- Types in draft or final form on a computer, typewriter or word processor from notes, handwritten materials or transcription using correct form.
- Takes and transcribes dictation.
- Sets up and maintains case files, including but not limited to opening the file, entering the information into the appropriate computer system/program (e.g., Compass), and filing documents in case files.
- Maintains and operates case calendaring system in compliance with legal requirements, including calendaring deadlines, hearing dates, grievance elevation dates, and other due dates.
- Sets up and maintains files.
- Requisitions and maintains office supplies.
- Handles routine copying and distribution of materials.
- Acts as administrative aide to assigned staff.
- Maintains law library.
- Performs other related duties as required.
- Files appeals, motions, notice of appearance/contact update forms and various other documents with appropriate state agency within required deadlines.
- Opens mail, informs staff of mail received, and delivers mail to staff person(s).
- Formats documents, prepares envelopes for mailing, and mails documents.
- Prepares and makes changes to standard letters.
- Prepares and makes changes to standard grievance letters, including elevating grievances within required deadlines.
- Regular, punctual attendance.
- Perform secretarial duties utilizing legal terminology, procedures, and documents.
- May also assist with legal research, reviewing law journals and other legal publications to identify court decisions pertinent to pending cases.
- May compose various legal documents including but not limited to pleadings, discovery, motions, subpoenas and correspondence.
- Assist with general office support efforts, office administration and perform other duties as requested and assigned. May serve as a backup to other secretaries as needed.
- Act as a liaison with experts and witnesses in scheduling/coordinating appearances, medical exams and/or depositions.
- Proficiency in proofreading skills and knowledge of grammar rules.
- Knowledge of legal terminology, state and federal court rules and procedures. Demonstrable knowledge of legal citation form, familiarity with legal publications, legal library filing and updating material, and calendaring.
- Proficiency and familiarity with word processing programs (e.g. WordPerfect) and legal calendaring support software (e.g. Abacus).
- Excellent organizational skills.
- Experience multi-tasking and meeting deadlines in a fast-paced environment.
- Proficiency in Microsoft Office applications.
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Legal Secretary - Sacramento, United States - SEIU 1000
Description
Legal SecretarySEIU Local 1000 is a cutting-edge Union that represents approximately 96,000 state employees throughout the State of California with an opening for an experienced Legal Secretary in our Sacramento, CA office.
DUTIES:
Performs the full range of legal secretarial work including, but not limited to, the following:
Education: Equivalent to completion of the 12th grade.
Experience: Three (3) years of experience as a legal secretary and/or similar experience in a law office environment.
Other: Proficiency at typing 70 words a minute.
SEIU Local 1000 employees receive a comprehensive benefits package, which includes employer-paid medical, dental, and vision insurance for both employees and their eligible dependents.
Additionally, we offer a generous vacation package, a pension plan, a 401(K) plan, optional flexible savings accounts for health and childcare expenses, and an employee assistance program to support our employee's well-being.
We are committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from candidates of all backgrounds, experiences, and perspectives.
Our goal is to build a team that represents a variety of talents, skills, and abilities, creating an inclusive environment where everyone feels valued and has the opportunity to contribute to our organization's success.
