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    Executive Assistant - Honolulu, United States - Bishop & Company, Inc.

    Bishop & Company, Inc.
    Bishop & Company, Inc. Honolulu, United States

    2 weeks ago

    Default job background
    Accounting / Finance
    Description

    Bishop & Company is in search of a dynamic Executive Assistant with local expertise in Hawaii to support the CEO and board of directors of our Honolulu-based client. This role involves managing calendars extensively and acting as the liaison for the board. The ideal candidate should be highly professional, well-organized, adept at handling multiple tasks, able to work autonomously, and possess a proactive approach.

    Qualifications:

    • AA or BA degree with 2 years of relevant experience
    • 5+ years of Executive Assistant experience supporting senior executives in Hawaii
    • Flexibility and proficiency in managing a dynamic schedule
    • Problem-solving skills, quick thinking, and independent decision-making ability
    • Attention to detail, precision, strong organizational skills, and effective time management
    • Outstanding communication abilities comfortable interacting with top-level executives
    • A polished, professional demeanor capable of representing the organization at public functions

    Primary Responsibilities:

    • Manage the executive's calendar and appointments
    • Handle high-volume scheduling and monitor frequent schedule changes
    • Coordinate meetings and events
    • Act as the Corporate Secretary for the Executive Committee and Board of Directors
    • Organize Committee and Board meeting logistics, prepare necessary materials, attend meetings, and document minutes
    • Maintain all Board-related documents, including meeting schedules, contact details, and pertinent records
    • Support in managing contracts and agreements
    • Exercise discretion and professionalism with confidential information
    • Engage with internal departments and external stakeholders on behalf of the executive
    • Anticipate the executive's requirements and proactively address challenges

    Requirements:

    • Proficiency in MS Office: Word, Excel, PowerPoint, and Outlook with extensive calendaring experience
    • Possession of a vehicle and a valid driver's license
    • At least 7 years of experience as an Executive Assistant and/or Corporate Secretary in Hawaii

    Additional Information:

    • Job Type: Full-time direct-hire position
    • Salary: $65,000-$80,000, depending on experience
    • Location: Honolulu, Hawaii
    • Benefits: Comprehensive benefits package including Medical and Dental insurance, Disability and Long-Term Care coverage, 401K, Paid Time Off, 16 Annual Paid Holidays, Expense and Mileage Reimbursement, Parking facilities

    Bishop & Company specializes in recruitment and placement services for clients and offers opportunities to job seekers across Hawaii. We do not charge fees to candidates, and our client services come with a 100% satisfaction guarantee.

    No relocation is provided, and only local applications will be considered for this position. Immediate availability for interviews is required.

    Equal Opportunity Employer – Disability and Veteran Friendly

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