HIPAA guidelines.
• Attend regular group meetings (weekly or monthly)
• Obtain consent and HIPAA approvals from eligible patients.
• Administer standardized surveys to patients or their proxies via phone or in-patient, clinic or home visits.
• Assist in research activities to maintain cohort retention by calling and mailing patients with reminders of their appointments and scheduling and completing research visits.
• Conduct standardized assessments of patients via in-patient, clinic or home visits Escort patients through the hospital during any visit.
• Maintain logs of patient screening, research visit scheduling and data collection.
• Set up and take down equipment for patient testing.
• Literature search & organize data for program-related reports and papers.
• Prepare study documents for IRB submission, as needed.
• Follow all written and unwritten program practices, procedures and protocols.
• Organize and file patient records; prepare and maintain program materials.
• Prepares weekly report of work hours and activities for review by the supervisor.
• Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, and student.
• Exercise a positive attitude, good judgment, tact, and sensitivity in all interpersonal interactions.
• Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the position's role and its potential impact on the working unit.
• Carries out duties and responsibilities with limited supervision, but asks for clarification regarding data quality and integrity issues when needed.
• Prepares weekly report of work hours and activities for review by the supervisor.
• This description is a general statement of required major duties and responsibilities performed regularly and continuously. It does not exclude other duties as assigned.
• Packs, transports, ships, receives, and processes study samples.
• Create/update SOP manuals.
• Assist with continuing education events, staff training, and research training events, including the annual CME Conference, including orienting and training of new staff in these activities.

Scope of Responsibility

• Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area.
• Is aware of the role of the position and its potential impact on the working unit.

Decision Making

• Carries out duties and responsibilities with limited supervision but asks for clarification as needed.

Supervision

• Will work directly under the supervision of the Principal Investigator and Study Coordinators.

Authority

• Does not direct the activities of staff or a function. Has the ability to assign tasks to other team members.

Special Knowledge, Skills, & Abilities

• Strong verbal communication skills.
• Highly attentive to details.
• Ability to work independently and manage multiple tasks.

Technical Qualifications or Specialized Certifications

• Required: All HIPAA and related courses must be completed, and appropriate exams passed with necessary certification within 2 weeks of start date.

Physical Requirements

• Sitting in a normal seated position for extended periods of time.
• Standing and/or walking for extended periods of time.
• Assisting patients during evaluations within a crowded clinical environment.
• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
• Communication skills using the spoken word.
• Ability to see within normal parameters.
• Ability to hear within normal range.
• Ability to move about.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
• Experience in using a personal computer.

Preferred Qualifications

• Some college courses.

Classified Title:
Research Program Assistant II


Role/Level/Range:
ACRO40/E/02/CC


Starting Salary Range:
Min $ Max $25.50 HRLY ($36,000 budgeted; Commensurate with experience)


Employee group:
Full Time


Schedule:
M-F, 40hrs


Exempt Status:
Non-Exempt


Location:
School of Medicine Campus


Department name:
SOM DOM Pulmonary


Personnel area:
School of Medicine

Total Rewards

The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.

More information can be found here:
Please refer to the job description above to see which forms of equivalency are permitted for this position.

If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.

Additional related experience may substitute for required education on the same basis.

For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.

In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law


Learn more:
Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711.

For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination.

This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing.

Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers.

Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note:
Job Postings are updated daily and remain online until filled.

Total Rewards

The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.

More information can be found here:
Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711.

For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
School of Medicine - East Baltimore Campus