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    Office Manager - San Antonio, United States - VIP Staffing

    VIP Staffing
    VIP Staffing San Antonio, United States

    2 weeks ago

    Default job background
    Full time
    Description
    OFFICE MANAGER

    Purpose: The purpose of this position is to assist the retail brokerage team by ensuring the team's success through keeping things organized, managing the day-to-day workloads, creating and updated marketing materials. The position will also act as the executive assistant to the lead broker, as well as being the liaison between the corporate office in Dallas.

    RESPONSIBILITIES (INCLUDE BUT ARE NOT LIMITED TO):BROKER ADMINISTRATIVE:
    • Prepare, organize, and assemble all client tour books
    • Assist with placing order for aerials/maps
    • Prepare & organize presentations and/or meeting materials & pitches
    • Pull demographic information from database and organize into presentation form
    • Coordinate and book all work related travel & prepare reimbursement requests

    OFFICE ADMINISTRATIVE:
    • Tend to all front desk & reception duties
    • Keep conference room meeting schedule
    • Order all office supplies/snacks and maintain monthly inventory list
    • Check and distribute mail
    • Coordinate Fed-Ex shipments
    • Keep office organized and in good working order
    • Assist in planning all company lunches, happy hours, & special events
    • Coordinate with Property Manager for maintenance issues and access card orders

    DESIGN & MARKETING:
    • Design all property leasing flyers
    • Update and manage all property site plans
    • Design and order leasing signs for team
    • Update and add properties & tenants on SHOP website
    • Assist with creating and editing aerials when necessary

    EXPERIENCE REQUIREMENTS:
    • Office Management or Executive Assistant
    • Microsoft Office Suite
    • Adobe Creative Cloud (Photoshop & InDesign) preferred.
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