- Maintain and manage complex calendars for key leaders, ensuring accuracy, alignment, and adherence to critical deadlines
- Schedule meetings, including video conferences and teleconferences, considering time zones and participant availability
- Track deadlines, action items, and follow-up tasks for various meetings and initiatives
- Provide clear and concise daily and weekly updates on the CoS's schedule, priorities, and commitments
- Manage conference rooms, ensuring availability, logistics, and proper setup for meetings and events
- Utilize advanced task management tools to efficiently assign tasks, track progress, collect information, and compile data
- Prepare documents and presentations for the CoS and DCoS, ensuring accuracy, clarity, and adherence to style guidelines
- Obtain approvals from the CoS or DCoS in a timely manner while keeping them informed of progress and potential roadblocks
- Provide proactive and resourceful support with administrative and personnel duties, anticipating needs and taking initiative
- Gather all necessary materials and prepare comprehensive agendas (including meeting objectives, discussion points, and anticipated outcomes) for meetings
- Take detailed and accurate minutes, capturing key decisions, action items, and next steps
- Review, edit, and update operational instructions, tasks, records, correspondence, and presentations, ensuring clarity, consistency, and adherence to relevant regulations
- Assist with Commander's Action Group (CAG) requests, providing timely and professional responses and solutions
- Manage travel arrangements for the CoS, DCoS, and other team members using the Defense Travel System (DTS), ensuring efficient itineraries, proper approvals, and adherence to travel regulations
- Proactively research visa requirements, flight options, and travel advisories for international travel
- Track travel expenses and prepare reports as needed
- Assist the CoS and DCoS with various administrative and personnel duties, such as scheduling appointments, managing leave requests, and handling travel documents
- Serve as a backup to the Civilian Personnel Officer (CPO) when needed, providing support with data entry, document review, and basic personnel tasks
- Assist with document review, data compilation, and other CPO tasks, demonstrating initiative and the ability to learn new processes quickly
- Communication and Collaboration:
- Maintain clear, professional, and courteous communication with supervisors, colleagues, and external contacts via email, phone, and in person
- Effectively manage communication flow between the CoS's office and other departments within SOCPAC, ensuring timely information exchange and seamless collaboration
- Proactively and collaboratively work with staff across the command on assigned projects, demonstrating excellent teamwork and interpersonal skills
- Required clearance:
- Minimum of 5 years of experience in a fast-paced and demanding administrative office environment, with a proven track record of success in managing multiple priorities and exceeding expectations
- Strong organizational and time management skills with the ability to prioritize, manage multiple tasks simultaneously, and meet tight deadlines consistently
- Excellent written and verbal communication skills, including the ability to prepare concise and professional reports, presentations, and correspondence
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs, including advanced task management tools and travel booking systems
- Working knowledge of federal and military personnel regulations, contracting procedures, and Joint Travel Regulations (JTR) is a plus
- Ability to maintain discretion and confidentiality with sensitive information at all times
- Ability to work independently and as part of a team in a dynamic and fast-paced environment, thriving under pressure and adapting to changing priorities
- Strong work ethic, initiative, and a commitment to continuous learning and professional development
-
Executive Assistant
2 weeks ago
Smartronix Aiea, United StatesSMX is seeking a highly motivated and detail-oriented Executive Administrative Assistant to provide comprehensive support to the CoS and DCoS at SOCPAC, located in the beautiful island paradise of Hawaii. This critical position plays a vital role in ensuring the smooth operation ...
-
Financial Budget Analyst
2 hours ago
Aeyon Aiea, United StatesJOB DESCRIPTION: · The Financial Budget Analyst supports the planning, policy, execution, reporting, and oversight of Financial Management (FM) operations. The position primarily supports the Ground Financial Management office (GFM) Branch Head and his staff with tasks about bud ...
-
Exercise Planner
1 day ago
Reed Charters 'Aiea, United StatesJob Description · Job DescriptionOverview: · Reed Charters LLC is actively recruiting for an Exercise Planner to join our consultant team based in Honolulu, Hawaii. You will play a crucial role in providing technical support for all official exercise activities for the design, pl ...
-
mit
2 days ago
Windsor, Inc. Aiea, United StatesJob Details · Job Location: 25 Aiea - Aiea, HI · Position Type: Part Time · Education Level: High School · Salary Range: Undisclosed · Job Category: Retail - Sales · Description · #JOINTHEOASIS · Who we are: · Windsor Fashions is a leading special occasion and fast fashion retail ...
-
Emergency Manager
1 day ago
Reed Charters 'Aiea, United StatesJob Description · Job DescriptionOverview: · Reed Charters LLC is actively recruiting for an Emergency Manager to join our consultant team based in Honolulu, Hawaii. You will play a crucial role in developing emergency management policy to enhance the protection of personnel, equ ...
-
IT Specialist
1 day ago
Reed Charters 'Aiea, United StatesJob Description · Job DescriptionOverview: · Reed Charters LLC is actively recruiting for an Information Technology (IT) Specialist to join our consultant team based in Honolulu, Hawaii. You will play a crucial role in providing technical support and subject matter expertise (SME ...
-
Route Manager
2 weeks ago
Kept Companies 'Aiea, United StatesJob Description · Job DescriptionSalary: $65K · We are the nation's largest cleaning and pressure washing company with over 100 locations. · We have an immediate openings for a Full-Time Route Manager (RM) in your area. · Experience is a plus but not required for this position. ...
