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    Executive Administrative Assistant - Duluth, United States - Kane Logistics

    Kane Logistics
    Kane Logistics Duluth, United States

    1 week ago

    Default job background
    Description
    Administrative Assistant Job Responsibilities:

    * Provides administrative support to ensure efficient office operations supporting the sales/ business development efforts for the US
    * Uses word processing and presentation software to create and edit documents
    * Drafts and edits letters, reports, and other documents
    * Inputs and updates information in databases and spreadsheets
    * Views and enters data in Salesforce CRM
    * Research as requested and compiles and summarizes information for reports or presentations
    * Maintains physical and digital filing systems (Teams, SharePoint, OneDrive)
    * Manages calendars for senior staff, including making travel arrangements
    * Maintains team appointment calendars
    * Assists in plans for customer and internal meetings, visits and tours, including coordinating logistics for meetings, including room setup and catering
    * Responds to emails and other digital queries and correspondence
    * Interact with site managers or other staff in order to maintain business development team materials
    * Prepares meeting agendas and takes meeting minutes
    * Assist with the creation and maintenance of internal marketing materials including company newsletters
    *
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
    * Works closely with other administrative staff and supports other colleagues as needed
    * Ensures that deadlines are met and adapts to changing priorities
    * Presents a positive and professional image for the organization

    Work Hours and Benefits:

    8am-5pm Monday-Friday. 3 days a week in office - Johns Creek, GA (you could say near Emory Johns Creek hospital or Hwy 141 @ McGinnis Ferry as directional guide)

    Administrative Assistant Skills:

    * Digital literacy and research skills, including the ability to analyze the reliability of information
    * Familiarity with standard office platforms, such as Microsoft Office and Teams
    * Data management and entry skills, including the ability to maintain and improve filing systems (digital + physical)
    * Accurate record keeping
    * Written communication skills
    * Time management, multitasking, and flexibility
    * Organizational skills
    * Accuracy and attention to detail
    * Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, digital meeting etiquette
    * Ability to work well under pressure and navigate multiple deadlines
    * Proactive approach to problem-solving and process improvement
    * Ability to work well independently and in collaboration with others

    Education, Experience, and Licensing Requirements:

    * High school diploma or equivalent, associate's degree a plus
    * Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus
    * Past administrative experience or tenure in an office setting a plus
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