Program Administrator - Boston, United States - Massachusetts Clean Energy Center
Description
Position Type:
Full-time
Pay:
$50,000-$52,000 per year, dependent on experience and education
Benefits: 457b plan, and matching; Medical coverage and 100% deductible coverage through HRA; Dental coverage; Vision coverage; Life insurance; Paid time off; Parental leave; Tuition Reimbursement; Monthly Remote Work Stipend; Supplemental Retirement Plan, and more.
Schedule:
Monday to Friday 9-5pm; occasionally work on off hours if required
Work Location:
Hybrid; Home and Boston Office
Job Overview:
The Net Zero Grid program includes a suite of grant programs, collaborations, and research aimed at ensuring that the MA electric grid is well-positioned to enable decarbonization.
Future Grid, Distributed Energy Resources, Clean Generation, and Energy Resilience.
Some Net Zero Grid program areas the Program Administrator role may support include a resiliency grant program funded by the Department of Energy, Commonwealth Hydropower grants, and supporting the development of a new grid innovation program.
Job Duties:
The successful Program Administrator identifies issues as or before they arise, and resolves them promptly by working collaboratively with the Program Manager/s, grantee/consultant, and other parts of the organization as needed, including Finance, Legal, other team members and senior management
Specific duties include:
- Provide comprehensive support to coordinate the daytoday activities of MassCEC programs, including the following:
- Provide timely responses to inquiries from applicants, potential applicants, awardees, consultants, and other program stakeholders;
- Record and maintain awards and invoices in the award management system, assist project teams to monitor their contracts and awards, ensure project/contract integrity, and track results;
- In conjunction with Program Manager/s, draft programmatic requirements for grantee and consultant contracts;
- Monitor project schedules and track project status, results and internal operating efficiency;
- Alert Program Manager/s to potential problems and work cooperatively with the program team and relevant stakeholders to ensure prompt resolutions; and
- Maintain detailed databases and supporting files on specific programs, including tracking files and key business documents, including project and program metrics, and ensure proper processing and archiving.
- Program Development
- Support program development process, including conducting research, supporting stakeholder outreach, and drafting program requirements;
- Support Program Manager/s in program development, including maintaining internal schedules, development steps, and external communications;
- Proactively review, adjust, and enhance existing program administration work flow and tools in response to program design changes or opportunities for operating efficiency.
Position Qualifications:
Education:
- Bachelor's degree, preferably in energy or environmental science/studies, economics, business management, other related field, or equivalent work experience.
Experience:
This is an entry-level position.
- At least one year of experience in project administration or other relevant position is a plus;
- Experience in the public sector, renewable energy industry or grant administration is a plus;
- At least one year of experience using Microsoft Excel, Word and Outlook in a work setting is a plus
Knowledge, Skills, and Abilities:
- Rigorous attention to detail;
- Welldeveloped and proficient organizational skills;
- Demonstrated ability to manage multiple priorities effectively;
- Demonstrated ability to get uptospeed quickly and work independently;
- Excellent quantitative, research and analytical skills;
- Excellent interpersonal, diplomatic, and verbal/written communication skills, including with high volume/customer service assignments;
- Excellent problemresolution skills, and demonstrated ability to make informed decisions;
- Teamfirst attitude and the capacity to be flexible in a dynamic work environment;
- Demonstrated ability to work with internal and external stakeholders, and cultivate appropriate relationships;
- Working knowledge of basic accounting and payment processing (budgets, invoices, etc.) preferred;
- Ability to read and absorb complex contracts, polices, rules, etc. and extract the information needed to ensure compliance with each; and
- Experience with databases / large data sets.
About the Massachusetts Clean Energy Center
The Massachusetts Clean Energy Center (MassCEC) is a state economic development agency dedicated to accelerating the growth of the clean energy sector across the Commonwealth to spur job creation, deliver statewide environmental benefits and to secure long-term economic growth for the people of Massachusetts.
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