- AA or BA degree with 2-years related experience
- Prior Executive Assistant experience with a high-level executive that has a full schedule
- Flexible and experienced in organizing a constantly evolving schedule
- Be able to problem solve, think quickly, and make decisions independently
- Detail oriented, accurate, high level organizational and time management skills
- Able to multitask and juggle priorities
- Excellent communication skills and comfortable communicating with high level executives
- A professional presence and ability to represent the organization at public events
- Responsible for handling President's calendar and appointments
- Handles high volume scheduling and tracks frequent schedule changes especially during legislative session
- Organizes weekly staff meetings that revolve around the President's calendar
- Serves as the Corporate Secretary for the Executive Committee and Board of Directors
- Coordinate Committee and Board meeting logistics, prepare all meeting materials, attend meetings, and transcribe minutes
- Maintain all Board related documents and files - meeting schedules, term limits, conflict of interest, contact information and other relevant documents
- Assist with oversight of Chamber contacts and agreements
- Assists with internal company functions such as team building and staff events
- Collaborate with other team members on projects and events
- Assist with Chamber Signature Events, including but not limited to, Annual Membership Luncheon, Golf Tournament, Employment Law Seminar, Hawaii on the Hill
- Participate in strategic planning and execution
- Maintain strong working knowledge of all Chamber products, services, and programs
- Handle confidential information with discretion and professionalism
- Liaise with internal departments and external stakeholders on behalf of executive
- Anticipate the needs of the executive and proactively solve problems
- Support with updates and maintenance to the Phone System
- Mange Xerox and manage supply orders
- Manage Supply inventory and ordering
- Assist in maintaining neat and clean office environment, including kitchen, and inventorying and ordering supplies.
- Perform other duties as assigned.
- Proficient in MS Office: Word, Excel, Power Point: Outlook experience with full extent calendaring features
- Normal business hours, with some early morning, evening, and weekend hours
- Vehicle and valid driver's license
- Able to lift 25 pounds
-
Legal Secretary/Legal Assistant
2 weeks ago
Davis Levin Livingston Honolulu, United StatesJob Description · Job DescriptionJob Title: Legal Secretary/Legal Assistant - Litigation · Company: Davis Levin Livingston · Location: Downtown Honolulu · Job Type: Full-time · Salary: Competitive, based on experience · About Us: · Davis Levin Livingston is a prestigious law fir ...
-
Legal Secretary/Clerk/Legal Assistant
1 week ago
HiEmployment Honolulu, United StatesJob Description · Job DescriptionSchedule: Full-time, Monday-Friday; 8am-5pm (1 hour lunch) · Payrate: $ 20/hour · Job Type: Temp · Location: Honolulu · Parking: Not available · Job Duties: · • Litigation and conveyancing experience · • Maintain calendars and schedules for severa ...
-
Cascade Enterprises Mokuleia, HI, United States Freelance**Job Description**: Assistant / Secretary (m/f/x) · A job with us is not only top-notch, but something very special · Start now in full-time and permanent employment at our office in Munich. · **Your tasks** · - You actively support our partners, lawyers and attorneys in their c ...
-
Supply Chain Specialist I Full Time Days
2 weeks ago
Northwestern Medicine Sandwich, United States Full timeThe **Supply Chain Specialist I, Logistics** reflects the mission, vision, and values of NMHC, adheres to the organizations Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation ...
-
Supply Chain Specialist I Full Time Days
2 weeks ago
Northwestern Memorial Healthcare Sandwich, United States Full time**Company Description** · At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportu ...
-
Junior Accountant
1 week ago
SYSCO Honolulu, United States Full timeCompany: · US0424 Sysco HawaiiZip Code: · 96819Minimum Level of Education: · High School or EquivalentMinimum Years of Experience: · 1 YearEmployment Type: · Full TimeTravel Percentage: · 0Compensation Range: · $ $34.71The compensation range provided is in compliance with state ...
-
Northwestern Medicine Sandwich, United States Full timeClinical Shift Coord RN-Infusion Center Full-Time Days · The Clinical** Shift Coordinator** **reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidel ...
-
Travel Advisor
2 weeks ago
AAA Hawaii Honolulu, United States Full timeTravel AdvisorDiscovering the World- One Member at a Time · A love of travel attracts many people to the field, but to succeed a Travel Agent must be passionate about travel and the endless opportunities it brings to bridge history, cultures and cuisine. Successful Travel Agents ...
-
Dialysis Clinical Manager Registered Nurse
1 week ago
Fresenius Medical Care Honolulu, United States Full timePOSITION FEATURES: · Must live in Hawaii. Areas to float-All Hawaiian Islands and Guam. 100% Travel and able to stay for extended assignment. · About this role: As a Clinical Manager with Fresenius Medical Care, you will ensure that quality patient care is delivered while maintai ...
-
CDL A Local Delivery Truck Driver
6 days ago
SYSCO Honolulu, United States Full timeCompany: · US0424 Sysco HawaiiZip Code: · 96819Minimum Level of Education: · High School or EquivalentMinimum Years of Experience: · 2 YearsEmployment Type: · Full TimeTravel Percentage: · 0Compensation Range: · $30.00The compensation range provided is in compliance with state ...
-
Sales Representative
1 week ago
SYSCO Honolulu, United States Full timeCompany: · US0424 Sysco HawaiiZip Code: · 96819Minimum Years of Experience: · 0-1 YearsEmployment Type: · Full TimeTravel Percentage: · Up to 25%Compensation Range: · $56, $79,100.00The compensation range provided is in compliance with state specific laws. Factors that may be u ...
-
Production Employee
3 days ago
Terra Nova Group Hana, HI, United States FreelanceWe are looking for **Production Employees (m/f/d) for Bochum** · Are you looking for a new professional challenge? Then you've come to the right place We are currently seeking a **Production Employee (m/f/d)** for our client in Bochum. · **About Us**: · The Aschke Group has been ...
-
Commercial employee
3 days ago
NebulaWorks Halawa, United StatesWe are looking for enthusiastic and dedicated employees to join our team at bofrost, the market leader in direct sales of ice cream and frozen specialties. With over 55 years of success, our employees are a key part of our brand's story, in addition to our excellent quality and s ...
-
Diamond Dynamics Ewa Beach, HI, United States FreelanceThe Würzburg Mitte Hospital gGmbH is a major healthcare facility in Würzburg, Germany. The two locations, Juliusspital and Missioklinik, together form a hospital with 675 beds and over 2,400 employees, treating approximately 30,000 patients annually. · To strengthen our team at t ...
-
Registered Nurse
1 week ago
Fresenius Medical Care Waipahu, United States Full timeDescription · Lend direction as well as a caring attitude. Bring a smile and your vital knowledge to everyone every day. Brighten prospects for patients and your career. · Connect with your goals and change lives · with Fresenius Medical Care North America. · Here is your opportu ...
-
Clerk (m/f/d) Electrical
3 days ago
Golden Gate Group Waimanalo, HI, United States Freelance**Secure job in the electrical industry in Waimanalo, HI** · We are currently seeking a **full-time** **Administrative Assistant (m/f/d)** with a background in **electrical engineering** to join our client's team **immediately**. · **Remote work possible** · **Flexible working ho ...
-
Associate General Counsel
3 weeks ago
Hawaiian Electric Honolulu, HI, United StatesWe believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company. · Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environme ...
-
Nursing Secretary
2 weeks ago
Express Employment Professionals – Hawaii Honolulu, United StatesPosition: Nursing Secretary (Admin) · Pay: $21-24/hr · Parking: Available (parking lot - free) · Schedule: Mon – Fri (7am/8am – 3pm/4pm) flexible 8-hour shifts · Express Employment Professionals is urgently looking for a Nursing Secretary for one of the largest providers of healt ...
-
Associate General Counsel
1 week ago
HAWAIIAN ELECTRIC CO. Honolulu, HI, United StatesPress Tab to Move to Skip to Content Link · Associate General Counsel - Corporate Governance · We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company. · Our employe ...
-
Scheduling Staffing Assistant
1 week ago
Queen's Health System Honolulu, United States Part timeRESPONSIBILITIES · I. JOB SUMMARY/RESPONSIBILITIES: · - Plans, coordinates and schedules units with appropriate staff. Schedules staff according to anticipated workloads on the nursing unit. Schedules include but are not limited to: Health Care Tech, Licensed Practical Nurse, Nur ...
Executive Assistant/Corporate Secretary - Honolulu, United States - Chamber of Commerce Hawaii
Description
Job Summary:
The Executive Assistant will work closely with the President & CEO and is responsible for managing a calendar with a heavy schedule and activities. Must be highly professional, organized, and be able to juggle multiple priorities, work independently and be a self-starter.
Qualifications & Preferred Education Required:
Essential/Primary Job Duties:
Skills:
Other Requirements:
Annual Starting Salary: Commensurate with experience.
Benefits: Medical and Dental, Disability and Long-Term Care Insurance, 401K, Paid Time Off, 16
Paid Holidays Annually, Reimbursement for Qualified Expenses and Mileage, Parking.
All offers are contingent upon successful completion of background and reference checks.
Executive Assistant/Corporate Secretary professionals in Honolulu
-
Evangeline Hirata
ESL Online Teacher
-
imani altemus-williams
Storyteller, Community Worker