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    Sponsored Programs Administrator I - Cambridge, United States - Harvard University

    Harvard University
    Harvard University Cambridge, United States

    3 weeks ago

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    Description
    Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred.

    If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

    Detail-oriented and analytical problem-solver.
    Ability to;prioritize and manage multiple deadlines.communicate with individuals at independently.
    Excellent;organizational and electronic document management and relationship management and written communication skills.
    Experience with business process and workflow assessment and development, and process improvement and system design and implementation methodologies.
    Positive, collaborative, and team-focused attitude.
    Academic administration experience a plus.
    Additional InformationPlease provide a cover letter with your application.


    Please note:
    Harvard University requires pre-employment reference and background screening. We are unable to provide work authorization and/or visa sponsorship. This position has a 90-day orientation and review period. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.


    Accessibility:

    Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability.

    Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities.

    If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

    Position DescriptionFinancial Administration (FAD) is dedicated to advancing Harvard University's teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.

    The Office for Sponsored Programs (OSP), through its Awards Management and Operations Team, is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards and for all aspects of data integrity in the Grants Management Applications Suite (GMAS), including the establishment of new sponsors, new accounts, renewals, and continuations of awards.

    The Sponsored Programs Administrator (SPA) identifies and resolves issues that arise throughout the lifecycle of an award and is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards.

    This full-time position reports to the Senior Manager, Awards Management and Operations.


    Responsibilities include:


    Provide a broad spectrum of support and contribute to team success in the processing of sponsored awards, including incoming sponsor award notices.

    In collaboration with team members, the SPA will help to resolve issues in GMAS that arise throughout the lifecycle of an award.

    As a member of the Awards Management and Operations Team, the SPA works in support of many of OSP's key initiatives, including Grants and Contract Administration, data integrity and clean-up, and other operations projects that may arise.

    This position serves as a Super User in the Grants Management Applications Suite (GMAS), the university system of record for sponsored projects.

    As an expert on the Harvard chart of accounts and GMAS security, they ensure that roles and responsibilities are properly captured in the system.

    This position is responsible for data integrity and quality assurance within GMAS ensuring that award data is complete.
    Provide exemplary customer service.
    Other duties as assigned.

    EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

    Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive.

    We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

    BenefitsWe invite you to visit Harvard's Total Rewards website ) to learn more about our outstanding benefits package, which may include:

    Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.

    5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers


    Health and Welfare:
    Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.


    Work/Life and Wellness:
    Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more


    Retirement:
    University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service


    Tuition Assistance Program:
    Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools

    Tuition Reimbursement:
    Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions


    Professional Development:
    Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning

    Commuting and Transportation:

    Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.


    Harvard Facilities Access, Discounts and Perks:
    Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro
    • Boston.
    Work Format DetailsFAD supports hybrid work where business and team needs allow. Additional details will be discussed during the interview process.

    All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).

    Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


    About UsMore about FAD:


    Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.


    Within our own community, we aspire to:
    Engage with respect, honesty, and integrity Cultivate equity, diversity, inclusion, and belonging Welcome innovation, collaboration, and flexibility Enjoy our work, grow professionally, and aim for the extraordinary Learn more about Financial Administration ) and our eight reporting units. )
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