Assistant Director of Budget and Payroll - San Marcos, United States - Hays County

Hays County San Marcos, United States

2 weeks ago

Description

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below.

This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary

Under general direction, the Assistant Director of Budget and Payroll assists the Chief Budget Officer in managing and overseeing the budgeting and payroll functions of Hays County.

The work involves treating a variety of problems, questions, or situations in conformance with established criteria as well as establishing internal policies and procedures.

Work also involves planning, organizing, directing, and performing a wide variety of professional budget and payroll activities in compliance with the principals and procedures of public budgeting and payroll processing.

The Assistant Director of Budget and Payroll assists the Chief Budget Officer with administrative and managerial duties as assigned.

This position affects the economic well-being of Hays County.
Responsibilities

Supervises and advises all budget and payroll personnel within the County Budget and Payroll office.

Assists in the planning and direction of the county's annual budget process including reviewing departmental requests, participating in the development of long-range plans, and assisting in the preparation of annual recommended budgets.

Tracks and monitors all county departmental spending and provides expert advice, guidance, and recommendations and responds to inquiries internally and externally.

Assists in determining financial impacts of new programs, cost savings measures, budget amendments and transfers.

Assists in conducting analytical studies such as trend analysis, break-even analysis, performance measurement, return on investment analysis, cost-benefit analysis, and expenditure/revenue analysis utilizing expertise in financial and budgetary areas and prepares and presents oral and written reports on findings and recommendations for improvements.

Prepares fund analysis and fund summaries of all county funds, reviews revenue estimates and tax rate revenue calculations, and monitors county spending to ensure compliance with on-going policies and procedures.

Assists in the development of budget, payroll, and timekeeping policies and procedures and security systems.
Prepares, distributes, and maintains all budget and payroll documentation and records.
Researches and evaluates county departmental staffing needs, technology requirements, vehicle requests, and patterns of material usage.
Oversees the processing of all payrolls and timekeeping actions, and payroll liability reconciliations.

Consults and advises county department heads, officials, supervisors and employees regarding labor laws, timekeeping, and payroll matters, and remains abreast of payroll and employment laws and ensures compliance.

Works closely with the Auditor's and Human Resources' departments to assist in payroll reconciliations, questions, and information.

Assists internal auditors, outside auditors, federal auditors, and state auditors during the audit process by providing payroll and budget to actual data, and other financial reports as required.

Assists the Department of Labor with examinations.
Practices a high level of confidentiality.
Performs other duties as assigned Education and/or Experience

Bachelor's degree in accounting, finance, or closely related area.
Seven years' experience in the areas of governmental accounting, auditing, budgeting, payroll administration with four years of supervisory experience Other Qualifications, Certificates, Licenses, Registrations

Class "C" Driver's License.
Ability to maintain continuing education requirements for the State of Texas
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