Executive Assistant - Honolulu, United States - ALTRES Staffing

ALTRES Staffing Honolulu, United States

1 week ago

Full time

Description

Executive Assistant (Hybrid

A reputable health insurance company is seeking an administrative professional to join their team as an Executive Assistant and work alongside the company's President & CEO, board members, and senior level leaders. In this role, you will schedule meetings, make travel arrangements, and prepare reports and spreadsheets.

The ideal candidate will have previous administrative experience working with executives.

If this sounds like a job for you, apply today for immediate consideration

Hours

Full-time, Monday to Friday, 8:00am-4:30pm

Location

Honolulu, Oahu

Pay

$72,500 to $80,000 a year

Responsibilities

Answer phone calls and relay messages.
Schedule meetings and record meeting minutes.
Make inter-island, mainland, and overseas travel arrangements.
Prepare correspondence, spreadsheets, statistical reports and other materials.
Maintain subscriptions and memberships for executive staff.
Plan and negotiate venue contracts for team retreats.
Semi-monthly and monthly timecard reports.
Reconcile, prepare, and review monthly credit card expenses and ensure expenses are in accordance with budget.
Perform other duties as assigned.

Qualifications

Bachelor's degree in business administration or Para-Legal Certificate preferred.
Minimum 5 years of executive level experience or 4 years office administration experience.
Experience scheduling travel arrangements.
Familiarity with Hawaii/Hawaiian culture preferred.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong communication (verbal, written, interpersonal) skills.
Strong analytical, organizational, multitasking, and problem-solving skills.
Ability to maintain high levels of confidentiality.
Hardworking and reliable.

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