- Proficiently typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices.
- Format and File/E-File legal documents with State and Federal Courts
- Produce case cites utilizing Best Authority software
- Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines Comply with state and departmental rules and regulations and Office policies and practices
- Compose letters and memoranda
- Maintain a calendar of document due dates and court appearances Prepare subpoenas
- Schedule court reporters for depositions Make travel arrangements
- Assist with overflow work as requested
-
LEGAL SECRETARY -
SENIOR LEGAL TYPIST - Job Application Package Checklist
- Duty Statement
- Legal Secretaries in San Francisco, Los Angeles, San Diego, Oakland, Sacramento, and Fresno qualify for "Hire Above Minimum "(HAM). The starting salary of Range A will be $4,770 and Range B $5,012. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay periods.
- Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $4,067 and Range B $4,542. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay.
- These positions are located in the Division of Operations, Legal Support Operations, San Francisco.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the department, please visit the Attorney General's website at
- A fingerprint check will be required.
- Clearly indicate the Job Control Code (JC and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
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Legal Secretary - Sacramento, United States - State of California
Description
Job Description and DutiesAre you ready to be a part of the largest law firm in California? Are you motivated by the opportunity to receive professional legal career hands-on training?
As members of a legal support secretarial team, you will perform legal secretarial duties for multiple attorneys/professional staff in the San Francisco Office of the Attorney General.
Common responsibilities include:
You will find additional information about the job in the Duty Statement.
Working Conditions
This position offers a hybrid schedule, i.e. combined remote and in-office work schedules.
If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Job Code #:
JC-430631
Position #(s):
XXX
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY
$4, $5,159.00 A
$4, $5,418.00 B
Shall Consider:
SENIOR LEGAL TYPIST
$3, $4,357.00 A
$3, $4,863.00 B
# of Positions:
Multiple
Work Location:
San Francisco County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Work Shift:
Monday - Friday
Work Week:
8:00am - 5:00pm
Department Information
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/13/2024Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn:
Mieke Roelstraete
1300 I Street
Suite 820
Sacramento, CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Mieke Roelstraete
1300 I Street
Suite 820
Sacramento, CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job:
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Incumbents interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights.
The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and excellent organizational skills.
Ability to demonstrate good attendance and punctuality.Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Mieke Roelstraete
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
EXAMINATION LINKS:
Legal Secretary Exam Link:
Senior Legal Typist Exam Link:
ADDITIONAL APPLICATION FILING INFORMATION:
Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date.
If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted.
Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail.
Using one of these options will provide proof of delivery prior to the final filing date.Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