-
Route Manager
3 days ago
Kept Companies Aiea, United StatesJob Description · Job Description Salary: $65K · We are the nations largest cleaning and pressure washing company with over 100 locations. · We have an immediate openings for a Full-Time · Route Manager (RM) · in your area. · Experience is a plus but not required for this p ...
-
Regional Support Engineer Site Lead
1 day ago
PVM Inc 'Aiea, United StatesJob Description · Job DescriptionSalary: · Regional Support Engineer Site Lead · Camp Smith-Oahu, Hawaii · ACTIVE TS clearance with SCI eligibility required · PVM is actively seeking a Regional Support Engineer Site Lead located in Camp Smith, Hawaii. In this role, you will over ...
-
Assistant Manager
1 day ago
Windsor Aiea, United StatesJob Details · Job Location: 25 Aiea - Aiea, HI · Position Type: Full-Time/Part-Time · Education Level: High School · Salary Range: Undisclosed · Job Category: Retail - Management · Description · #JOINTHEOASIS · Who we are: · Windsor Fashions is a leading special occasion and fast ...
-
Senior Therapeutic Area Specialist, Neuro Psych
2 weeks ago
Bristol-Myers Squibb Aiea, United StatesWorking with Us · Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production lin ...
-
Financial Budget Analyst
3 weeks ago
Aeyon Aiea, United StatesJOB DESCRIPTION:The Financial Budget Analyst supports the planning, policy, execution, reporting, and oversight of Financial Management (FM) operations. The position primarily supports the Ground Financial Management office (GFM) Branch Head and his staff with tasks about budget ...
-
Director of Commercial Sales
3 weeks ago
Aztec Aiea, United StatesJob Details Description · SALARY - $120K - $132K DOE · Essential Duties & Responsibilities include but are not limited to: Provides direction and communication to employees so that customer service is provided in a timely, efficient, and knowledgeable manner. · Assists with d ...
-
Retail Associate
2 weeks ago
Ross Stores, Inc. Aiea, United StatesOur values start with our people, join a team that values you · We are the nation's largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on ...
-
Senior LINUX Systems Administrator
3 weeks ago
General Dynamics Mission Systems Aiea, United StatesBachelors degree in Engineering or equivalent experience, plus a minimum of 8 years of relevant supervisory experience; or Master's degree plus a minimum of 6 years of relevant experience to meet managerial expectations. CLEARANCE REQUIREMENTS: Department of Defense TS/SCI securi ...
-
Systems Integration and Test Engineer
2 weeks ago
SMX Corporation Aiea, United StatesSystems Integration and Test Engineerat SMX(View all jobs) ) · Aiea, HI · SMX is seeking a Systems Integration and Test Engineer to support USINDOPACOM J6 Kernos deployment and integration of collaboration applications. This position is onsite Camp H.M. Smith Marine Corps Base ...
-
SAP Production Coordinator
6 days ago
PepsiCo Aiea, United StatesLocation field must contain 'city, state' or a zip code to perform a radius search (e.g., · Denver, CO · or · City and state must be separated by a comma followed by a space (e.g., · Houston, TX ) · OverviewThe SAP Production Coordinator plays a crucial role in ensuring the e ...
-
Maritime Domain Awareness SME
3 weeks ago
Amentum Aiea, United StatesAmentum is seeking a **Maritime Domain Awareness (MDA) Subject Matter Expert (SME)** to support the expansion and bolstering of Fusion Centers (FCs) throughout the USINDOPACOM Area of Responsibility (AOR). The MDA SME will work within the Amentum Fusion Center Team (FCT) to educa ...
-
Sales Relief
1 week ago
Odom Aiea, United StatesSalary - $44,000 - $48,000 - DOE · Company Perks & BenefitsMonthly Auto Allowance based on route. · Potential Monthly Variable Pay (MVP) of $1,800 · Potential Monthly Supplier Incentives · Up to 128 hours of PTO · 9 Paid Holidays · Medical, Dental, and Vision Benefits · 401 ...
-
Field Service Representative
2 weeks ago
The Boeing Company Aiea, United StatesJob Description · At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment f ...
Executive Assistant - Aiea, United States - SMX
Description
Executive Assistantat SMX(View all jobs) )Aiea, HI
SMX is seeking a highly motivated and detail-oriented Executive Administrative Assistant to provide comprehensive support to the CoS and DCoS at SOCPAC, located in the beautiful island paradise of Hawaii.
This critical position plays a vital role in ensuring the smooth operation of the CoS's office by effectively managing their schedule, tasks, and administrative needs.
This position resides with the Chief of Staff (CoS).The Chief of Staff provides a wide variety of administrative assistance in support of COMSOCPAC and related activities in the Asia-Pacific region.
The Chief of Staff is also responsible for tracking tasks, calendars, and manning, communicating with the staff and staff of INDOPACOM, USSOCOM and component services.
Responsibilities:
Calendar Management:
Task Management:
Meetings and Documentation:
Travel Coordination:
Personnel Support:
Skills & Experience:
At SMX, we are a team of technical and domain experts dedicated to enabling your mission.
From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement.Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is committed to hiring and retaining a diverse workforce.All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information.
SMX is an Equal Opportunity/Affirmative Action employer including disability and veterans.Selected applicant will be subject to a background investigation.
