- Perform a broad range of very sensitive, confidential, and proprietary administrative functions
- Manage administrative, reporting, and coordination of items supporting executive compensation, global compensation, HR information systems, and HR shared services.
- Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
- Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
- Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
- Schedule appointments, manage multiple calendars, and coordinate executives' interface with other company organizations, clients, and external groups
- Manage time and attendance, expense reports, invoices and ordering of supplies
- Administrative on-boarding of new employees on the team
- General office duties including email, mail distribution, creating and maintaining department files.
- Other duties as assigned
- High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
- Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
- Strong interpersonal and communication skills, both oral and written
- Strong organizational skills
- Strong leadership and decision-making skills
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Senior Executive Assistant - Irving, United States - Fluor Corporation
Description
Job DescriptionAt Fluor, a Fortune 500 company, we design and build the world's toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally.
Fluor's HR department is seeking a Senior Executive Assistant at the company's headquarters office located in Irving, TX in a hybrid role.
As Senior Executive Assistant to Compensation, Benefits and HR Systems teams, this position will work closely with executives, directors, and other team members, with minimum supervisionThis role will: