Jobs
>
San Antonio

    Office Manager I - San Antonio, United States - Medical Center Ophthalmology Associates

    Medical Center Ophthalmology Associates
    Medical Center Ophthalmology Associates San Antonio, United States

    1 week ago

    Default job background
    Description
    Company Overview

    Medical Center Ophthalmology Associates located in San Antonio Texas offers compassionate care for every eye condition.(MCOA) Board certified physician's offer comprehensive eyecare their team is totally dedicated to help you see better.

    Position Summary

    The Office Manager is responsible for supervising and overseeing all staff and clinical activities at the assigned office location. The office manager ensures quality services are provided according to established policies and procedures; is responsible for working in collaboration with practice physician(s) to manage templates and patient schedules. The office manager works closely with Human Resources and Administration on employee performance evaluations, hiring, transfers, promotions, and employee relations concerns.

    Responsibilities

    Office Management
    • Day-to-day management of operations for the organization
    • Ensure efficiency and effectiveness of clinic and front desk process
    • Triage IT support requests and needs
    • Place/approve office supply orders, accurately sort mail
    • Lead/participate in weekly office operations meetings
    • Manage physician templates and schedules
    • Aid with patient flow in clinic, moving and readjusting staff as needed for proper clinic coverage
    • Troubleshoot issues daily pertaining to patient care and scheduling
    • Conduct monthly team meetings with all direct reports
    • Update daily huddle information and display for all to view
    Medical Records
    • Ensure medical records processes and procedures run efficiently and accurately
    • Identify inefficiencies and recommend solutions according to best practices
    Surgery Scheduling Operations
    • Troubleshoot daily issues pertaining to patient care and surgery scheduling process
    • Assist in process creation and update for surgery scheduling team(s)
    • Hold regular meetings with surgery schedulers for feedback, process improvement, and to address issues/concerns
    Human Resources
    • Monitor and adjust staffing based on weekly overtime for direct reports; approve time off requests
    • Responsible for onboarding of new front desk associates, surgery schedulers, and medical records specialists
    • Conduct new hire 90 day and annual performance reviews for all direct reports with input from clinical manager/trainer for all clinical staff
    • Responsible for disciplinary actions and termination of employees in conjunction with HR
    • Evaluate employees as appropriate based on job duties and adherence to company policies and procedures. Provide feedback on an on-going bases and conduct timely annual employee performance reviews in partnership with the Practice Administrator/Regional Director and Human Resources
    RCM/In-office Billing
    • Review outstanding balance report and work with front desk associates to collect patient payments (co-payments and prior balances)
    • Manage missing charge reports
    • Reconcile daily cash flow and management with NexTech and collected funds; complete weekly bank deposits
    Reputation Management
    • Daily/Weekly monitor of patient comments and surveys using current reputation management software and websites.
    • Work with EyeSouth marketing team to respond to on-line comments timely after posting (Google, Facebook, etc.)
    Compliance
    • Responsible for all aspects of OSHA, to include documentation and training
    • Responsible for clinic and office safety & continued staff training
    Qualifications

    Education:

    • High school Diploma or equivalent, secondary education preferred.

    Experience:

    • Minimum of 5 years of progressively responsible operations experience in a healthcare environment required

    • Language skills: ability to clearly communicate thoughts and plans to clients, team members, and administration.

    • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.

    • Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees.

    • Ability to hear and understand verbal feedback from clients.

    • Computer skills: ability to use Windows based applications, design programs including MD Referral Pro

    • Reasoning Ability: ability to apply common sense to understanding to carry out instructions furnished in written, oral, or diagram form.

    • Ability to deal with problems involving several concrete variables in standardized situations.

    • Professionalism: possess strong work ethic and high level of professionalism

    Company Benefits

    We offer a competitive benefits package to our employees:
    • Medical
    • Dental
    • Vision
    • 401k w/ Match
    • HSA/FSA
    • Telemedicine
    • Generous PTO Package
    We also offer the following benefits for FREE:
    • Employee Discounts and Perks
    • Employee Assistance Program
    • Group Life/AD&D
    • Short Term Disability Insurance
    • Long Term Disability Insurance
    EyeSouth Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
  • ZephyrTech

    Regional Quality Management Officer Administration

    1 week ago

    ZephyrTech San Antonio, United States

    "At the heart of life" the DOMICIL Group provides care for our residents at over 45 locations with more than 5,500 dedicated colleagues. We are a family-owned company and believe that trust is built through actions, not promises. That's why we have rules that value each individua ...

  • First Command Financial Services, Inc.

    Office Manager

    6 days ago

    First Command Financial Services, Inc. San Antonio, United States

    First Command Financial Services is committed to helping military families get their financial lives squared away. As we continue to expand our team, we are seeking talented individuals who have an internal drive, a passion for the military and a desire for professional growth to ...

  • Institute of Inspection , Cleaning and Restoration Certification

    Office Manager

    2 weeks ago

    Institute of Inspection , Cleaning and Restoration Certification San Antonio, United States

    Office Manager · Company and Culture: · PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ' ...

  • Institute of Inspection , Cleaning and Restoration Certification

    Office Manager

    1 week ago

    Institute of Inspection , Cleaning and Restoration Certification San Antonio, United States

    Office Manager · Company and Culture: · PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ' ...

