Administrative Assistant - Southfield, United States - PACESEMI

PACESEMI Southfield, United States

2 weeks ago

Description

** Administrative Assistant - Corporate Front Desk**

**Job Category****:** Admin **Requisition Number****:** FRONT002156 Showing 1 location **Job Details**

**Description**

**Administrative Assistant**

Under the direction of the Director of Organizational Development, the Administrative Assistant is responsible for providing administrative support to PACE Southeast Michigan.

**Specific Duties and Functions:**

Accurate typing ability from rough draft; prepares correspondence in final form

Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports business calendars

Proactively review direct reports calendars for conflicts to make adjustments and/or seek guidance from direct report

Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filling systems

Maintains department records and files, including tracking for compliance

Manages and processes specified orders with outside vendors for department and from other departments

Manage and fulfill department orders, track inventory

Compile minutes from meetings and department huddles

Adheres to deadlines as established with the capability to prioritize functions as assigned

Manages front desk; answering and directing calls as needed

Other duties as assigned

**Skills, Knowledge and Abilities Required:**

High School diploma/GED required. Bachelors Degree preferred

Requires 1 to 2 years of progressively responsible administrative work experience

Requires computer literacy and proficiency in Microsoft office, web-based database programs, social media with a requirement to type an average of 40-60 WPM

Proficiency with Outlook and scheduling

Attention to detail, excellent follow-through, flexibility

Requires excellent interpersonal communication skills both verbal and written - to effectively deal with internal team members and outside customers

**Qualifications**

**Skills**

**Behaviors**

**:**

**Motivations**

**:**

**Education**

**Experience**

**Licenses & Certifications**

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