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Hauppauge

    Supply Chain Coordinator - Hauppauge, United States - Broadway National Group

    Broadway National Group
    Broadway National Group Hauppauge, United States

    1 week ago

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    Description

    MRF Review and Verification:

    Receive and review Material Request Forms (MRFs) to ensure accuracy and consistency with work orders, part numbers, quantities, addresses, and points of contact.

    Add validated requests to the Supply Chain spreadsheet

    Vendor Evaluation and Quotation:
    Review vendor quotes and proposals, comparing costs and lead times. Conduct research to identify the best pricing and lead times for the requested items on the MRF

    RFQ Coordination:
    Request and monitor Request for Quotations (RFQs) to gather competitive pricing and terms from suppliers. Verify stock availability with suppliers and update the team accordingly

    Proposal Creation:
    Attach all relevant documents such as quotes, specifications, proof of delivery (POD), invoices, or alternative products to the work orders (WOs) and communicate lead times or any issues to the teams

    Order Placement and Tracking:
    Place orders upon receiving proposal approvals. Add order confirmations to documentation and include notes in WOs to alert the team about the material being ordered and provide estimated delivery dates (EDDs)

    Purchase Order Management:
    Respond to supplier requests for purchase orders. Update WOs with tracking information and inform the Customer Service Representatives (CSRs) and relevant teams. Communicate and explore alternatives when suppliers fail to deliver within the estimated time

    RMA Processing:
    Obtain Return Merchandise Authorization (RMA) numbers from suppliers for product returns. Coordinate with CSRs and reception for any labeling requirements. Complete internal UPS forms and add them to the WOs

    Data Management:
    Update the Supply Chain spreadsheet with costs and gross profit information.

    Regularly add all MRFs to the spreadsheet, review MR forms for inconsistencies, and initiate the process of sourcing the required materials.

    Contact suppliers to inquire about stock availability and provide links to possible suppliers. Maintain accurate tracking information in WOs and follow up with suppliers regarding quote requests


    • Strong attention to detail and ability to identify inconsistencies
    • Proficiency in procurement software and tools
    • Excellent communication and interpersonal skills
    • Ability to multitask and prioritize in a fast-paced environment
    • Strong problem-solving and analytical skills
    • Knowledge of inventory management systems and tracking tools
    • Ability to collaborate effectively with cross-functional teams
    • Familiarity with billing and invoicing processes
    Medical, Dental and Vision
    401 (k) Retirement savings plan (company match)
    Paid vacation, sick/personal time and floating holidays
    We are an equal opportunity employer and value diversity at our company.

    We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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