  • First Command Financial Services

    Office Manager

    5 days ago

    First Command Financial Services San Antonio, United States

    First Command Financial Services is committed to helping military families get their financial lives squared away. As we continue to expand our team, we are seeking talented individuals who have an internal drive, a passion for the military and a desire for professional growth to ...

  • Elevation Academy

    Office Manager

    1 day ago

    Elevation Academy San Antonio, United States Full time

    Job Title: Office Manager · Company: Elevation Academy · Location: San Antonio, TX · About Elevation Academy: · Elevation Academy is a leading coaching company dedicated to empowering individuals to achieve their fullest potential. We offer a range of transformative programs and ...

  • Elevation Academy

    Office Manager

    1 day ago

    Elevation Academy San Antonio, United States

    Job Description · Job DescriptionJob Title: Office Manager · Company: Elevation Academy · Location: San Antonio, TX · About Elevation Academy: · Elevation Academy is a leading coaching company dedicated to empowering individuals to achieve their fullest potential. We offer a rang ...

  • Trinity Staffing Services

    Office Manager

    6 days ago

    Trinity Staffing Services San Antonio, United States

    Job Description · Job DescriptionBusy Corporate office needs an Office Manager ASAP. Candidates must have 3-5 years experience running an Accounting office, know QuickBooks and have managerial experience, as well as stable job history. This is a fast-paced office, so must be deta ...

  • Caliber Collision

    Office Manager

    2 weeks ago

    Caliber Collision San Antonio, United States Full time

    Service Center · San Antonio - Lombrano St JOB SUMMARY · Caliber Collision has an immediate job opening for an Office Manager to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, tr ...

  • VIP Staffing

    Office Manager

    2 weeks ago

    VIP Staffing San Antonio, United States Full time

    OFFICE MANAGER · Purpose: The purpose of this position is to assist the retail brokerage team by ensuring the team's success through keeping things organized, managing the day-to-day workloads, creating and updated marketing materials. The position will also act as the executive ...

  • University of Texas Health Science Center San Antonio

    Office Manager

    3 days ago

    University of Texas Health Science Center San Antonio SanAntonio, United States

    · Job Summary: · Manages administrative activities and procedures to ensure staff, equipment, supplies, and other resources are used effectively and economically. Supports department leaders to carry out office administration policies, programs, and activities that minimize dis ...

  • Marriott Hotels & Resorts

    Front Office Manager

    1 day ago

    Marriott Hotels & Resorts San Antonio, United States

    This role assists the Front Office in administering front office functions and supervising staff on a daily basis. Front office areas include Switchboard and Guest Services/ Front Desk/ Breakfast Attendant. Position directs and works with managers an Office Manager, Manager, Cust ...

  • Marriott

    Front Office Manager

    1 week ago

    Marriott San Antonio, United States

    **Job Number** · **Job Category** Rooms & Guest Services Operations · **Location** TownePlace Suites San Antonio Westover Hills, 10015 Westover Hills Boulevard, San Antonio, Texas, United States · **Schedule** Full-Time · **Located Remotely?** N · **Relocation?** N · **Position ...

  • Marriott International

    Front Office Manager

    1 day ago

    Marriott International San Antonio, United States

    Job Number · Job Category Rooms & Guest Services Operations · Location TownePlace Suites San Antonio Westover Hills, 10015 Westover Hills Boulevard, San Antonio, Texas, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Managemen ...

  • Deacon Recruiting

    Firm Office Manager

    2 weeks ago

    Deacon Recruiting San Antonio, United States

    Job Description · HR & Office Manager · Location: San Antonio · Why this company: Stunning office environment- top-tier wood craftsmanship, state-of-the-art workout facilities, and a modern office space adorned with breathtaking contemporary touches. · Join a growing team wit ...

  • Archdiocese of San Antonio

    Business Office Manager

    1 week ago

    Archdiocese of San Antonio San Antonio, United States

    Employment Status: Full Time · FLSA Status: Non-exempt (unless specified otherwise) · Benefits may include: Paid Holidays/Holy Days, 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life, Employee Assistance Program, Short-term/Long-term Disability. *Benefits may ...

  • MMLiving

    Business Office Manager

    1 week ago

    MMLiving San Antonio, United States

    Essential Job Functions: · Responsible for accounts receivable collections to include data entry into PCC collection module, along with supporting documentation; · Manage accounts receivable for all payor sources, for the community; responsible for insurance denial process and A ...

  • Paloma Hospice and Palliative Care

    Hospice Office Manager

    1 day ago

    Paloma Hospice and Palliative Care San Antonio, United States

    Job Description · Job DescriptionSalary: DOE · Paloma Hospice and Palliative Care is a seeking a new Office Manager to join our family in our San Antonio location · We are growing company with offices in San Antonio, Austin, Del Rio, Waco, Dallas, Sherman and Tyler, Texas. We ar ...

  • Marriott International Inc

    Front Office Manager

    2 days ago

    Marriott International Inc San Antonio, United States

    Job Description · Additional Information: This hotel is owned and operated by an independent franchisee, Krish Investments. The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel's emp ...

  • Diamonds Direct

    Back Office Manager

    1 week ago

    Diamonds Direct San Antonio, United States Full time

    Summary · With the Diamonds Direct Back Office Manager position, we are looking for a RHINO that will serve as the backbone of in-store daily operations, because without YOU, there is no US Our ideal RHINO has a passion of the jewelry industry, as this position provides a firstha ...